Magic Cap® version 3.1
Using Magic Cap
The User's Guide for the DataRover 840
bylcras, Inc.
icras
Using Magic Cap
Copyright ©1998-2000 I eras, Inc. Portions copyright ©1996-1997 General M agic, Inc. IC T3S
All rights reserved
No portion of this document may be reproduced, stored in a retrieval system, or transmitted, in
any form or by any means— electronic, mechanical, photocopying, recording, or otherwise
without the written permission of I eras, Inc. ("I eras, Inc.")
Trademarks
I eras, the I eras logo, M agic Cap, theM agic Cap logo, and therabbit-from-a-hat logo are trademarks of I eras, Inc. which
may be registered in certain jurisdictions. TheM agic Cap technology isthe property of General M agic, Inc., and isused
under license to I eras, Inc. Spell Finder™ is a trademark of M icrolytics. All other trademarks and service marks are the
property of their respective owners.
Limit of Liability/Disclaimer of Warranty
THIS BOOK IS SOLD "ASI&" Even though Icras, Inc. has reviewed thisbook in detail, ICRASy INC. MAKES
NO REPRESENTATION OR WARRANTIES* EITHER EXPRESS OR IMPLIED, WITH RESPECT TO THE
ACCURACY OR COMPLETENESS OF THE CONTENTSOF THISBOOK. ICRASy INC. SPECIFICALLY
DISCLAIMS ANY IMPLIED WARRANTIES OR MERCHANTABILITY OR FITNESS FOR ANY
PARTICULAR PURPOSE AND SHALL IN NO EVENT BE LIABLE FOR ANYLOSSOF PROFIT OR ANY
OTHER COMMERCIAL DAMAGE, INCLUDING BUT NOT LIMITED TO SPECIAL, INCIDENTAL,
CONSEQUENTIAL, OR OTHER DAMAGES* EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES Somestatesdo not allow for the exclusion or limitation of implied warranties or incidental or
consequential damage, so the exclusions in this paragraph may not apply to you.
Patents
TheM agic Cap software is protected by the following patents: 5,611,031; 5,689,669; 5,692,187; and 5,819,306.
Portions of theM agic Cap technology are patent pending in the United States and other countries.
Magic
This manual was developed and written by Wendy Schramm.
United States Government Restrictions
This product is "commercial item" as that term isdefined at48C.F.R. 2.101 (OCT 1995) consisting of "commercial
computer software" and "Commercial computer software documentation," as such terms areused in 48 C.F.R. 12.212
(SEPT 1995) and isprovided to theU.S. Government only asa commercial end item. Consistent with 46 C.F.R. 12. 212
and 48 C.F.R. 227.7202-1 through 227.7202-4 (JUNE 1995), all U .S. Government End Users acquire this product
only with those rights set forth therein.
Icras, Inc.
955 Benecia Avenue
Sunnyvale, C A 94086 USA
Tel.:
408 530 2900
E-mail:
info@icras.com
Fax:
408 530 2950
URL:
http://www.icras.com/
Table of Contents
Parti: All About Magic Cap 1
Chapter 1: An Overview of Magic Cap 3
Organization of this guide 3
U sing this guide4
Tip: Look for helpful tipsin boxes likethisone4
Scenes and places 4
TheDesk5
TheH all way 6
Downtown 7
Windows 8
Parts of the screen 9
The top of the screen 9
T he bottom of the screen 10
Quick reference 12
Chapter 2: The Basics of Using Magic Cap 17
N avigating and using objects 17
GototheDeskl7
G o to a different scene or place 18
Go to a favorite place 18
Get information about something 19
Use choice boxes 19
Closeawindow 20
U se arrows to see more 20
M ovean object 21
T hrow something away 22
Tip: D iscarding something without confirmation 22
Rescue something out of theTrash truck 22
Empty the Trash truck 23
Tip: Emptying the Trash truck without confirmation 23
Adjust the volume23
Using Magic Cap
File the card or page that's on the screen 24
Typing 26
Type and edit text 27
Tip: Selecting text 28
Tip: U sing the expand button 30
Change the mode of the Keyboard 30
Position text taken from the Tote bag 31
Type uppercase letters 31
Tip: Typing a capital letter using the option key 32
Type numbers and punctuation 32
Type symbols and other characters 32
Type accents and other characters 33
Use the Label maker to rename objects 33
Search for typed text or an image 34
Spelling checker 36
Select text and check its spelling 36
Tip: C heck spelling of selected text 38
H ot text 39
Use hot text 39
Tip: Disabling the hot text feature 42
Writing and drawing 42
Write and draw 43
Erase pencil marks 44
Place text wherever you want on a page 44
Draw shapes and lines 45
M ove, copy, and stretch objects 47
Tip: Shortcut to the arranging tools 47
Erase marks 48
Tip: Erasing the entire page 48
Extend the page 48
Tip: Going to the top or bottom of a page or card 49
Using stamps 49
U se stamps i n the Stamper 50
Tip: Selecting more than one stamp at a time 50
Using the Controls panel 51
Use the Controls panel 51
Rulesin Magic Cap 54
Use the Rules book 54
Switch a rule on or off 55
C hange the settings of a rule 56
M ake a copy of a rule 57
iv Using Magic Cap
Discard a rule 58
Part II: Email and Web browsing 59
Chapter 3: Sending Email Messages 61
Creating and sending email messages 62
Select the stationery 62
Address an email message 62
Tip: Addressing an email message to more than one person 63
Tip: Adding a cc: or bcc: recipient 64
Remove a name from a list of addressees 64
Tip: Seeing the entire list of addressees for an email message 65
Add or change addressees 65
Put a subject on an email message 65
Type or write your email message 66
Tip: Automatically opening the Keyboard for new email messages 67
Send a voice recording with an email message 67
Send an attachment with an email message 68
C hoose a communication service 70
Send an email message 71
Tip: Sending email messages and collecting new email messages 71
Specify your dialing location 72
Stop delivery of an email message 73
Tip: C hanging the rules for sending 74
D ifferent ways to send and receive email messages 74
Fax pages from your DataRover 840 76
Beam a page to another D ataRover 840 78
Using stationery 79
U se different stationery 79
C hange the default stationery or default text style 80
M aking new stationery 81
Rename a type of stationery 82
Looking at email messages that you are sending 83
Look in your Out box 83
Remove an email message from theO ut box 84
Out box rules 85
Chapter 4: Receiving Email Messages 87
Receiving and looking at email messages 88
Collect new email messages 88
Using Magic Cap
Tip: Collecting new email messages without sending thoseintheOut box
89
Look at email messages in your In box 89
Tip: Extracting name cards from an email message 90
Tip: Going to the first or last email message in the In box 92
G et a mailbox report of email messages 92
Tip: Collecting or deleting all email messages in the mailbox at once 94
Receiving a fax 94
Automatically collect email messages 96
Reformat the text of an email message 98
Reply to an email message 98
Tip: Replying to everyone 99
Forward an email message 99
D iscard an email message 100
Tip: Discard all email messages in the In box 100
In box rules 101
Chapter 5: Browsing the Web 105
O verview of the web browser 105
U sing the web browser 107
Connecting to an ISP 107
Tip: Selecting an ISP with which to connect 108
Disconnect from an ISP 108
D own load a web page 108
Requesting web pages offline 109
Tip: Reviewing a list of your pending requests 110
Viewing downloaded web pages 110
Viewing information about a link 113
Creating and using bookmarks 115
Looking at a history of downloaded web pages 115
Web browser rules 117
Chapter 6: Name Cards 123
U sing the N ame card file 124
Look at name cards 124
Tip: U sing a name card to contact someone 124
Adding a name card 125
Tip: Switching off automatic name card collection 125
C reate a new name card 125
C reate a group name card 127
Extract namecardsfrom an email message 128
Using Magic Cap
Adding postal addresses, email addresses, and phone numbers 128
Add information to a name card 129
Tip: Adding more lines for a longer address 131
Change information on a name card 131
Discard a name card 132
Sending a name card 132
Send a name card enclosed in an email message 132
Fax a name card 133
Send a name card by infrared beam 133
Name card file rules 134
Chapter 7: Telephone 135
Setting up theTelephone 135
Specify where you are dialing from 136
Add or change a dialing location 137
Add anew country and its dialing codes 139
D ial 9, or another symbol, for an outside line 141
Tip: D ialing out from a hotel 141
Disable call waiting 142
Dial 1 before some local calls 142
Select a long distance or international carrier 143
Always dial area code 144
Switch to tone or pulse dialing 145
Using theTelephone 146
Call someonefrom the names list 148
Tip: Tapping the phone status indicator to hangup 149
H anging up theTelephone 150
D ial a telephone number manually 150
Connect to a communication service manually 151
Call from another country 153
Use speed dial buttons 154
Receiving a telephone call 156
Charging telephone calls 157
Select how to pay for a telephone call 157
Add information for billing telephone calls 158
Change calling card information 160
Remove a calling card 161
Telephone rules 162
Chapter 8: Internet Center 165
Configuring your Internet service 166
Using Magic Cap vii
Change or add information for an Internet service provider 166
Change the connection information 168
Prompt for mailbox password 169
Prompt for dialup password 170
Select a dialup number for a location 172
Internet Center rules 174
Part III:Managing Storage Space and Protecting Your Information 177
Chapter 9: Managing Information 179
Storage on your communicator 179
Storeroom 179
N avigate through the Storeroom 180
U sing Storeroom shelves 181
Storage boxes and packages 182
Size and date 182
Storage cards 183
M anaging storage space 183
New items go here 184
Tip: Locating where an item is stored 184
Store new items in Built-in storage 185
Store all new items in Built-in storage 185
Store new items in Built-in storage and some items on a storage card 185
Store new items on a storage card 186
Store all new items onto a storage card 186
Reorganizing items in the Storeroom 187
File items to a package 187
Fileitemsfrom a package to Built-in storage 189
M ove a package to another shelf 190
C opy a package to another shelf 191
M anaging packages 192
Unpack a package 192
Pack up a package 192
Look at the contents of a package 193
Send a package to someone else 194
Backing up your information 196
Back up your information to a storage card 196
Tip: Replacing a previous backup 197
Restore a backup from a storage card 198
Preventing low storage situations 199
viii Using Magic Cap
Strategies to prevent low storage situations 199
Decrease how much the Trash truck holds 200
Discard suggested items 201
Tip: Selecting all items in a list 203
M anaging low storage situations 203
Clean up storage 204
Tip: Shortcut to the clean-up button 205
Clean up using the low storage window 205
Clean up using the out of storage window 206
Setting up passwords 207
Set or clear a password 207
Chapter 10: Using Hardware Features 209
Batteries and power 209
Main battery 209
Backup battery 210
C heck battery levels 210
Tip: C hanging the automatic shut-off settings 211
Using storage cards 211
Set up a storage card to hold information 211
Erase everything from a storage card 213
Translating data packages into M agicCap 3.1 214
C onnecting a telephone line 216
Interface cable 217
Index 219
Using Magic Cap ix
Using Magic Cap
TO
Part
About Magic Cap
This user's guide provides step-by-step instructionsfor the most common
Magic Cap™ features. This guide emphasizes communication-related
tasks— sending and receiving messages, and accessing the Web— and it
provides steps for managing storage space on your D ataRover 840.
N ote that this user's guide documents M agic Cap version 3.1 (Rosemary).
Chapter 1 provides an overview of this user's guide and of the M agic Cap
software. C hapter 2 teaches you the basic skills you need to get started.
After these i ntroductory chapters, the rest of the user's guide provides step-
by-step instructionsfor the most commonly used M agic Cap features.
If you haven't already doneso, go through the interactive tutorial, Getting
Started, available on the D ataRover 840. The tutorial helps you set up
M agic Cap and guides you through the basics so you can begin sending
and receiving electronic mail messages and accessing the Web right away.
To use the tutorial, tap the getting started button that appears on your
D ataRover 840 screen. If the button is not on the screen, tap the D esk
image at the bottom of the screen, and then tap the question mark that
appears in the upper left corner of the D esk scene.
Chapter 1
An Overview of Magic Cap
Organization of this guide
This guide is divided as follows.
All About Magic Cap introduces the concepts of the M agic C ap software, and gets
you started exploring M agic Cap. You'll learn how to navigate in M agic Cap
and you'll learn about some basics features.
Email and Web browsing explains how to send and receive messages and how to
access the Web.
Managing Storage Space and Protecting Your Information provides tips for managing how
information is stored in your D ataRover 840 and all the things you can do to
protect that information.
Note: Refer to the guide, D ataRover 840 Getting Started Guide, for information about
setting up your D ataRover 840.
Using this guide
Each part of this guide contains step-by-step instructions for the most
commonly used M agic Cap features. Each step describes the action you'll
take. To the right of most steps are images of the buttons, fields, and objects
in Magic Cap that you'll tap, type into, or do something with. Button names
and objects that you are instructed to tap appear in italics For example, in
the step below, you'll tap the send button. Its image is shown to the right of
the step.
1 Tap the send button to place your message in the
Out box.
M agic Cap sends your message.
In addition to the step-by-step instructions, you will also find useful tips
throughout this guide.
Tip: Look for helpful tips in boxes like this one
Tip boxes like this one contain helpful hints, quicker ways of getting places and
doing things, creative suggestions, and some generally cool and fun stuff to do.
Scenes and places
T he geography of the M agic C ap software is modeled on that of the world,
with rooms along a H allway and buildings along a street D owntown. To
perform different activities in the world you move from place to place.
Similarly, to do different things with your DataRover 840 you move among
the places in its world.
4 An Overview of Magic Cap Using Magic Cap
The Desk
The way you get from place to place and use the objects you see is by tapping
them. Use the stylus that came with your DataR over 840 or use your finger.
M ost objects take you somewhere else or do something when you tap them.
There are three main scenes in M agic Cap: the Desk, the Hallway, and
Downtown. Beyond that, there are scenes for other places in MagicCaplike
the Telephone, Datebook, File cabinet, and so on.
©Desk Wednesday, September 27, 2000 12:2Sp.m. ^Hallway
web
access
In |
Out
IB
£ K^ Cs
T he D esk is the heart of your D ataRover 840. From the D esk you can begin
virtually any D ataRover 840 activity. O n the D esk are the objects that you'll
use most frequently— a Telephone, a Name card file, a blank postcard
for creating electronic messages, a Notebook, and a Datebook.
The In box on the wall contains new messages you have received and the
Out box contains new messages waiting to be sent. Also on the wall is the
Clock, and the web access poster, from which you access the World W ide
Web. Behind the Desk is the File cabinet, in which you can file your
messages, notebook pages, and other items.
There are two drawers in the Desk; one holds various kinds of stationery
used to create messages and the other holds other desk accessories.
Using Magic Cap
An Overview of Magic Cap 5
The Hallway
©Hallway Wednesday, September 27 12:31p.m. $j^ Downtown
^
Desk
O
^
ml
Library
O
©D
Controls
l = n
■=>
fil
£
^
n
w
a
The Hallway provides access to rooms that contain information stored on
your D ataRover 840, such as games in the Game room and books in the
Library. Tap a door or object in the H all way to look inside it. For example,
tap the door labelled D esk to seethe D esk. Other doors are labelled Library,
Storeroom, Controls, and Game room. T here is also a Directory at
either end of the Hallway. Tap it and then tap the name of a room you want
to enter.
Tap one of the arrows on the Hallway floor, or press down on the Hallway
floor and slide to the left or right to navigate through the H all way
6 An Overview of Magic Cap
Using Magic Cap
Downtown
©Downtown Wednesday, September 27 12:36 p.m. ^Hallway
The Downtown buildings and objects represent places that are not
contained in your DataRover 840 (aside from the house which leads you to
the Hallway and the Desk). When you subscribe to a new service or add a
M agic C ap-compatible software package to your D ataRover 840, it is often
represented as a building Downtown. Simply tap a building or object to use
it or see what's inside. For information about using the services available in
the Internet Center, see the chapter entitled, "Internet Center." If you don't
find information in this user's guide about a building you see Downtown,
refer to additional documentation that came with your D ataRover 840 or
with that software package.
Tap one of the arrows on the street to navigate through the D owntown
scene, or press down and slide either direction. Alternatively, tap one of the
Directories to see a list of Downtown buildings and then tap one of the
names to enter that building.
Using Magic Cap
An Overview of Magic Cap 7
Windows
Some objects you tap don't take you to a different place, they simply open a
window in which you can do something. For example, all of the objects at
the bottom of your screen display a window when you tap them.
To move a window that is obstructing
your view of something, press down in
the title bar and drag the window to
where you want it.
Tap to see information
about the window.
Tap to close the window
You can also close a window
by tapping the object it
points to.
8 An Overview of Magic Cap
Using Magic Cap
Parts of the screen
The screen of theDataRover 840 is divided into three parts. Along the top
of the screen isa strip of information about the scene you're viewing. Along
the bottom of the screen isa row of buttons that perform certain functions
when you tap them. Between these two permanent strips is the current
scene, which changes as you navigate through M agic Cap.
Information and navigation
controls, see page 9.
Current scene, see page 5.
■Q Desk Wednesday, September 27, 2000 12:25 p.m. Kg* Hallway
Bottom of the screen, see
page 10.
The top of the screen
|Q Desk Wednesday, September 27, 2000
t^ Hallway
The strip along the top of the screen contains information and navigation
controls. Tap the circled question mark located at the left to read information
about where you are. T he battery i ndicator shows the charge level of the main
battery. Tap the battery indicator to read information about the symbols you
might see there. Tap the poi nti ng hand located at the right to go to a different
place or scene.
The date is displayed at the top of the screen. You can also display the
current time.
Using Magic Cap
An Overview of Magic Cap 9
W hen you are looking at a collection of many things like your N ame card
file or your messages, the date is replaced by arrows at the top of the screen
which you can use to move backward and forward through the items. W hile
your DataR over 840 is connected to a service provider, the Web, or while the
Telephone is in use, you will see various images at the top of the screen
which represent communications in progress. Tap an image to open its
window.
The bottom of the screen
fil
£
•£7
n
<m>
[Ml
#1)
LAJ
The strip along the bottom of the screen contains seven buttons for
frequently used features.
Tap the D esk whenever you want to return to the D esk scene.
See "The Desk" on page 5.
I nside the Stamper is a catalog of stamps. Tap the Stamper to open it. U se
stamps to decorate and personalize email messages, stationery, notebook
pages, and name cards, to record brief voice messages, and to direct special
handling of email messages as they travel to their destinations. Most stamps
are avail able for each scene, and some scenes have additional stamps available
that are specially designed for that scene. For example, when you're adding
information to a name card in the Name card file, use the Stamper to add
stamps for a new telephone number or address.
I nside the Magic lamp are a few simple commands that are available
everywhere— searching, filing, printing, and faxing are some examples. In
certain rooms and places, you'll see additional commands that are available
only from that room or place. For example, the backup command appears in
the M agic lamp, but only when you're in the Storeroom. T he M agic lamp
also gives shortcuts to many functions and it holds rules about how the
D ataRover 840 behaves. I n the M agic lamp you can turn rules on and off,
alter existing rules, and create new ones.
10 An Overview of Magic Cap
Using Magic Cap
«&
The Tote bag is a convenient place to put things so you can move them
from place to place. You put an object into theTotebag by pressing down on
the object and sliding it on top of the Tote bag. W hen the Tote bag becomes
highlighted to show that it's ready to accept an object, let go. The object
drops into the Tote bag. To retrieve the last object you dropped into the Tote
bag, press down on the Tote bag and drag the object out, then let go. To see
everything that's in theTote bag, tap it to open it. To move a copy of an
object out of theTotebag, leaving the original, hold down the option key as
you drag the object out.
Text in theTote bag appears as a text coupon. Text coupons are strings of
characters that are created when you cut or copy text or when you type text
using theLabelmaker of the Keyboard. A text coupon changes to normal
text when you drag it on top of a labelled object to rename it, or when you
place it with other text— on an email message, for example.
TheTool holder contains writing and drawing tools. This is the place to
look when you need an eraser, or a crayon or pencil to draw on the screen.
Tap the Tool holder to open it. Tap one of the arrows at the bottom of the
Tools window to look at the different tools that are available. Tap any tool to
select it.
Sometimes a picture of a pencil or another tool appears in the place of the
Tool holder. This indicates that the tool is activated; when you tap the
screen, the tool leaves its mark or performs the action for which it was
designed.
T he Keyboard is your way of typing text on the D ataRover 840. Tap the
small image of the Keyboard to start using it. Hold down option and tap the
Keyboard to see the extended keyboard with the Labelmaker. Use the
Labelmaker to create a label which can be used to rename an object that
already has a label, such as stationery.
When you want to get rid of something on the screen, press down on it, slide
it into the Trash truck, and then let go. TheTrash truck slurps up the
object and it's gone. To empty the Trash truck, tap it, tap empty, and then tap
Using Magic Cap An Overview of Magic Cap 11
thex to close the window. By default, theTrash truck holds up to six objects
before it starts discarding objects permanently, or until you empty theTrash
truck. You can change this default by changing the rule in theTrash truck.
See " Decrease how much the Trash truck holds" on page ;
Quick reference
This user's guide details communication-related tasks— sending and
receiving email messages, and accessing the Web— and it provides steps for
managing storage space on your D ataRover 840. For a comprehensive guide
to all the features M agic C ap has to offer, look for the book by G eneral
Magic, Inc. entitled M agic Cap Complete (Addison-Wesley publishing
company: 1995). That said, here is a quick reference to some other
commonly-used scenes in Magic Cap that are not detailed in this guide.
Calculator
Tap the Calculator in the right-hand drawer of the
Desk to use the Calculator.
Use this chooser to
select one of the other -
calculator types.
© Calculator Wednesday, September 27, 2000
|I^ Desk
basic
-
15%
*
I00 00
3 00 000 00
00 000 0"
HHaLUD
A «4=d £3
12 An Overview of Magic Cap
Using Magic Cap
Clock
Tap the Clock in the Desk scene to change your
DataRover 840's date and time when you travel and
to view times around the world.
Q Clock
Wednesday, September 27, 2000
|I^ Desk
September
S M T W T F S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
IS
19
20
21
22
23
24
25
26 FB28
29
30
2000
12:58p.m
& h^ <£>
Tap to display the scene you
"see here.
Tap to view times around the world
-and to change the date and time
when you travel.
"Tap to change the time.
• Tap to change the date.
Datebook
Tap the Datebook in the Desk scene to look at
your scheduled appointments.
™
Tap to see or edit
the appointment.
©Datebook <d Thursday, Aug. 31,2000 c> t^ Desk
789 10 1112 1 23456 789
<am i | | ' If
Fyfl anniversary
. 1 a.m. I'V'I interview
-11a.m. L * J
7:30 p.m. \£ eating out at Little River Inn Restaurant
-9 p.m. ^
eg, ^ O W
m*-^" 1
today
year
Tap to create a new
'appointment.
Tap to see appointments
'scheduled for today.
Tap to see the calendar
•for the current week.
Tap to see the calendar
^for the current month.
Tap to see the calendar
N for the current year.
Using Magic Cap
An Overview of Magic Cap 13
©Datebook O Thursday, Aug. 31,2000 c> K^" Desk
© Choose an appointment type
Mi
m m\ x m
simple meeting eating out general
a- & 4i H
to do phone call birthday special day
□ EH 11 A _
business trip vacation multi-day doctor appt h|A
iLj^ £3 ^jf
ED
today
week
month
□
year
Tap to select from among
the available appointment
types, or create a new
. type and drop it onto the
Datebook's new button
to add it.
File cabinet
Tap the File cabinet in the Desk scene to look at
items you've filed into the File cabinet.
© File cabinet Wednesday, September 27, 2000 t^ Desk
Received mail
*
& h^ <o
stamps
. Tap to create a new
' drawer.
Jap to rename an existing
" drawer
_Tap a folder's tab to view
"its contents.
Tap to add or remove a
. stamp that is used as a
sorting criterion for filing
messages.
14 An Overview of Magic Cap
Using Magic Cap
Tap a folder to look at its contents and set up its sorting criteria for
automatic filing when you use the file all button in the In box.
© Low prior. Wednesday, September 27, 2000 $j^ File cabinet
Notebook
Tap the Notebook in the Desk scene to create
lists and notes to help keep you organized.
Use the arrows to see other
notebook pages.
Q Notebook
<p 2 of 2
|I^ Desk
Stuff to pack for camp Itchalot
@* baseball cards
@* radio and headphones
@* baseball glove
I I sunscreen
I I mosquito repellant
I I clothes
I I postcard and stamps
H^gum
@* swimming trunks ^^
I I blow dryer \¥)
j^| £ ^ £}
Tap to see an index of
notebook pages.
Tap to create a new
notebook page.
Tap to discard this
notebook page.
Tap to erase writing,
drawings, text fields, and
lines.
Tap to add more space to
the bottom of this notebook
page.
Using Magic Cap
An Overview of Magic Cap 15
16 An Overview of Magic Cap Using Magic Cap
Chapter 2
The Basics of Using Magic Cap
T his chapter covers the basics of using the M agic C ap software on your D ataRover
840. Topics covered include basic navigation and using objects, typing, writing and
drawing, using stamps, and rules.
Navigating and using objects
In this section you'll begin to explore the basics of Magic Cap including navigating
from placeto place, using windows, moving objects, throwing itemsaway, adjusting
the volume, and filing.
Go to the Desk
The first scene you see is the Desk.
^ Tap the Desk at the bottom left corner of the screen
to go to the Desk.
You can always return to the Desk by tapping this button. If you ever find that your
D ataRover 840 has lost you in some unfamiliar place, tap the image of the Desk to
return to the D esk scene.
Using Magic Cap 17
Go to a different scene or place
H ere are a couple of ways to get around in M agic C ap.
^ Tap the pointing hand to go to the scene or place
named.
J Downtown
T he name of the scene you were last at always appears in the top right corner of the
screen as shown above.
Note: To see a list of places you've been to recently, hold down option and tap the
pointing hand. In the list that appears, tap the name of the place to which you want to
go.
^ From the Downtown scene, tap the house
to return to the hallway of the building that
represents your DataRover 840.
From the house you can go to the Desk and Hallway scenes.
^ Tap a Directory icon to see a list of the buildings
Downtown or a list of rooms in the Hallway.
Tap a name in the list to go to that place.
Go to a favorite place
I n M agic C ap, you can create shortcuts that enable you to quickly get to the places
you frequently visit.
1 Hold down option and tap the Desk.
The Favorite Places window opens. It contains images that
ID p| □
H
Directory
J
tlT^
represent shortcuts to places you frequently visit.
OjprioH-tapthe
Desk.
© Favorite Places
add this place
a
1
■PFp
1 1
i i
nl
1
1
1
Desk
Hallway Downtown
Note: To open the Favorite Places window from the Desk scene, tap the image of the
Desk without holding down option.
18 The Basics of Using Magic Cap
2 Tap an image in the window to go to its place.
I T 7 1
l ^' _J |
Downtown
add this
p^3
3 To add a shortcut to the current place, go to that
place, option-tap the Desk, and then tap add this
place.
For example, if you want to create a shortcut to a N otebook page, go to that page,
option-tap the Desk image to open the Favorite Places window, and then tap add this
place.
Note: An image in the window will flash if a shortcut already exists.
4 To remove a shortcut, slide it into the Trash truck.
Get information about something
^ Tap the circled question mark in the upper left
corner of scene and window names.
Thenamein thetop left corner of the screen isthenameof
the current scene. When you tap the circled question mark, an
information window about the scene opens.
©Desk
Use choice boxes
W hen you can select among several things, a choice box (also called a chooser)
opens. It has left and right arrows that you tap to scroll through the settings. There
are several ways you can select something from one of these windows.
^ Tap one of the arrows to see the
next or previous item.
Hold down option and tap one of the arrows
to go to the beginning or end of the list of
items.
© Stationery choices [x]
*
Book 12
*
text style
plain postcard j^
stationery on desk
plain postcard
*
reply stationery
Using Magic Cap
The Basics of Using Magic Cap 19
Tap on the item name that
appears between the arrows
to open the entire list, then
tap the item you want.
W hen you tap an item from the list, it
highlights to show that you've selected it.
© Stationery choices
m
K
Book 12
text style
I I y^ r?
■stcard
Choices :
E
IB
urgent postcard
plain letter
business letter
memo
from the desk of
C3 ?=r
O
^ In a numeric choice box, tap one of the arrows
to increase or decrease in increments of 1.
Hold down option and tap one of the arrows to increase or
decrease in increments of 10 instead of 1.
Close a window
Sometimes a window opens when you tap an object. M any windows close by
themselves after you take an action, but you can close a window by following this
step.
^ Tap the x in the upper right corner of a window.
On the M agicCap Keyboard, thex is at the bottom right.
m
Use arrows to see more
^ Arrows mean there's more to see.
Arrows on the Hallway floor and on the Downtown street
show that the H allway and street continue.
Tap an arrow to
see more.
20 The Basics of Using Magic Cap
Arrows on a card (such as a name card) point to additional
information on that card. Tap an arrow to show what else is
there.
^J Elizabeth Bennett
+++ work +++
General Magic
420 North Mary Avenue
Sunnyvale, CA 94066
+++ home +++
470 Cloud Nine Drive
Mountain View, CA 94041
_n_
work
(408)555-7373
work fax
(408)555-9932
home
(408)555-3216
®r
Tap an arrow to
see more.
Move an object
^ Press down on an object, slide it across the screen,
and then let go.
You can move an object just about anywhere on the screen. You
can slide it out of your way or move it into a container, such as
the Trash truck or the Tote bag.
Try it. On the Desk, tap the Stamper. In the window that opens
you'll see some of the many different stamps you can use. Tap
the animations drawer to see the stamps inside. Tap thecat in
the center of the window. T he cat appears at the scene or place
you last were looking at— for example, the D esk. You can move
thecat by pressing down on it, sliding it to anew position, and
then letting go. If you drop him, don't worry— he always lands
on his feet.
e
See "Use stamps in the Stamper" on page 50.
Using Magic Cap
The Basics of Using Magic Cap 21
Throw something away
^ Press down on the object, slide it into the
Trash truck, and then let go.
The Trash truck changes to show that there's trash in it.
Trash truck is
empty.
Trash truck
contains objects.
M any scenes in M agicCap have a discard button or a remove button that you use to
throw something away. When you tap one of these buttons, the item on the screen
hops into the Trash truck following a confirmation message.
Tip: Discarding something without confirmation
When you tap discard, a window opens asking you to confirm. To discard something
without being asked to confirm, hold down option and tap discard.
Rescue something out of the Trash truck
^ Press down on the Trash truck, slide the object out,
and then let go.
The last thing you threw away appears on your screen.
^ Or, tap the Trash truck to see what's inside,
and then slide an object out.
When you tap theTrash truck, a window opens showing all of the objects in theTrash
truck. Slide an object out of theTrash truck to rescue it.
©
Trash
empty
E
(S)
22 The Basics of Using Magic Cap
Note: The Trash truck holds up to six objects before it starts getting rid of them
permanently. The trash drum sound alerts you that an item in the Trash truck has been
permanently removed. To change the criteria for these rules, tap theTrash truck, tap the
circled question mark in the upper left corner of theTrash truck window, and then tap
rules for trash.
See " Decrease how much the Trash truck holds" on page 200.
Empty the Trash truck
Empty theTrash truck to permanently remove the items it contains. You save
valuable memory when you get rid of email messages, extra pages, and other items
that you're not using.
1 Tap the Trash truck.
TheTrash window opens.
2 Tap empty.
Note: The empty button does not appear in theTrash truck window if theTrash truck
is already empty.
d
Tip: Emptying the Trash truck without confirmation
To empty theTrash truck without confirmation, hold down option and tap theTrash truck.
Adjust the volume
1 Hold down option and tap the Magic lamp.
T he Q uick controls wi ndow appears.
Option-^
the Magic
lamp.
2 Slide the volume bar to adjust the
volume.
Slidethebar all theway to the left to turn the
volume off.
Quick controls [x]
©
control
panel
volume [l
II
off LL
loud
Using Magic Cap
The Basics of Using Magic Cap 23
File the card or page that's on the screen
In addition to email messages, you can also file enclosures and most cards and
pages.
With the page or card that you want to file on the
screen, tap the Magic lamp.
The Commands window opens.
Tap the file button.
The File window opens.
©File
D H S
Second Rate Printers
UTT
file
E
memory card
o
file a
copy
file the
original
new package
3 Using the arrows, select the item you want to file.
You can file a single card, and a stack of cards if there is
more than one (for example, cards in theNamecard file).
4 Tap one of the arrows until you see the place
to which you want to file.
You can file to a package on a storage card or in Built-in
storage, or to a folder in your File cabinet. Built-in storage is
storage that isavailablein your DataR over 840. A storage card
is a card you insert into the slot in your D ataRover 840 to
increase the amount of storage available. Items stored in the
File cabinet (located in the Desk scene) take up room in
Built-in storage. For more information about storage cards,
see "Using storage cards" on page 211.
Q B *
Second Rate Printers
□
+
memory card
24 The Basics of Using Magic Cap
5 To file to an existing package on a storage card, tap
one of the arrows until you see the name of your
storage card, and then select the package name in
the list.
To file to a new package on a storage card,
tap one of the arrows until you see the name
of your storage card, and then tap the new
package button.
□
memory card
new package
The Package name window opens, in which you can enter a name for the new package.
Type the name for the new package and
tap the done button.
Package in storeroom
E
Type a name for the package :
Denver business^
To file to an existing package in Built-in storage, tap
one of the arrows until you see Built-in storage, and
then select the package name in
the list.
To file to a new package in Built-in storage, tap
one of the arrows until you see Built-in storage,
and then tap the new package button.
The Package name window opens, in which you can enter a
name for the new package.
*
J 1
Built-in storage
new package
Type the name for the new package and then
tap the done button.
Package in storeroom
E
Type a name for the package :
Denver business^
done
Note: Because the amount of space in Built-in storage is limited, it is recommended
that you file items to a storage card instead of to Built-in storage.
Using Magic Cap
The Basics of Using Magic Cap 25
To file to a folder in a drawer of the File cabinet, tap
the folder name you want to use. Or, tap the new
folder button to create a new folder, type the name
for the folder, and then tap the done button.
If you want to file in a new file cabinet drawer, you first
need to create a new drawer and a folder in that drawer.
Received mail
Personal
Work
Tap either the file a copy button or the file the
original button.
When you file a copy of an item, the original item remains,
and a copy of it isfiled. W hen you filethe original, the item is
moved to the destination you specify
O
file a
copy
file the I
original
Typing
You can writeemail messages and notes either with the stylus or with your finger, or
you can use the D ataRover 840 Keyboard.
Note: The Magic Cap software can't interpret your writing, so you must use the Keyboard
to type information that it needs to understand, like name cards, telephone numbers, and
the subject of an email message.
T he Keyboard appears when you tap typed text or when you tap the Keyboard icon
at the bottom of the screen. You can change the mode of the Keyboard so that it
allows you to type a variety of characters.
Tap to type capital Switch from characters Type a few characters and Tap one of the arrows Tap to put away the
characters. to numbers and more then tap the expand to move forward or Keyboard,
punctuation. button to see suggestions backward one
for the rest of the word. character.
26 The Basics of Using Magic Cap
Type and edit text
You can type email messages and pages in the Notebook, and fill out different
forms. If there's a labelled field to type in, you can tap in the box and then type.
1 Tap the Keyboard icon at the bottom of the screen.
The Keyboard expands to fill the lower half of the screen.
Or tap the place on the screen where you
want to type.
A small vertical typing point appears in that place,
showing where the typed text will go.
Iltear Penelope,
2 Tap the keys of the Keyboard to type your text.
3 Tap text on the screen to move the
typing point to that spot.
Asyou type, your DataR over 840
automatically extends the size of the page to
fit everything you type. W hen you are
writing, drawing, or using stamps, tap the
extend button to add more space to the
bottom of the page.
Dear Penelope,
I think we'd better schedule aT
meeting for early next week to
discuss the marcom materials
we need to put together.
Tap one of the arrows to see parts of the page that
don't show on the screen.
®
®
5 Tap the left or right arrow on the Keyboard to move
the typing point one character at a time.
HE
Using Magic Cap
The Basics of Using Magic Cap 27
Select a piece of text— a word or a few words— by pressing down and
sliding slowly across the text.
If the text you want to select extends past what is visible on the screen, M agic Cap will
automatically scroll down as you slide downward. Once you have selected the text, the
Text Selection window opens in which you can edit the text.
Tap to remove the
text you selected
and type
something else in ■
its place.
Dear Penelope,
I think we'd better schedule a
mandatory meeting for early
next ^t£ek to discuss the
we need to
: ^ek to disci
com\ ^rials
Tap to change the typeface
and size, and whether your
typed text is bold, italic, or
underlined.
Tap to copy the text you selected
and put the copy in your Tote bag
-so you can put it somewhere
else. The original text doesn't
change.
Tap to remove the text you
selected but not copy it into the
'Tote bag. Once it is deleted, it is
no longer available.
. to check the
spelling of the
selected text.
Tap to remove the text you selected
and put it in your Tote bag so you can
.put it somewhere else.
Tip: Selecting text
You can also select a text block without sliding across the text. Tap at the beginning or end
of the text you want to select to position the typing point. Then, hold down option and tap
at the other end of the text you want to select, or use the arrow keys to move the typing
point until you've reached the end of the text you want to select. Hold down option and tap
or slide to extend the selected text.
7 Tap the retype button to replace the selected text.
The selected text disappears and the typing point
remains at that spot so you can type the new text.
Type the new text.
retype
The tickets for your flight to
San Diego are at the T A copy of
your itinerary is enclosed. I'll
The tickets for your flight to
San Diego are at the travel
agent] A copy of your itinerary
is enclosed. I'll reschedule your
28 The Basics of Using Magic Cap
8 Tap the style button to change the way the text
looks. A
TheText style window opens in which you can change the ■ style
typeface, size, and style.
Tap a checkbox to select bold, i . , ,— •. ,— , ,— .
;4- -^i;^ **■ ,,v**\**-\\v>* ^«^<-k««^« style: vTbold \ italic underline
italic, or underline, and then tap I ■— ' ■— ' ■— '
the accept button.
accept
You can select more than one style. As you select different attributes for your text, the
sampletext at the bottom of the Text style window changes so you can see what it will
look like.
Once you tap the accept button, the text changes to haveth
text style attributes you selected.
The tickets for your flight to
San Diego are at the travel
agent! A copy of your
itinerary is enclosed. I'll
Tap the copy button to make a copy of the selected
text. fu^\
I i i
A copy of the text you selected hops into your Tote bag. You L2SEL
can then place thistext coupon somewhere else, such asin
another email message.
10 Tap the cut button to remove the selected text and
place it in the Tote bag.
The text you selected is removed and hops into your Tote bag
so you can move it somewhere else.
See "Position text taken from the Tote bag" on page 31
cut
delete
11 Tap the delete button to delete the selected text.
The text you selected is removed. When you delete text, it is
immediately thrown away; it doesn't go into theTote bag or
the Trash truck.
12 Tap the x to put away the Keyboard and to deselect \x\
any selected text.
Using Magic Cap The Basics of Using Magic Cap 29
Tip: Using the expand button
When you are typing messages, name cards, and similar information, your DataR over 840
may suggest how to complete the word that you're typing. For example, if you start typing
the name of a city, your DataR over 840 shows the rest of the name highlighted in black. You
can keep typing, tap theexpand button to see another suggestion, or tap return to accept the
suggestion. You can tap expand at any time while typing to see suggestions for completing
the word you have begun typing.
Change the mode of the Keyboard
T he M agic C ap Keyboard can display a variety of characters. T here are four
different modes: characters and punctuation, used for typing names and most text;
numbers and punctuation, used for typing things like postal addresses and phone
numbers; network, used for typing e-mail addresses and web page URLs; symbols
and accents, used for typing mathematical symbols and other commonly used
symbols. Follow these steps to change the mode of the Keyboard.
( q J^i^^I x y r~^ *~\~° ^~T
caps
back-
space
*<ae | v || b || n || m || , [ . I ' I
| aBc | ][ space | [Expand | [~fr~J~T] \x\
1 With the Keyboard open, hold down option and tap
the abc/ 123 switch.
Theswitch changes to look I ike the chooser in step 2.
2 Use the arrows to scroll through the modes
available, or tap in the center of the arrows to
display the list of modes and then select a mode
from the list.
! abc
123!
/
Option -tap the
abc/123 switch.
-4 abc 4>-
30 The Basics of Using Magic Cap
Position text taken from the Tote bag
When you copy or cut text, the text hops into the Tote bag and is stored there as a
text coupon until you place it somewhere else. (A text coupon is a string of text
characters that is created when you cut or copy text or when you type from the
Label maker of the Keyboard.)
1 Tap the Tote bag to see what's inside it.
© Tote bag
_s
next week
Wendy's stuff and things
<D
2 Press down on the text coupon you want
to use and drag it out.
The tickets for your flight to
San Diego are at the! A copy of
your itinerary is enclosed. I'll
The text in the Tote b
go here.
3 Position the text coupon using the
typing point as your guide and then let
go.
The new text appears.
The tickets for y our flight to
^^fTriprRUrT'r'aTelTf,
your iti,™4™ 7 -«~vT™™™i 1 11
Type uppercase letters
U se the caps key to type uppercase letters. T he caps key is highlighted when
uppercase mode is on and not highlighted when lowercase mode is on.
1 To type a single uppercase letter, tap the caps key
on the Keyboard, and then tap the letter key you
want.
r^n
T he caps key is highlighted to show that the uppercase keyboard is active. W hen you
type a character, the Keyboard automatically reverts to type lowercase letters.
Using Magic Cap
The Basics of Using Magic Cap 31
Tip: Typing a capital letter using the option key
Alternatively, you can hold down option while typing to type an uppercase letter.
2 To type several uppercase letters, hold down option
and tap the caps key.
The caps key is highlighted and the Keyboard is locked in
uppercase mode.
Option-ty
caps.
To return to lowercase, tap the caps key again to
unlock the uppercase mode.
[ caps
Type numbers and punctuation
^ To type numbers and most punctuation characters,
tap the abc/ 123 switch so that it flips to the
123 position.
The Keyboard changes to display numbers and punctuation characters until you again
taptheabc/123 switch.
abc
123
Type symbols and other characters
The Keyboard can display additional characters. For example, to type a name like
Frangoise, a word liked, or a symbol like §, you'll need to use the accents and
symbols. Using the selection box and buttonson theKeyboard, you can change the
Keyboard to display several types of keyboards: symbols, accents, Labelmaker, and
Web, if you have the web browser software installed.
1 Hold down option and tap the abc/ 123 switch.
T he image changes to display arrows in place of the switch.
2 Tap one of the arrows until the symbols keyboard
appears.
3 Type the characters you want.
| abc
123!
/
Option -tap the
abc/123 switch.
> "Ife +»
32 The Basics of Using Magic Cap
4 Hold down option and tap the abc/ 123 switch to
return to the lowercase letters keyboard.
Option -tap the
abc/123 switch.
Type accents and other characters
1 Type the character you want on the Keyboard.
iQueJ
2 Hold down option and tap the abc/ 123 switch.
T he image changes to display arrows in place of the switch.
ab<
/
Option- 1 ^ the abc/
123 switch.
3 Tap one of the arrows until the symbols keyboard
appears.
4 To type a single accent character, hold down option.
The Keyboard changes to show the accent characters that are available.
> * *
5 Tap the accent you want to use.
6 To type several accent characters, tap the accents
button in the lower left corner of the Keyboard. I accents
The Keyboard changes to show the accent characters that are available.
7 Type the accent you want.
iQueJ
8 Hold down option and tap the abc/ 123 switch to
return to the lowercase letters keyboard.
K **
/
Option -tap the abc/
123 switch.
Use the Labelmaker to rename objects
Use the Label maker to rename objects that havelabels, such as stationery you create
and file drawers in the File cabinet.
Using Magic Cap
The Basics of Using Magic Cap 33
1 Hold down option and tap the Keyboard.
Theextended keyboard appears with the Label maker
at the top right.
Option -tap the
Keyboard.
2 Type a label using the Keyboard.
T he label appears to the left of the Label maker.
3 Press down on the label, drag it over the object you want to rename, and
then let go.
Thenew label replaces the object's old label. If the object is not in your current scene,
drag the label into theTote bag and position it later.
See "Position text taken from the Tote bag" on page 31
Note: W hen you position the new label over the object you are renaming, the border
around the object highlights to indicatethatthenew label is positioned correctly.
Search for typed text or an image
1 Tap the Magic lamp.
The Commands window opens.
@j^_£*
2 Tap the search button.
The Search window opens.
3 To search for text, tap the text
button to open the Keyboard,
type the text you want to search
for, and then tap the start
button.
The search dog sniffs around until
shefindsan occurrence of the text.
These items appear in the search list
as they are found. When the search
is complete, the stop button is
replaced by the start button.
1 search
@ Search for some text or an image
text
image
pot of gold
What (litem)
I; | pot of gold
m
start
When
34 The Basics of Using Magic Cap
To search for an image, tap the image button.
The window closes and theChoosean image window opens instructing you to tap the
image you want to search for.
^2
Choose an image fxl
Tap an item on the screen to look for
more like it.
fens
O
Note: A copy of the image you want to search for must be in the current scene. If it is
not, close the Choose an image window and goto a scene that has the image you want
to search for.
5 Tap the image you want to search for.
The Search window reopens and the search begins.
© Search for some text or an image
E
now searching
to end search now,
tap stop button
What (4 items)
When
^ Pot of Gold Research Company Wed. 5/21
IrTl Pot of Gold
It. I Pot of Gold Research Company
|| | pot of gold
6 To stop a search while it is in progress, tap the stop
button.
Note: If you try to tap an item in the search list or try to do anything else while the
search is in progress, the stop sign will flash until you tap it to stop the search.
7 To continue a search that you have paused, tap the
start button.
Using Magic Cap
The Basics of Using Magic Cap 35
8 To look at an item in the search list, tap
it.
The item appears. If more than one
occurrence of an item was found, the search
dog waits patiently for your next command.
What (3 items)
It. I Pot of Gold Research Company
[ | pot of gold
|| | pot of gold
9 Tap one of the arrows to go to the next item found.
=^4^=^
10 To discontinue looking at the items found, tap the search dog and then tap
the x to close the Search window, or option-tap Sniffy.
Spelling checker
Built into Magic Cap isa spelling checker called Spell Finder™ that you can use to
check the spelling of all the text you've typed in a particular scene, or just the text
you select. Spell Finder uses its own dictionary of words and words that appear in
the Typing & Text book in the Library to check spelling.
Select text and check its spelling
Follow these steps to check the spelling of text typed in the current scene.
1
To check the spelling of all the text in the current
scene, tap the Magic lamp.
The Commands window opens.
© Commands
search | file
print
spell
Communications :
£33|
contact
^1 to:
fax mail
Desk commands -
36 The Basics of Using Magic Cap
2 Tap the spell button.
If Spell Finder finds a word it doesn't recognize, the Correction
window opens with the word highlighted.
(?) Card to Noah Wednesday, September 27 3:36 p.r
|I^ Desk
Dear I j
So wr
bund
office.
haver
mail
becau
DataR
got a i
access
So In
a dra£ ■
TT
@ Correction
E
...because I'm using my PDA (a DataRover
640). It's great! I've got a wireless modem so
Replace with:
PAD
PAD
PA
|pea|
IDA
"W
skip
replace all
replace
u
ress
1
n
^ ^ g-j
If there are alternative words available, those words are displayed in the bottom half of
the Correction window.
From the Correction window you can replace the highlighted word or all occurrences
of the word with one of the suggested alternatives, you can skip the highlighted word,
you can add itto the list of spelling words, or you can replace the word by typing over
it.
3 Tap the skip button to leave the highlighted word as
is.
Option-skip skips all occurrences of the highlighted word.
skip
To select a replacement word other than the one shown in the Replace
with: field, tap one of the alternatives shown in the bottom half of the
Correction window.
The word you selected hopsinto the Replace with: field.
5 Tap the replace all button to change every
occurrence of the highlighted word to the
replacement word shown in the Replace with: field.
replace all
Using Magic Cap
The Basics of Using Magic Cap 37
Tap the replace button to change the highlighted
word to the replacement word shown in the Replace
with: field.
To replace the selected word with a Repiacewith:
word other than those listed, tap in the
Replace with: field to open the
Keyboard, and then type over the word
shown.
Tap the the add button to add the highlighted word
to the list of spelling words.
PAD.
&place I
add
Tip: Check spelling of selected text
I n addition to checking the spelling of an entire page of text, you can also check the
spelling of selected text only. Follow these steps.
1 Select the text you want to check.
TheText selection window opens.
© Text selection
E
r=ii
| 1 1 '/i'i'i'i'm'i' 1 1 J
retype
style
L L..J
copy
I cut 1
aa\
delete
fi\
spell
Tap the spell buttonto use the spelling checker.
When Spell Finder has completed, an announcement appears indicating that the
spelling check is complete.
38 The Basics of Using Magic Cap
Hot text
H ot text is a feature whereby your D ataRover 840 tries to interpret text you tap,
and offers actions appropriate to the text, such asdialing a phone number when you
tap on one, or downloading a web pagewhen you tap on a URL. Your D ataRover
840 can interpret the following types of text:
names that are in your Name card file
email addresses
I nternet web addresses (U RLs)
complete telephone numbers
dates
I f you tap the name of someone for whom you have a name card, a window opens
offering to contact that person. If you tap on an email address, a window opens
offering to open anew message addressed to the person at that email address. If you
tap on an I nternet web address (U RL), a window opens offering to link you to that
web page. If you tap on a telephone number, it offers to dial the number for you.
Tapping a date offers to go to that day in your D atebook.
Use hot text
Follow these steps to use the hot text wi ndows.
Note: In any of the hot text windows, tap the edit button to close the window and return
to the text.
Using Magic Cap
The Basics of Using Magic Cap 39
1 When you tap a name that exists
in the Name card file, a confirmation
window opens in which you can tap the
contact button or the edit button.
The Contact window, shown below, opens
when you tap the contact button. If you want
to edit the text, tap the edit button to open
the Keyboard.
t David Henry looks like a person's name. ]
J Would you like to contact the person or just J
► edit the text you touched? <
I £33
) contact
edit J
® Contact [x]
[ who 1
Diana Moore
<§>
m i_
call
message look up
In the Contact window, tap the call button to see the telephone numbers
you have for this person, tap the message button to open a new email
message, or tap the look up button to go to the name card for this person.
2 When you tap an email address, a
confirmation window opens in which
you can tap the write button to open
a new email message, or tap the
edit button to edit the text.
1 penelope@acme.magic.com looks like J
J Penelope Taylor's Internet e-mail. Would J
► you like to write a message or just edit the *
► text you touched? <
to: "
write
edit J
Note: If this email address is not found in your Name card file, Magic Cap offers to
create a new name card for this person with this email address. In that case, the name
card appears with the Name window open so that you can edit the information. If the
address is for a company, tap the box next to "this is a company" to change to a
company name card.
t noaht@acme.magic.com looks like a mail ]
J address. Would you like to write a message, J
► save it on a name card, or just edit the text <
t you touched? 3
to: "
[ write J
1 save J
|e^l J
40 The Basics of Using Magic Cap
When you tap a URL, a
confirmation window opens in
which you can tap the link button to
go to the web page, tap the save button
to create a new name card
for this address (appears if the URL
is not found in the Name card file),
or tap the edit button to open the
Keyboard and edit the text.
t html: //www. genmagic.com looks like a J
[ web link. Would you like to show the web ]
► page, save it on a name card, or just edit the <
t text you touched? J
i n^. ?
link j
[ save J
edit ||j
i^^^^^^l^^^.
555-9OOO looks like David Henry's work
phone phone number. Would you like to call
the number or just edit the text you
touched?
When you tap a telephone
number, a confirmation window
opens in which you can tap the call
button to dial the number using your
DataRover 840, or tap the edit
button to open the Keyboard and
edit the text.
Note: If this telephone number is not found in your Name card file, M agic Cap
offers to create a new name card for this person with this phone number. I n that case,
the name card appears with the N ame window open so you can type a name for the
name card.
call
edit
555-9876 looks like a phone number.
Would you like to call the number, save it on
a name card, or just edit the text you
touched?
call
] I SaYe I I edit 1
5 When you tap a date, a confirmation
window opens in which you can
tap the datebook button to go to that
date in the Datebook, or tap the edit
t May 11 looks like a date. Would you like to ]
J see any appointments for that date or just J
► edit the text you touched? <
I ESP
) datebook
edit J
Using Magic Cap
The Basics of Using Magic Cap 41
button to open the Keyboard and edit
the text.
H ot text recognizes thefollowing date formats:
today
tomorrow
yesterday
month (as in "February")
month year (as in "February 2000")
month day (as in February 2")
m/dd/yy (as in "2/22/00")
Tip: Disabling the hot text feature
If you disable the hot text feature, the windows that appear when you tap text that
the M agic C ap software recognizes no longer appear.
1 In the Library, tap the Typing & Text book to open it.
The Library is located in the Hallway.
2 Tap the contents button to look at the table of contents for the book.
3 Tap Controls to go to the text controls page.
4 Tap the check box for hot text to disable the setting.
If you only want to temporarily disable hot text, simply hold down the option key when
tapping text M agic Cap would recognize.
Writing and drawing
Use the stylus that came with your DataR over 840 to write and draw on the screen.
T he stylus is specially designed so that it won't scratch the screen. To write or draw
anywhere on an email message, select a tool from the Tool holder at the bottom of
the screen. T here are pencils, text tools for creating a text field you can type in;
shapes; lines; and toolsthat move, copy, and stretch objects in your email message.
42 The Basics of Using Magic Cap
Write and draw
You can draw and write in many places on the screen, such as the blank area of
messages and pages in the Notebook.
If the Tool holder is displayed at the bottom of the
screen, tap it and then select one of the pencils from
the Tools window.
If apencil isdisplayed in the place of the Tool holder, it isthe
currently selected tool.
X
The pencil you selected hops into the Tool holder's spot to show that it is the tool
currently in use.
Use a bigger pencil for
wider pencil strokes.
® Tools
a
l_
.(L
.L
.£_
^L
&'
■^ pencils ^
Use the eraser to erase marks you made
.with a pencil using finer control than is
possible with the erase button.
2 Use the stylus to write or draw on the screen.
Note: Use the eraser in the Pencils window to erase pencil strokes, or tap the erase
button at the right side of the screen to erase the last complete pencil stroke you made.
See "Erase marks" on page 48.
Note: To move or copy pencil marks, use the arranging tools.
See "Move, copy, and stretch objects" on page 47.
Using Magic Cap
The Basics of Using Magic Cap 43
Erase pencil marks
Use the eraser to erase pencil marks. The eraser does not erase typed text, shapes, or
lines made with text field, shape, or line tools.
1 Tap the Tool icon at the bottom of the screen.
TheTools window opens.
2 Tap the eraser.
The eraser hops into the Tool holder's spot.
3 Press down on the screen and slide
over the pencil marks that you want
to erase.
T he eraser appears as a small square on the screen.
Slide the eraser over
the marks to erase.
+ \ pencils |^
4 Tap the eraser tool at the bottom of the screen to
select a different tool.
T he eraser only erases pencil strokes. Tap the erase button at the right side of the screen
to erase typed text, shapes, or lines. You can tap the erase button to erase the last
complete pencil stroke that you made.
See "Erase marks" on page 48.
Place text wherever you want on a page
U se the text tool to place a text field anywhere you want on a page. T he text tool is
handy when you've been writing, drawing, or using stamps on a page and you want
to type some text at a particular place.
1 Tap the Tool holder icon.
TheTools window opens.
2 Tap one of the arrows at the bottom of the Tools
window until you see the text tools.
<^¥
+
text
*
44 The Basics of Using Magic Cap
3 Select the type of text field that you want to use.
There are three types of text fields: normal, transparent, and
fancy Normal and fancy use a different type of border to
surround the text you type in the text field. Both types use an
opaque background. Transparent text fields use a transparent
background.
Normal text fields use an
opaque background.
Transparent text fields use a
transparent background.
©Tools [x]
normal
=
transparent
fancy
+
text
+
Tap the screen where you want to place the text field.
A typing point appears and the Keyboard is displayed. For the normal and fancy text
fields, a box appears as well. For the transparent text field, only the typing point
appears.
5 Use the Keyboard to type text.
Draw shapes and lines
1 Tap the Tool holder.
TheTools window opens.
]aS& #-78429[
Using Magic Cap
The Basics of Using Magic Cap 45
2 To use one of the shape tools, tap one of the arrows
at the bottom of the Tools window until you see the
shapes tools, and then touch the shape that you
want to use.
The shape hops i nto the Tool hoi der's spot at the bottom of
the screen.
©Tools
a
□ V
o
o
TV
o
^ shapes 1 ^-
Press down on the screen where you want to place the shape and then
slide to stretch the shape to the size that you want it to be.
To move the shape somewhere else on the screen, press down on the shape and drag it
where you want it to be.
See "Move, copy, and stretch objects" on page 47.
3 To use one of the line tools, tap one of the arrows at
the bottom of the Tools window until you see the
lines tools, and then select the line that you want to
use.
■^ lines ^1
To draw lines that will slant, use one of the slanted lines. To
draw vertical or horizontal lines, use one of the horizontal
lines. T he line hops into theTool holder's spot at the bottom
of the screen.
©Tools
a
\
\
—
\
—
■^ lines
1*
Press down on the screen where you want the line to begin and then slide
across to stretch it to the length that you want it to be.
4 To turn off the current tool, tap its image at the bottom of the screen.
TheTool holder replaces the selected tool at the bottom of the screen and theTools
window opens.
5 Tap the x in the Tools window to close the window. ^\
46 The Basics of Using Magic Cap
Move, copy, and stretch objects
1 Tap the Tool holder.
TheTools window opens.
2 Tap one of the arrows until you see the arranging
tools.
w
«
arranging
+
Tip: Shortcut to the arranging tools
Hold down option and tap in the title bar of the
Tools window.
Option-tap
the title bar.
©Tools
EJ
3 Tap the arranging tool that you want to use.
U semove to move pencil strokes, text fields, shapes, lines,
and objects. Press down on the object and drag to reposition
it.
U se copy to make a copy of an object made with one of the
tools. Press down on the object and drag away from it to
position the copy.
Use stretch to change the size of a text field, shape, orline.
Press down on the object and drag away from it to make it
larger, or drag toward it to make it smaller.
©Tools [x]
j~z I MOVE |
] stretch]
■^ arranging ^
Note: Some objects, such as large shapes, can be moved without using the move tool.
Press down and drag the shape where you want it to be. T he move tool makes it easier to
move objects like pencil strokes, text fields, small shapes, and lines.
Using Magic Cap
The Basics of Using Magic Cap 47
Erase marks
While you're preparing an email message, writing on a notebook page, adding a
note to an appointment, or using a sticky-note, an erase button appears at the right
side of the screen. Tapping the erase button removes writing, text typed in a text
field, and lines. To remove enclosures, stamps, or shapes, drag them into theTrash
truck.
1 Tap the erase button.
The item being erased is highlighted with astarburst.
2 To continue erasing, tap the erase button again.
You can keep erasing marks by tapping erase repeatedly.
_
eras<
Tip: Erasing the entire page
Hold down option and tap the erase button.
All handwriting, drawing, lines, and text fields are erased,
but text you typed remains.
Option-^
j
_ X
erase.
erase
Extend the page
If you're writing or drawing and need more room on the page, you can extend the
page and then use the arrows to see parts of the page that don't appear.
1 While you are preparing a message or notebook
page, tap the extend button.
The bottom of the page is extended so you can add more stuff
to it.
pq
2 Tap one of the arrows to see the parts of the page
that don't show on the current page.
®
®
48 The Basics of Using Magic Cap
yW Tip: Going to the top or bottom of a page or card
Hold down option and tap the up arrow to see the top of the page or card, or hold down
option and tap the down arrow to see the bottom of the page or card.
Using stamps
Use stamps in your email messages to personalize them, to convey emotions, or just
to add some fun to a message. Many stamps are useful as well as decorative. The
best way to learn what stamps are available is to tap the Stamper and go exploring.
T he stamps that appear in the Stamper change depending on location. T he bottom
drawer of stamps is reserved for the current scene. For example, when you're writing
a message, special stampsfor messages, including one with your signature, appear in
the Stamper.
Note: Stamps can only be received by other DataR over 840s or devices that run the M agic
Cap software. Although the text of the message is sent, stamps, writing, and drawings are
stripped out when sending to devices that don't use the M agic Cap software.
Using Magic Cap The Basics of Using Magic Cap 49
Use stamps in the Stamper
1 Tap the Stamper at the bottom of the screen.
The Stamps window opens, in which you seethestamps
available from the drawer that is open at the right.
£
©Stan
m
xoxo j§ ^
^
GENERAL o
o OCCASIONS o
o ANIMATIONS
3
o MESSAGES o
The stamps shown are
those from the open
- drawer. Tap another
drawer to see the
stamps it contains.
2 Tap one of the drawers to see the stamps inside it.
/^
\
1 **
GENERAL
°
o
OFFICE
o
o
OCCASIONS
o
| o ANIMATIONS o |
1 *
LOCAL
o
3
main
*>
3 Tap one of the arrows located at the bottom of the drawers to look forward
or backward through the other available drawers.
T here are other sets of drawers that contain more stamps.
4 Tap the stamp that you want to use.
T he stamp appears on the screen.
Tip: Selecting more than one stamp at a time
To use more than one stamp, hold down option and tap the stamp that you want to use. The
Stamps window stays open so you can select another stamp.
50 The Basics of Using Magic Cap
5 To move a stamp somewhere else on a page or in a scene, press down on
the stamp, drag it where you want it, and then let go.
Using the Controls panel
The Controls panel allows you to adjust the various settingson your DataR over 840
so that you can customize the way it operates.
Use the Controls panel
1 In the Hallway, tap the Controls button.
The Controls window opens.
Tap to realign the
DataRover 840
screen.
Tap to select what is
displayed at the top of the
screen and to set special
modes- construction
mode, for example.
Tap to see battery
information.
priyacy
Tap to set or change
your password.
©d
Controls
Tap to adjust the volume
and configure system
sounds.
Tap to create or change
your signature stamps in
the Stamper.
Using Magic Cap
The Basics of Using Magic Cap 51
2 To set the general settings, tap the general button.
The General controls appear.
Tap to show the battery
level at the top of the
screen.
Tap to show the date at
the top of the screen.
Tap to show the current
time at the top of the
screen.
>s show at top :
| | battery level
— [^today's date
J | current time
options :
Q'more warnings "
| | construction mode »
general
Tap to switch on or off the
_ confirmation messages
'that appear before some
actions.
. Tap to switch on or off
construction mode.
Tap the checkbox next to a setting to switch it on or off.
A checkmark indicates a setting is switched on.
3 To realign the tap-sensitive screen, tap the screen
button.
Follow the instructions that appear.
4 To adjust the volume of your DataRover 840 or to
change one of the system sounds, tap the sound
button.
The Sound window opens.
Slide the volume bar
to adjust the volume.
©Sound Wednesday, September 27, 2000 6:51a.m. tf^ Clock
volume :
off
Sound effects
® ® ® ®
;ontain copy door error
® ® ® ®
dismiss keyboard magic ring
® ® ® ®
no mail
swallow
switch
touch
I & I
screen |
it
sound
Tap to see additional
' sounds.
52 The Basics of Using Magic Cap
To adjust the volume, slide the volume bar.
Slide the bar all the way down to turn the volume off.
Note: The volume control is also available by holding down option and tapping the
Magic lamp.
5 To see battery information, tap the power button.
The Power window opens.
Shows charge
levels of main and
backup batteries
batteries :
I
shut off automatically :
after
- 5 +
minutes idle
Q'even when plugged in
card
main backup battery:
Wee
OK
Shows charge level of
storage card battery.
D
power
Shows the automatic shut-off
. settings.
See "Changing the automatic
shut-off settings" on page
211.
6 To set or change your password, tap the privacy
button.
The Privacy window opens.
privacy
Touch 'set password' to
add a security
password for your
communicator.
I set password J
ask
password when turning on
once per day
+
Tap to set a password. See
-"Setting up passwords" on
page 207.
7 To create and change your signature stamps, tap the
signature button.
Fl
signature
Using Magic Cap
The Basics of Using Magic Cap 53
T he Signatures window opens. Your signature stamps are
accessible in the Stamper when you are creating a new email
message
Write your informal
and formal signatures.
First name
| clear
Rules in Magic Cap
T hroughout the M agic C ap software there are rules that you can use to customize
the way your D ataRover 840 behaves. T here are rules in most scenes in M agic C ap
and you can switch them on or off, or you can change the text of the rule so it
behaves differently to suit your needs. You can look at the rules for a particular
scene by tapping the M agic lamp and then tapping the rules button when you are at
that scene. You can also look at most of the rules available in Magic Cap by using
the Rules book in the Library. The rules available for a particular scene are
described in that section of this guide. This section describes how to use the
Rules book in the Library, how to switch aruleon or off, how to change the text of
a rule, how to copy a rule, and how to discard a rule.
Use the Rules book
T he Rules book lists most of the M agic C ap rules in one scene. T he Rules book is
useful because it allows you to change several rules at once without navigating to
each rules' scene. You can also changea particular rulefrom within its scene. Follow
these steps to use at the Rules book.
1 Tap the pointing hand to go to the Hallway.
|I^ Hallway
54 The Basics of Using Magic Cap
2 Tap the Library door to go inside.
3 Tap the Rules book to open it.
T he book hops off of the shelf and opens.
4 Tap the contents button.
The table of contents for the book appears. It lists all the
sections of Magic Cap for which there are rules you can change
from the Rules book.
5 Tap an entry in the table of contents to go
to that section of the Rules book.
T he book opens to the page you selected,
and liststhe rulesfor that scene.
contents
6 Tap the arrow to see more of the page.
Some sections have more rules than will fit on the page.
Contents
\
4
Trash rules
File Cabinet rules
6
|i Storeroom rules
6
!j Tracking rules
10
Clock rules
12
|i Datebook rules
14
Messages rules
16
|j In box rules
16
1 Out box rules ^«v
Ij Name cards rules\JJ
20
22
1 3
®
Switch a rule on or off
To activate a rule you must ensure that it is switched on.
^ In the list of rules for a scene, tap the checkbox next
to a rule to switch it on or off.
a-
A checkmark appears in the checkbox when the rule is switched on. N o checkmark
indicates that the rule is switched off.
Using Magic Cap
The Basics of Using Magic Cap 55
Change the settings of a rule
Some rules can only be switched on and off but others have settings that you can
change to suit your needs. W hen you're looking at the list of rules for a scene, any
underlined text you see can be changed.
Note: Rules that don't have any underlined text can only be switched on or off; you can't
change or copy them.
1 In the list of rules, tap the rule that you want to change.
Be sure to tap the text of the rule, not the checkbox. Tapping the checkbox switches the
rule on or off.
The rule is displayed at the top of the window. You can change any underlined text.
Change underlined
text.
Tap one of the
arrows to move
through the list of
criteria.
Saturday, July 2 -^ fhn ^. qjj | P^ 1
About
Tap the word that appears
between the arrows to see
the list of criteria.
If a selection box appears, tap one of the arrows to
move forward or backward through a list of options.
*
confidential]
+
Select Attribute
Or, tap the word that appears between the arrows to see the entire list,
and then select the option you want to use.
The text of the rule changes to reflect the new option you selected.
3 If a text field appears, you can change the text
by typing over it. Tap at the end of the text
and then type the new text.
necktie %
Tap at the end of
the text.
56 The Basics of Using Magic Cap
4 If a button appears, tap it to see the window in which
you can select a new setting.
5 Tap the accept button when you're done changing
the rule's settings.
T he new text of the rule appears.
choose sender I
pening a rule to edit it automatically switches the rule on if it was off. A checkmark
appears in the checkbox when the rule is switched on.
a-
Make a copy of a rule
You would make a copy of a rule if you want to use the same basic rule but have
more than one set of criteria. For example, the I n box has a rule that tells your
DataR over 840 to co I lectern ail messages from a communication service at the same
time each day. You might want to make a copy of this rule with instructions to
collect at a different time of day so that your D ataRover 840 automatically collects
your messages twice a day.
1 Tap the Magic lamp.
The Commands window opens.
2 Tap the rules icon.
T he list of rules for the current scene appears.
Before you make a copy of the
rule, first change the settings
of the rule to suit your needs.
You do this by tapping the text of the
rule to open the window where you
can edit the rule's settings.
□
□
When a message containing the text " magic " is
sent, file it in the Work folder .
When any oiper message is sent, file it in the File
cabinet . /
Tap the rule you want to
change.
Using Magic Cap
The Basics of Using Magic Cap 57
make copyl
4 After you make your changes to the rule, tap the
make copy button.
A copy of the rule appears in the list with the changes you made.
[yf 5- When a message containing the text " magic " is
sent, file it in the business folder .
See "Change the settings of a rule" on page 56.
pening a rule to edit it automatically switches the rule on if it was off. A checkmark
appears in the checkbox when the rule is switched on.
Discard a rule
You can discard only the rules that you have created by making a copy of an existing
ruleand changing its criteria. You can't discard rules that came with your D ataRover
840.
See "Make a copy of a rule" on page 57.
1 In the list of rules, tap the text of the rule that you
want to discard and then tap the discard button.
A window opens in which you can confirm that you want to
discard this rule.
2 Tap the yes button to discard the rule.
yes
Note: The discard button does not appear for rules that you can't discard, such as the
rules that came with your D ataRover 840.
58 The Basics of Using Magic Cap
"^p finfrl I 0ut
Part II
Email and Web browsing
Internet mail, browsing the Web, and other
communication features
T heD ataR over 840 includes softwareformobilelnternet email access and
W eb browsing. T he D ataR over 840 provides access to standard I nternet
mail services that support POP3 and SMTP, including access to your
current corporate or personal mailboxes at existing I nternet Service
Providers (ISP) and corporatemail servers. The D ataR over 840 optionally
includes a specially designed, full-featured, easy to use graphical web
browser. The web browser supports graphics, text, and forms, and it
encompasses many of the same browsing features offered on a desktop
computer, such as bookmarks to your favorite U RLs, and page caching.
Your D ataR over 840 is designed to make it easy for you to send and
receive email messages. All you do istypeor write your email message, add
stamps, and select the recipient; your D ataR over 840 takes care of the rest.
Your email messages travel electronically to their destinations, arriving in
a matter of minutes. You can send email messages to people with other
D ataR over 840s, to the millions of people who use email on computers,
and to fax machines.
59
60
Using Magic Cap
Chapter 3
Sending Email Messages
Typing, see page 26
Using stationery, see
page 79
Using stamps,
see page 49
Dear Jason,
THANKS ©
Thanks for off erring to sub for
Wednesday night's game. I
drop off a team jersey at your
house just so no one thinks
you're a ringer. The game
starts at 7:30 pm. I've enclosed
the details and directions that I
sent out to the team. See ya
there !
Choosing how an email message
gets sent, see page 70
££^
Internet e-mail
via Netcom
Jason Taylor
Elizabeth Bennett
game 5/17
m
softball game...
Addressing an email
' message, see page 62
Writing and
drawing,
see page 42
Forwarding an
email message,
see page 99
Using Magic Cap
61
Creating and sending email messages
This section covers the basic information you need to know to create and send an
email message.
Select the stationery
First you need to select the stationery on which to write or type your email message.
You can either use the stationery that's on the D esk or you can select from one of
the other types available in the Stationery drawer, on the left side of the D esk.
See "Using stationery" on page 79.
In: 3
Out
Tap the pencil and postcard on the Desk.
A blank postcard hops out of the Stationery drawer
and fills the screen. This postcard is your new
email message. The Address to window opens, in which £0&
you can address your email message.
Address an email message
T he Address to window— a list of the people and companies in your N ame card
file— appears each time you create a new email message. The Name card file is
where you keep all of the names, addresses, and telephone numbers of all the
people, companies, groups, and services you contact. Select the recipient for your
new email message from this window.
62 Sending Email Messages Using Magic Cap
Tap a name in the list
to select that name.^
Tap one of the arrows
to move through tk_
list. L
@ Address to :
Abrahms, Bill
Cooper, Dr. Terry
Co-workers
Edwards, Garrison
Family
Friends
General Magic
Pacific Bell
Rengstro, Alissa
Stone, Dr. Abby
Taylor, Jason
Taylor, Penelope
Tap to add a name to
the list.
Tap the tabs to see names
beginning with those letters.
1 Tap the name of the person or company to whom you | Rengstro, Aussa l wwv ,
want to address your email message. f^BEt^^^t-^
Taylor, Jason
The name is highlighted. Tap one of the arrows or lettered tabs to see a different part of
the list.
accept
Tap the accept button.
The email message is now addressed to the person you selected.
To add or replace addressees, or to see the envelope if you are
using letter stationery, tap the address button.
Note: When you address an email message to a group, the addressing portion of the
email message displays the names of individuals in the group rather than the group
name.
If the name is not listed in the Address to window, it means that you need to add a
name card for this person. Tap the new button and follow the instructions that appear
on the screen.
Tip: Addressing an email message to more than one person
To address your email message to more than one person, select a name in the Address to
window, hold down option, and then tap the accept button. This leaves the Address to
window open so you can select another name in the list.
Using Magic Cap
Sending Email Messages 63
Tip: Adding a cc: or bcc: recipient
There are four address types: to, cc (carbon copy), bcc (blind carbon copy), and reply to.
The default address type is to. To add a recipient that uses one of the other address types,
follow these steps.
With an email message on the screen, tap the address
button at the right side of the screen.
Tap the add new addressee button.
T he C hoose a name wi ndow opens.
to:
address
add new addressee
*
bcc:
*
address type
3 Tap one of the arrows in the address type
chooser until the address type you want to use appears.
Tap the name of the recipient and then
tap the accept button.
Use the bcc address type when you want to send a copy of the email message to someone,
but you don't want other addressees to know they received a copy The recipient's name
won't show up on the addressing portion of the email message that recipients receive. Use
the reply to address type to direct thedelivery of replies to thisemail message to an alternate
email address.
Remove a name from a list of addressees
1 In the addressing portion of an email message, hold to: Aiissa Rengstro
down option and press down on the name you want Bin Thomas.
to remove. f f d2 , oih f\
from: Penelope Taylor
If the recipient's name doesn't appear, follow the steps in the atout; meeting next week
tip below to see the entire list of recipients.
Note: A bullet (•) next to a name indicates that the delivery method shown by the
delivery stamp is for this addressee.
2 Slide the name into the Trash truck and let go.
64 Sending Email Messages
Using Magic Cap
Tip: Seeing the entire list of addressees for an email message
If you are sending an email message to more than three people, you'll see just a partial list of
the names. To seethe entire list, tap the phrase and 2 others
Add or change addressees
1 With an email message on the screen, tap the
address button at the right side of the screen.
The Addressing commands window opens.
© Addressing commands [x]
add new addressee J
replace addressees
E2
Ishow envelope
The show envelope button
appears when you're using
stationery that is enclosed in an
"envelope. Tap this button to see
the addressing information.
2 To add a recipient, tap the add new addressee
button, select a recipient, and then tap the accept
button.
3 To replace all of the current recipients, tap the
replace addressees button, select the new
recipient(s), and then tap the accept button.
add new addressee
replace addressees
Put a subject on an email message
The subject of an email message is what you type in the about space. Itappearsin
the list of email messages that the recipients of this email message will see in their In
boxes and allows recipients to automatically file email messages by subject.
1 With the email message on your screen, tap the
word about.
The Keyboard appears and you see a typing point after the
word about.
to: Abby Stone
'enelope Taylor
from: P<
about: I
Using Magic Cap
Sending Email Messages 65
2 Type the subject of your email message and then tap
return on the Keyboard.
The subject you typed appears in the address portion of the email message, and a
typing point now appears under the words D ear Abby so you can continue typing the
text of your email message.
about
Abby Stone
Elizabeth Bennett
vacation plans
Type or write your email message
M agic Cap offers many tools and other objects you can use to create the content of
your email messages. Atthe bottom of thescreen are the Keyboard for typing, tools
for writing and drawing, and stampsfor decorating and conveying emotion in your
email messages.
See "Typing" on page 26.
See "Writing and drawing" on page 42.
See "Using stamps" on page 49.
Note: M agicCap encodes its multi-media email messagesin MIME, thedefacto industry
standard for email message content. Email messages sent to other M agic Cap devices decode
all of this content so that the entire email message is received intact. Typically, email
messages received by way of other mail readers can decode the typed text, but strip out rich
content like stamps, handwriting, styled text, attachments, and drawings. However, some
mail readers may be able to decode some of the M agic Cap rich content.
1 Type or write the body of your message under the salutation.
The first name of the person to whom you are addressing your message automatically
appears in the salutation. Type or write your message beneath this salutation.
Dear Abby,
Let's get together to plan this
summer's vacation. Our kids are
out of school mid -June this year
but Brett has sports camp
beginning early August.
What does your calendar look
like?
Internet e-mail
via Netcom
£k
at* **
*
about
Dr. Abby Stone
Elizabeth Bennett
vacation plans
66 Sending Email Messages
Using Magic Cap
2 Tap the x in the lower right corner of the Keyboard to \x\
close the Keyboard.
/W Tip: Automatically opening the Keyboard for new email messages
By default, the pencil tools are active when you create new email messages. Use
these steps to instead have the Keyboard automatically open, if you prefer to type
your email messages.
1 With a new email message open, tap the Magic lamp.
2 Tap the rules icon.
3 Tap the checkbox to switch on the rule about displaying the Keyboard.
[vf ' 2. Always show the on-screen keyboard when
creating a new message.
A checkmark indicates that the rule is switched on.
Send a voice recording with an email message
Using a sound stamp, you can record a brief audio message to send along in an
email message. The recipient of your email m essage tapes the sou n d Samp to hear
what you recorded.
See note on page 66.
Note: Recorded sound stamps take up a lot of storage in a DataRover 840. Also, it takes
longer to send and receive email messages that contain recorded sound stamps.
1 With the email message on your screen, tap the
Stamper.
T he Stamps wi ndow opens.
2 Tap the general drawer.
3 Tap the sound stamp. ^^.
The stamp appears on your email message. ^£&
Using Magic Cap Sending Email Messages 67
Al
/ \
| o GENERAL o |
4 Tap the sound stamp that is on your email message.
TheSound recording window opens, in which you can set the
recording controls.
<P
Indicates when you are
recording.
© Sound recording
a I
v
k
2 seconds
*
max. duration
O
record
stop
/^=^i
[>
play
Tap to record your Tap to stop recording before reaching
voice. the end of the tape, indicated by max
duration.
Indicates how much time has
'elapsed since you began recording.
Tap one of the arrows to change
the maximum duration for the
recording.
Tap to play back what you have
just recorded.
5 Tap the record button to record your
voice.
Speak into the microphone on your
DataR over 840.
o
record
□
stop
[>
play
Tap the stop button to stop recording before the time is up.
Tap the play button to play back what you have just recorded.
You can record over your voice message by tapping record again.
6 Tap the x when you are finished recording.
The sound stamp changes to show that it has a recorded voice
message.
\E\
7 Tap the sound stamp to hear the voice message.
<§>
Send an attachment with an email message
Follow these steps to attach a notebook page, a name card, an appointment from
your D atebook, or another email message.
See note on page 66.
68 Sending Email Messages
Using Magic Cap
1 With the item you want to send on your screen, tap
the Magic lamp.
The Commands window opens.
2 Tap the mail button.
The M ail window opens.
to: "
mail
©Mail
IE
aw] a
stuff I need for camp ( # 2 of 2)
send
3 Using the arrows, select the item that you want to send.
In general, you can send asinglecard, and a stack of cards if there is more than one(for
example, cards in the N otebook).
4 Tap the send button.
A blank email message appears, and in front of it, the Address
to window appears.
a,
send
5 Select a name in the list and then tap
the accept button.
6 Write or type a note to go along with the attachment.
Dear Mom,
Here is the list of stuff I need for camp. Can you pack this
stuff up for me please?
* t *
* *
Stuff I need for Camp Itchalot
Attached notebook page. The
• recipient tapes here to see the
attachment.
7 Tap the send button.
i
send
Using Magic Cap
Sending Email Messages 69
Choose a communication service
The delivery stamp in the upper right corner of an email message or envelope is
how you select the delivery method for the selected recipient. If, for example, a
recipient has email accounts with more than one service and has a fax machine,
you'll use the delivery stamp to select from among these delivery methods. The next
time you send an email message to this recipient, Magic Cap will use the delivery
method you last used for this recipient.
Note: You need to sign up for a communication service in order to send email messages
other than by fax or pager.
Select the recipient for whom you want to select a
delivery method. To do this, tap the recipient's name
in the addressing portion of the email message.
Note: If there is only one recipient, you don't have to
select the name.
about:
Alissa Rengstro
Bill Thomas •
and 2 others
Penelope Taylor
meeting next week
A bullet (•) appears next to the name, and the stamp on the email message changes to
show how the email message will be sent for this recipient.
See "Seeing the entire list of addressees for an email message" on page 65.
2 Tap the delivery stamp of the email message.
n letters, the delivery stamp is on the envelope. Tap address
and then tap show envelope to see the delivery stamp.
3 Tap one of the arrows to
choose the method by which
you want to send the
email message.
Deliver by :
Internet e-mail via Netcom
Internet e-mail
via Netcom
4 Tap the x to close the window. \x\
Text appears below the stamp that tellsyou how the email message is being sent to the
selected recipient.
Internet e-mail
via Netcom
70 Sending Email Messages
Using Magic Cap
Send an email message
Once you have created and addressed your email message, tap send to place it in the
ut box so your D ataRover 840 knows it's ready to be sent.
Note: If you don't want to send your email message right away, either disconnect the
telephone line before you tap send or change the ut box rule about when email messages
get sent. That way, the email messages you create will accumulate in the Out box until
you're ready to send them.
See "Out box rules" on page 85.
^ Tap the send button at the right side of the screen to send i — z — i
the email message. KL I
send I
Note: If the email message contains scribbles, drawing, handwriting, stamps, styled
text, or attachments, the send button's image will change to show that the email message
contains rich content, as shown below.
T he email message hops into your ut box and is sent right away if your D ataRover
840 has a live phone connection. If it doesn't, the email message goes into the Out box
and stays there until you connect.
If you subscribe to more than one communication service, a list of services appears so
that you can select to which service you will connect.
/W Tip: Sending email messages and collecting new email messages
When you use the send button to send an email message, your D ataRover 840 sends email
messages but doesn't collect any email messages you may have. To override this feature so
that your D ataRover 840 both sends and collects email messages, follow the step below.
In the Out box, hold down option and tap the send button. Option-se^
send
When you send email messages in this manner, Magic Cap will not open the window that
allows you to select theservice providers with which to connect (if you have configured your
D ataRover 840 for more than one I SP). I nstead, M agic C ap assumes the same set of service
providers you selected the last time you connected.
Using Magic Cap Sending Email Messages 71
Note: While your DataRover 840 is sending and receiving email, you can use it to do
other things at the same time. Just tap thex to close the Communicating window if it is
obstructing your view.
Specify your dialing location
To send and receive email messages, send faxes, browse the Web, and make
telephone calls using your D ataRover 840, you must connect to a communications
service, either by way of a wireline phone connection (plugging a telephone line to
your DataRover 840) or wirelessly through an external modem (plugged into either
the M agic Bus port or a modem card in one of the storage slots of the D ataRover
840.)
See "Connect to a communication service and select a (
lling location" on page 14 of DataRover 840 Getting
Started Guide.
Before dialing to establish a connection to a communication service, Magic Cap
needsto know where you're dialing from so that it can dial correctly. The window
entitled, Phone line connected is where you'll select from among the various
dialing locations you have set up. W hen you plug in a phone line, your D ataRover
840 detects it and automatically displays this window. If you are using a wireless
access method, like an external modem card, you'll have to open this window
manually. Use the steps that follow to specify your dialing location.
1 If you are using a wireline phone connection, plug a telephone line into
your DataRover 840.
Note: If you were already connected to a phone line, hold down option and tap the
Telephone to open the Phone line connected window.
If you are using a wireless access method hold down
option and tap the Telephone.
The Phone line connected window opens.
© Phone line connected [xl
Calling from:
work
"W
1<
>catio
n
72 Sending Email Messages
Using Magic Cap
2 Tap one of the arrows until you see the
location you are calling from.
Calling from :
home
If your dialing location doesn't appear in this list,
you can add it by tapping the location button and then
adding the information for the new location.
locatio
See "Add or change a dialing location" on page 137.
3 Tap the mail button to send and receive your email
messages.
Note: If you're connecting to a phone line for the first time, you won't have any dialing
locations set up, so the dialing location will be set to "none." First add a dialing location and
then refer back to this section.
See "Add or change a dialing location" on page 137.
Stop delivery of an email message
Your Out box uses rules to decide when to send email messages. Your DataR over
840 is initially set up to send each email message as soon as you put it in the Out
box. If it's set up that way and you have a live phone connection, the
Communicating window opens and you hear your D ataRover 840 begin to dial.
You can stop your DataR over 840 from sending the email message by tapping the
iop button in this window.
@ Communicating
E
£5^pl Mail server contacted
J "p^r* Sending message...
rr
stop
]
Using Magic Cap
Sending Email Messages 73
A
In the Communicating window, tap the stop button.
Theemail message is not sent. If you leavetheemail messagein sop
the ut box, it's sent the next ti me your D ataRover 840
connects to the communication service. To remove the email
message from the Out box so it isn't sent, pressdown on theOut
box and slide the email message out.
See "Remove an email message from the Out box" on page 84.
Note: If you are connecting to more than one service provider (you've selected more
than one from the Collect from window), tapping the stop button will disconnect
from the current service provider only. ption-stop to cancel the queued connections to
all service providers.
Caution
Tapping thex to close theCommunicating window doesn't stop the
email message from being sent. If you accidentally close the window, just
tap the ti ny i mage of the postcard at the top of the screen to open the
window again, and then tap the stop button to stop theemail message from being sent.
Tip: Changing the rules for sending
The Out box rules allow you to control when email messages are sent. For example, you can
set your D ataRover 840 to send email messages when a certain number of them have
accumulated in the Out box, or right away if theemail message is stamped urgent. Your
D ataRover 840 can also file email messages you are sending according to criteria you set. In
the ut box, tap the M agic lamp to look at the rules.
See "Out box rules" on page 85.
Different ways to send and receive email messages
Because your D ataRover 840 is designed principally to send and receive email
messages, there are many different places from which you can send and collect your
email.
74 Sending Email Messages Using Magic Cap
From the Desk
To send and receive mail, hold
down option and tap the In
box.
To send and receive mail, hold down
option and tap the Out box.
Thursday, July 14
About
|I^ Desk
To send and receive mail,
' tap the mail button.
Jo only receive mail, hold
s down<9j^'wzandtapthe
mail button.
From the Out box
QOutbox^)"
Thursday, July 14
3 QuickCopy Printers
03 Bill Thomas
Desk
mail'
To send and receive mail,
'tap the mail button.
_To only send mail, hold down
option and tap the mail
button.
From the Phone line connected window
Calling from :
© Phone line connected [x]
work
Confirm that your dialing location
is correct, then tap the mail
button to send and receive email.
Using Magic Cap
Sending Email Messages 75
Fax pages from your DataRover 840
You can fax pages in theTelephonelog, Name card file, Notebook, and File cabinet.
You can also fax virtually any screen you are looking at.
See also "Receiving a fax" on page 94.
Note: The steps that follow do not describe the way you would typically send an email
message to a fax machine. To fax an email message, tap the delivery stamp and select fax.
H owever, if you want to take advantage of the full page faxing feature, follow the steps
below.
To send a fax to someone, a fax number must be listed on that person's name card.
When you send a fax, the DataRover 840 uses the telephone line until the
information is transmitted. If thefax machine line is busy, you will have to try again
later.
The faxed version will be a piece of paper, so animations, sounds, and similar
features won't move or be audible.
1 With the card or page that you want to fax visible on
your screen, tap the M agic lamp.
The Commands window opens.
2 Tap the fax button.
The Fax window opens.
Tap to select the
person to whom
you want to send a s
fax.
Tap to select
additional faxing -
options.
©Fax
what
SO
both cards
m
Elizabeth Bennett (work
fax)
m
options
send fax | j
Tap one of the
arrows to select
"the item you want
to fax.
Tap to send the fax
once you've
'connected to a
telephone line.
3 Using the arrows, select the item you
want to fax.
You can fax a single card, a stack of cards if there is
more than one (for example, cards in theNamecard
file), and the screen you are viewing.
what
a
a
Note card
76 Sending Email Messages
Using Magic Cap
Tap the to button.
The Choose a name window opens, in which you can address
the fax.
to:
Select a name in the list and then tap
the accept button.
T he fax number appears above the new
button. If a fax number doesn't appear, you'll
need to add it to the person's name card.
See "Add information to a name card" on page 129.
To change the faxing options, tap the options button.
The Fax options window opens.
Currently set for portrait
orientation. Tap the other
image for landscape
orientation.
A checkmark indicates that a
cover page will be attached.
Tap the checkbox to change
the setting.
Fax options
orientation
■
0* include a cover page
L comments 1
mi
options
Tap to close the window
after you have made your
changes.
Tap to include typed
■ comments or delivery
instructions.
For email messages and notebook pages that span more than one screen, an option for
reformatting the page appears in the Fax options window.
Tap to reformat the text so that
it expands to fit on an 8.5 by 11 \
inch page. \
Fax options
E
orientation:
m
Q* include a cover page
(comments)
\
reformat only the text
to an g^xll page
Using Magic Cap
Sending Email Messages 77
7 To select the orientation, tap the portrait or orientation:
landscape image.
8 To include a cover page, tap the checkbox for [yfinciude a cover page
include a cover page.
The comments button appears.
9 Tap the comments button to type the comments or - ^
delivery instructions that you want to include on the ( comments J
cover page.
When you have finished typing your comments, tap the x to close the window and
return to the Fax options window. Stamps and scribbles in the comments window will
not be faxed.
10 To reformat the text so that it expands to fit on an n reformat only the text
8.5 by 11 page, tap the checkbox to switch it on. u toan&xiipage
With this setting on, the recipient receives a text-only message that looks as if it was
faxed from a computer. W ith this setting off, the recipient receives the message or page
just as it appears on your DataR over 840 screen, complete with stamps and a border
representing the screen's boundaries.
Note: This option appears only when you've selected portrait orientation.
11 Tap the x to close the Fax options window. ^
12 Tap the send fax button.
end fax
Beam a page to another DataRover 840
Your D ataRover 840 can send any card or page on your screen to another
DataRover 840 by using an invisible infrared beam much like that used by a remote
control. For example, you can jot down a quick note on your notebook and beam it
to someone near you who has a D ataRover 840.
Note: Communicators using Magic Cap version 3.1 cannot beam data to communicators
that use previous versions of M agic Cap.
78 Sending Email Messages Using Magic Cap
1 Point the infrared sensor of one DataRover 840 directly at the infrared
sensor of the other, less than 5 feet (1.5 m) away.
The two DataRover 840 sensors should be closer if in direct sunlight or bright lights.
Be sure that there is nothing obstructing the path between the two sensors.
2 With the card or page that you want to send on your
screen, tap the Magic lamp.
The Commands window opens.
3 Tap the beam button.
Your DataRover 840 searches for another DataRover 840 within beaming range and
places the owner's name on thetoline. If more than one DataRover 840 isin range, tap
to and select the name of the person to send to, then tap the accept button.
4 Tap the send button.
Using stationery
The postcard-style message that you get by tapping the pencil and poicard on the
D esk is fine for short, simple notes. Your D ataRover 840 offers many other types of
stationery and makes it easy to create your own. Stationery is kept in the left drawer
of the Desk. The plain postcard stationery is the default. A copy is sitting on top of
the Desk, so it's always handy. Use the choices button, available in the stationery
drawer, to change the default text style used for typed text, and to change the
default stationery and the stationery used when you reply to email messages.
Use different stationery
If you would rather not use the plain postcard stationery, you can select a different
type from the Stationery drawer.
1 Tap the Stationery drawer at the left
side of the Desk.
B
-
The Stationery window opens. (7=71 I g I ^a_^ I ^
Using Magic Cap Sending Email Messages 79
2 Tap the type of stationery that you want to use.
This is the type
of stationery
that appears on
the Desk.
© Stationery
plain postcard plain letter urgent postcard
business letter memo from the desk of
Some
stationery types
" go in envelopes.
A blank piece of the stationery appears on the screen and then the Address to window
opens, in which you can choose a recipient for your email message.
See "Address an email message" on page 62.
Change the default stationery or default text style
T he default stationery is the ki nd that appears on the D esk. U se the choices button
to change your default stationery, reply stationery, and text style.
Tap the Stationery drawer.
The Stationery window opens.
IQ
Tap the choices button.
T he Stationery choices window opens.
choices
© Stationery choices [x]
^| Book 12
*
text style
plain postcard
*
stationery on desk
■
plain postcard
+
reply stationery
80 Sending Email Messages
Using Magic Cap
3 To change the default text style used for typed text,
tap one of the arrows in the text style selection box
until you see the text style you want to use.
The text style you select isused for text you type on email messages.
+
Book 12
+
text style
See note on page 66.
plain postcard
*
stationery on desk
plain postcard
*
reply stationery
4 To change the default stationery, tap one of the
arrows in the stationery on desk selection box until
you see the stationery that you want to use.
T he type of stationery you select appears on the D esk.
5 To change the stationery that is used when you reply
to email messages, tap one of the arrows in the reply
stationery selection box until you see the stationery
that you want to use.
The type of stationery you select isused as the default whenever you reply to an email
message.
Making new stationery
You can make new stationery by customizing any of the existing types in the
Stationery drawer. To create personalized stationery, follow these steps.
Tap the Stationery drawer.
The Stationery window opens.
IQ
Tap the type of stationery that you want to use as a model for your new
stationery.
The Address to window opens.
Close the Address to window so that
the email message is left unaddressed.
Tap to close the
window.
© Address to :
Abrahms, Bill
Cooper, Dr. Terry
BIfhI!
Using Magic Cap
Sending Email Messages 81
4 Customize your new stationery by using typed text, styled text,
handwriting, lines and shapes, and stamps.
5 Tap the pointing hand to return to the Desk.
A small image of the stationery appears on the Desk.
See "Typing" on page 26.
See "Writing and drawing" on page 42.
See "Using stamps" on page 49.
Desk
6 Hold down option while sliding the new n ,. ...
stationery into the Stationery drawer. the new
stationery into
1H~
a
The new stationery (labelled "new") drops into the drawer. It's now available for you to
use.
See "Rename a type of stationery" on page 82.
Note: To removeatypeof stationery from thedrawer, use the move tool.
See "Move, copy, and stretch objects" on page 47.
Rename a type of stationery
When you create a new type of stationery, it is labelled "new." To change the name
to something more meaningful, follow these steps.
1 Hold down option and tap the Keyboard
to open the Labelmaker.
2 Type a new label for the stationery.
Hold down
option and tap •
the Keyboard.
J flowered
|iB c D efg|
3 Press down on the label and slide it into the
Tote bag.
The picture of the Tote bag expands to show that the label isin it.
4 Tap the Stationery drawer.
Ensurethatthestationeryyou want to rename is visible in the
Stationery window.
IQ
82 Sending Email Messages
Using Magic Cap
5 Press down on the Tote bag and slide the label over
the current label of the stationery that you want to
rename, and then let go.
ana men let go.
W hen the label is positioned correctly over the stationery, a
light colored border appears around the stationery The new
label appears beneath the stationery
flowered
Looking at email messages that you are sending
By default, there is a rule that tells your DataR over 840 to send an email message as
soon as you put one in the Out box. If your DataR over 840 has a live phone
connection, it sends the email message. If it doesn't, a window appears informing
you that a phone line is not connected, and the email message stays in the Out box.
To prevent email messages from being sent before you're ready, you can disconnect
the phone line, switch off the rule that sends email messages right away, or leave
email messages on the Desk instead of in the Out box. While an email message is
still in the Out box or on the Desk, you can look at it and change it before sending
it.
See "Out box rules" on page 85.
Look in your Out box
1 On the Desk, tap the Out box.
The number on the Out box indicates how many email
messages you are sending. W hen you tap theO ut box, a list of
those email messages appears. In the list, the image next to the
addressee shows whether the email message is a postcard or
letter. T he subject of the email message also appears.
|Out: 3
There are 3
email
messages in
this Out box.
2 Select an email message in the list to
look at it.
The email message appears. You can make
changes to it by tapping any part of the email
message.
To
International Pen Pals
3 Penelope Taylor list for camp
H = | Nicholas Rose
soccer game
Using Magic Cap
Sending Email Messages 83
3 Tap one of the arrows at the top of the screen to look
forward or backward through the list of email
messages in your Out box.
4 From the Message scene, tap the pointing hand to
return to the list of email messages in the Out box.
5 Tap the mail button to send email messages that are
in the Out box.
<? 2 of 3 c>
t^ Out box
Any email messages that have been sent to you are transferred from your
communication service mailbox into your In box, and then outgoing email messages
are transferred from your ut box to your communication service mailbox.
Remove an email message from the Out box
1 Tap the Out box.
A list of the email messages in the ut box appears.
2 To throw the email message away, press down on the
image of the email message and slide it into the
Trash truck.
lOut: 3
3 To change the email message, tap the email message in the list to open it,
and then tap any part of the email message.
A window appears asking you to confirm that you want to change the email message.
To move the email message to the
Desk, press down on the image of the
email message and then slide it into
the Tote bag.
Besureto press down on theimageand not
the text to the right of the i mage.
5 Tap the Desk.
|^=| Justin Kinglsey
|v^"| International Pen Pals
golf on Saturday?
Press down here and
slide into the Tote bag
IBI
84 Sending Email Messages
Using Magic Cap
Press down on the Tote bag wt
message out onto the Desk.
le sliding the email
7 When you are ready to send the email message, tap
the send button in the message scene, or return to
the Desk and slide the email message into the Out
box.
FT1
send
Out box rules
Thefollowing isa list of rules available in the Out box. Refer to "Rules in Magic
C ap" for general instructions on switching a rule off or on, changing the text of a
rule, copying a rule, and discarding a rule.
See "Rules in Magic Cap" on page 54.
[vf" 1 . Send everything in the out box as soon as it
contains at least Mtem(s).
T his rule instructs your D ataR over 840 to send everything in the ut box as soon as it
contains at least a certain number of items. You can set this number between 1 and 16.
If you switch this rule off, no email messages will be sent until you explicitly connect
to the communication service by tapping the mail button from the Out box, In box,
or Phone line connected window. This rule is switched on by default.
[yf ' 2. Send everything in the out box as soon as it
contains an urgent message.
T his rule instructs your D ataR over 840 to send everything in the ut box as soon as it
contains an email message that you've stamped with an urgent stamp. This rule is
switched on by default.
Using Magic Cap
Sending Email Messages 85
I I 3. When a confidential message is sent, file it in the
File cabinet .
T his rule instructs your DataR over 840 to file an email message that you've stamped
with an urgent, confidential, or low-priority stamp into oneof thefollowing
containers: into the Personal, Work, or Other folder in the Sent mail drawer (located
in theFile cabinet); into a particular folder of the Filecabinet that you had previously
specified when you set up thesorting criteria for the folder; or into theTrash truck or
the Tote bag. T his rule is switched off by default.
□
4. When a message containing the text " magic " is
sent, file it in the Work folder .
Usethisrulewhen you wanttofilean email message whose subject contains a certain
key word. T he filing options are the same as for rule 3. T his rule is switched off by
default.
□
5. When any other message is sent, file it in the File
cabinet.
T his rule instructs your D ataRover 840 to fi le email messages that don't meet the
criteria of the two previous rules (if those rules are switched on) into the container
specified. Thefiling optionsarethesameasfortherules3 and 4. This rule is switched
off by default.
86 Sending Email Messages
Using Magic Cap
Chapter 4
Receiving Email Messages
W hen you receive information on your DataR over 840, it comes as an email
message. When you establish a phone connection and collect your email messages
from a communication service, they go intotheln box that sits above the Desk. You
can look at your email messages by tapping the In box, and then selecting an email
message in the list. After you read an email message, you can reply to the sender,
forward a copy to someone else, or simply throw it away. You can also file email
messages to the File cabinet, or onto a storage card. Email messages you receive
from people who use DataR over 840s include all of the typed text, styled text,
handwriting, drawings, scribbles, attachments, and stamps that the sender used to
create the email message.
Note: M agicCap encodes its multi-media email messagesin MIME, thedefacto industry
standard for message content. Email messages sent to other M agic Cap devices decode all of
this content so that the entire email message is received intact. Typically, email messages
received by way of other mail readers can decode the typed text, but strip out rich content
like stamps, handwriting, styled text, attachments, and drawings. However, some mail
readers may be able to decode some of the M agic Cap rich content.
This chapter discusses collecting and looking at email messages sent to you;
replying, forwarding, and discarding those email messages; and rules that govern
how your DataRover 840 handles incoming mail.
Using Magic Cap 87
Receiving and looking at email messages
W hen you send email messages, your D ataRover 840 also retrieves any email
messages that have been sent to you. You can connect to the communication service
to get your email messages at any time by holding down option and tapping the I n
box, or by tapping the mail button in the In box scene.
See "Different ways to send and receive email messages" on page 74.
Collect new email messages
Follow these step to collect your email messages from a communication service.
Some communication services allow you to collect your email messages at the same
time each day using rules.
See "Automatically collect email messages" on page 96.
1 Establish a live phone connection and then set your calling location.
See "Specify your dialing location" on page 72.
2 On the Desk, tap the In box.
The In box scene appears. m
Tap the mail button.
If you have signed up for more than one communication
service, the Collect from window opens, in which you can
select one or more communication services from which to
collect mail. Selected services are checkmarked. Your
D ataRover 840 dials a separate telephone number to access
each service.
88 Receiving Email Messages Using Magic Cap
©Collect from:
E
While connecting, collect mail from:
□ y-^ Acme ISP
ART
AT&T
connect
The Communicating window appears, in which you can monitor the mail collection
process. It displays a status message which indicates how many email messages arein
your service provider mailbox and how many email messages were downloaded to your
DataR over 840. Note that by default, email messages you have previously downloaded
to your DataR over 840 are left in your mailbox. So although you may have 20 email
messages in your mailbox, only new, unread email messages are downloaded. To delete
email messages in your mail box, see "Get a mail box report of email messages" on page
92.
Tap the cancel button in the Communicating window to cancel the download progress
and disconnects from the service provider. If you've requested connection to more than
one service provider, tapping the cancel button affects the current service provider only.
Tip: Collecting new email messages without sending those in the Out box
Your DataR over 840 normally sends email messages that are in theOut box when it collects
new email messages. H owever, you can follow the step below to override this feature.
Hold down option and tap the mail button.
Option-
tap mail.
Look at email messages in your In box
1 On the Desk, tap the In box.
A list of the email messages in the In box appears.
In: 3
Using Magic Cap
Receiving Email Messages 89
2 Select the email message you want to
look at by tapping it.
The email message appears.
From
About
kl = | Minh Tran
11:22 a.m.
kl = | Abby Taylor
11:14 a.m.
1 1 = 1 Penelope Taylor
11:11 a.m.
Tip: Extracting name cards from an email message
If you have turned off the rules that automatically collect name cards from email messages,
theextract name cards feature allows you to manually extract namecardsfrom an email
message. With the email message on the screen, tap theM agic lamp and then tap theextract
name cards button.
See "Extract name cards from an email message" on page 128.
3 Tap the arrow to see any part of the email message
that doesn't fit on the screen.
®
Tap the show button at the right side of the screen
to see the envelope if the email message came in
one, and then tap the show button again to see the
email message inside the envelope.
*l
eh
show
show
5 Tap an attachment to look
at it.
T hese options are available when
viewing enclosures: reply, forward,
discard, and file.
Tap to look at the
attachment.
to: Penelope Taylor
from: Phillip Taylor
about:
Note: If an email message includes an enclosure sent from a non-Magic Cap mail
program, and Magic Cap can't "decode" it (convert it to some viewable format), the
enclosure displays as a placeholder likethe one below.
90 Receiving Email Messages
Using Magic Cap
Tap this placeholder to open the U ndecoded part window.
Undecoded part
E
Part of this message could not be
decoded. The undecoded part is a plain
text.
To try decoding it again, tap 'decode'. To
try decoding it as text, tap 'decode as
text'. To discard it, tap 'discard'.
decode
ens
decode as text
If you have a package from a third-party developer that can decode MIME parts that aren't
decoded by Magic Cap, use the decode button to decode the object so it can be viewed on
your DataR over 840. Otherwise, forward the email message along with the enclosure to a
computer that can decode it. Tap the decode as text button to convert the enclosure into text
that you can view on your D ataRover 840. Tap the discard button to discard the undecoded
part from your D ataRover 840.
Note: If an email message you receive contains a part removed imagelikethe one below,
that indicates that some part of the email message was stripped out because it could not be
interpreted. The email message may have been corrupted. You may want to ask the sender
to resend the email message.
t
part removed
Tapping the image opens an announcement similar to the one below.
Your communicator could not display or
interpret a part of this message. The rest of
the message is intact.
Q
1 Tap one of the arrows at the top of the screen to look
forward or backward through the list of email
messages in your In box.
<? 2 of 3 c>
Using Magic Cap
Receiving Email Messages 91
Tip: Going to the first or last email message in the In box
Hold down option and tap one of the arrows to see the first or last item in the In box.
Note: Your DataRover 840 has a limited amount of space in which to store information.
You can free up space by throwing away things you don't need, like old email messages.
Once you have read an email message, throw it away to free up space in your DataRover
840.
See "Preventing low storage situations" on page 199.
Get a mailbox report of email messages
A mailbox report is a way of seeing what email messages are waiting to be collected
from your communication service mailbox. For each email message listed, your
options are to collect, delete; or you can just leave it in the provider mailbox.
1 Establish a phone connection and then set your dialing location.
See "Specify your dialing location" on page 72.
2 Tap the In box.
3 Tap the report button.
J3jj]
Q
report
Note: If you are signed up for more than one service provider, the window shown
below opens in which you can select which service's mailbox report you want to see.
Tap one of the services listed to go to that mailbox report. If you are signed up for one
service only, you will not see this window.
View mailbox report for :
E
IT
ART
Acme ISP
AT&T
92 Receiving Email Messages
Using Magic Cap
The M ailbox report scene appears. It lists the email messages currently in your service
provider mailbox. Email messages with a checkmark have been previously downloaded
to your D ataRover 840; email messages without a checkmark have not been
downloaded. By default, your D ataRover 840 leaves email messages in the service
provider mailbox after downloading them to your D ataRover 840.
© Report for hello
11/13 4:16p.m. C^ Inbox
From
About Size Collect Delete
| Noah Taylor
WS 12:30p.m. 0.5K Q Q
• = Geromel Smith
9SK Text File en... 12:19 p.m. 81K Q Q
| Geromel Smith
120+Kenclosed 12:05p.m. 134K Q Q
• = Steve B. Cisler
11:41 a.m. % Q Q
4 messages as of 12:31
p.m. I ^ update 1
To obtain an updated report, tap the update button.
Your D ataRover 840 connects to your service provider, and
then updates the mailbox report.
update
Note: Each time you collect email messages or take any action using a mailbox
report, the report is updated automatically.
5 To collect an email
message, tap the
Collect checkbox.
The image of the email message changes to show that it will be collected once you tap
the update button.
From
About
Size Collect Delete
: 2=@ Noah Taylor
10:48 a.m. 0.5K @T Q
From
About
Size Collect Delete
g] Noah Taylor
10:45a.m. 0.5K Q (g)
6 To delete an email
message, tap the
Delete checkbox.
The image of the email message changes to show that it will be deleted from the
mailbox once you tap the update button. Note that if theimageof an email message
does not have a checkmark, you haven't yet read the email message so you may want to
download it first before deleting it from your mailbox.
Using Magic Cap
Receiving Email Messages 93
To collect an email
message and then
delete it from the
From
About
Size Collect Delete
Noah Taylor
10:48 a.m. 0.5K @T (g)
mailbox in one step, tap both the Collect and Delete checkboxes.
The image of the email message changes to show that it will be collected and then
deleted from the mailbox once you tap the update button.
Tip: Collecting or deleting all email messages in the mailbox at once
ption-tap theCollect checkboxto select all of the email messages in the mail box report, and
then tap update to collect them. Similarly, option-tap the Delete checkbox to select all of the
email messages in the mailbox report, and then tap update to delete them from the mailbox.
Note: Your DataRover 840 collects as many email messages as is possible based on the
amount of storage available in your DataRover 840 and based on the rules settings.
Receiving a fax
In addition to receiving email messages, your DataRover 840 can receive faxes. You
must have your dialing location set and a phone line connected to your DataRover
840. When the DataRover 840 receives an incoming call it will take you through
the following steps:
1 Establish a phone connection.
When your DataRover 840 receives the incoming call, the Phone Status window opens.
© Phone status
m
Calling Penelope Taylor (work)
6225
off
loud
BJ1
log
1 jf-' 1
fhang up|
94 Receiving Email Messages
Using Magic Cap
2 Tap the receive fax button.
The Receiving fax window opens in which you can view the status of the incoming fax.
To cancel before the transmission is complete, tap the cancel button.
The received fax is placed in the In box once it has been transmitted.
3 In the Fax receive scene or in the Desk scene, tap
the In box.
The In box scene opens.
4 Select the fax that you want to look at by tapping its image in the list.
The fax stationery appears. It shows who sent the fax and how many pages it includes.
5 Tap one of the images of the pages to look at the fax.
If the sender included a cover page, it will be the first page.
6 To scroll up and down, use the arrows. To scroll horizontally, press down on
the screen and slide to move to another area of the screen.
7 To view the size of the received fax, tap the size button.
8 To throw away the received fax, tap the discard button.
Note: You can see the fax receive scene by tapping the services button in the Phone
scene. T he fax receive scene contains the receive fax now button and an image of your I n
box in which received faxes are placed once they are transmitted to your DataRover 840.
You can use your DataRover 840 to receive faxes from services that allow you to request
documents. Use your DataRover 840 to dial the service. When you are instructed to press
the receive button on your fax machine, use the receive fax now button on your DataRover
840 to receive the fax.
Note: Do not insert a storage card whilereceiving/sendingafax, asdoing so may cause the
receiving fax to be corrupted.
Using Magic Cap Receiving Email Messages 95
Automatically collect email messages
T here are two rules in the I n box that instruct your D ataRover 840 to automatically
connect to a service provider and collect your email messages. You can connect at
the same time every day or you can check at regular intervals during the day— every
hour between 9:00 a.m. and 4:00 p.m., for example. If you subscribe to more than
one communication service, you can make a copy of the rule for each one.
1 Tap the In box.
A list of the email messages that are in the In box appears.
2 Tap the Magic lamp.
The Commands window opens.
In: 3
3 Tap the rules icon.
T he list of I n box rules appears.
4 TO COlleCt email messages at the Q { Collect mail from AcmeISP and send any outgoing
Same time every day, tap the text messages every day around 3_anL
of the rule shown at the right.
The rule is displayed at the top of the window. You can change any underlined text.
© In box rules
Collect mail from Acme ISP and send any outgoing
messages every day around 3 a.m.
0:
OO
a.m.
Acme ISP
*
select mailbox
<? ^>
j
(make copy]
—
1 cancel
I
accept
96 Receiving Email Messages
Using Magic Cap
5 TO Collect email messages at |— ] 2 collect mail from AcmeJSP and send any outgoing
regular intervals during the day, messages every hour between 9 a.m. and 6 p.m.
tap the rule shown at the right.
@ In box rules
Collect mail from Acme ISP and send any outgoing
messages every hour between 9 a.m. and 6 p.m.
Acme ISP
^
select mailbox
[HI
Imake copy!
cancel
accept
6 If you subscribe to more than one communication service, tap one of the
arrows in the select mailbox chooser until you see the mailbox you want to
use.
7 To change the time, tap one of the boxes to select | — .
it. L2J :
T he box becomes highlighted to show that it is selected.
oo
If you are changing the rule that collects email
messages at regular intervals during the day, you
must first tap the when button, and then select the
interval and time span from the window that opens.
when
When \x\
*
every hour
+
3j |a.m. to | 6| p
m.
8 Tap one of the arrows until you see the time you
want to use.
OO
9 Tap the a.m./ p.m. box to change the setting.
Using Magic Cap
Receiving Email Messages 97
10 Tap the accept button to save the new settings for
the rule.
Alternatively, to make a new rule with the changes you have
just specified, tap the makecopy button.
accept
11 Touch the checkbox for the rule to switch it on.
A checkmark indicates that the rule is switched on.
a-
Reformat the text of an email message
Internet email messages contain carriage returns to format lines for 80-character
terminals. On DataR over 840s, these carriage returns are unnecessary and cause the
text to be displayed unevenly because the DataR over 840 can't usually
accommodate 80 characters per line. There are two ways to reformat the text of
Internet email messages. There is an In box rule that automatically reformats every
Internet email message that you receive, and there is a format text command in the
M agic lamp that allowsyou to reformat a particular email message manually. Follow
these steps to use the format text command.
See "In box rules" on page 101
1 With the Internet email message on your screen, tap
the Magic lamp.
The Commands window opens.
2 Tap the format text button.
A confirmation window appears.
3 Tap the yes button to format the text.
T he lines of text are reformatted. C arriage
returns used for lists and tables are not
reformatted.
format
text
Do you want to attempt to reformat this
message to improve readability?
Is _■
yes
Reply to an email message
Follow these steps to reply to an email message that you've received.
]j
98 Receiving Email Messages
Using Magic Cap
1 With the email message on your screen, tap the
reply button at the right side of the screen.
A blank piece of stationery appears. It ispreaddressed and
includes a reply stamp.
s
reply
2 Write or type your reply.
3 Tap the reply stamp to return to the original email
message, if it's still stored on your DataRover 840.
4 Tap the send button at the right side of the screen to
send your reply.
A€£fcj
El
send
Tip: Replying to everyone
When you tap the reply button, your reply is sent to the originator of the email message. To
send your reply to everyone on the to list and send a carbon copy to everyone on the cc list,
hold down option and tap the reply button.
Forward an email message
Follow these steps to forward a copy of an email message to someone else.
1 With the email message on your screen, tap the
forward button.
The Address to window opens.
Select the name of the person to whom you | Rengstro, Aiissa K miv[
want to forward this email message and EBHSBEBBCf^T
then tap the accept button. I Taylor - Jason Wl
accept
See "Addressing an email message to more than one person" on page 63.
A page of the default stationery appears on which you can write or type an email
message. The forwarded email message appears as a small image in the lower right
corner.
3 Write or type a message which will be sent with the attachment.
Using Magic Cap
Receiving Email Messages 99
send
4 Tap the send button when you're ready to send your
email message.
Discard an email message
Follow these steps to discard one or all email messages from your In box once you
have collected them. Refer to "G et a mailbox report of email messages" on page 92
if you want to delete email messages in your service provider mailbox.
Note: The Magic Cap software has rules you can configure to automatically discard email
messages from your mailbox based on certain criteria. For example, you can set up a rule
that discards all email messages from a particular sender. Check with your service provider
to see if they support these rules.
1 With the email message on your screen, tap the
discard button.
A window opens asking you to confirm that you want to
throw away the email message.
XI
2 Tap the throw away button.
The email message drops into theTrash truck. Until you empty
the Trash truck, or until it has reached its capacity, you can
retrieve items from it.
(throw away I
See " Rescue something out of the Trash truck" on page 22.
Tip: Discard all email messages in the In box
To discard all email messages in the In box, tap the clear button
and then tap the yes button to confirm.
IXI
100 Receiving Email Messages
Using Magic Cap
In box rules
Thefollowing isa list of rules available in the In box. Refer to "Rules in Magic Cap"
for general instructions on switching a rule off or on, changing the text of a rule,
copying a rule, or discarding a rule.
See "Rules in Magic Cap" on page 54.
T hese rules differ from the rules available in the I nternet C enter. T hese rules
control how often your DataR over 840 checks your mailbox and what happens to
your email messages once they are downloaded into your DataR over 840. The rules
in the I nternet Center provide you controls over the email messages while they are
still in your service provider mailbox. For example, you can control whether email
messages are deleted from your mailbox once you've downloaded them, the
maximum size of an email message you choose to download, and whether you
collect email messages from a particular sender.
See also "Internet Center rules" on page 174.
Using Magic Cap Receiving Email Messages 101
I 1 1 . Collect mail from Acme ISP and send any outgoing
messages every day around 3 a.m.
T his rule instructs your D ataRover 840 to automatically send outgoing mail and
collect new mail from the communication service specified at the time you've
indicated each day Your D ataRover 840 must have a live phone connection at the
time specified. If you also want to collect your mail from another communication
service, make a copy of this rule and select a different communication service. This
rule is switched off by default.
Note: U sing this rule may conflict with the "ask when connect" feature. T he "ask when
connect" feature is available in the I nternet C enter when editing either a PO P mailbox or a
dialup access number. When the "ask when connect" feature is switched on, M agic Cap
prompts for your login information in order to establish a connection and/or collect mail.
f course, this requires that you are there to answer the prompt when your D ataRover 840
is connecting to an ISP. If you have one of the auto-collection rules set to collect at say,
4:00 a.m., chances are you won't be there to type in your password and therefore the
connection won't happen.
See "Prompt for mailbox password" on page 169.
See "Prompt for dialup password" on page 170.
| | 2. Collect mail from Acme ISP and send any outgoing
messages every hour between 9 a.m. and 6 p.m.
T his rule instructs your D ataRover 840 to automatically send outgoing mail and
collect new mail from the communication service specified at regular intervals during
the day Your D ataRover 840 must have a live phone connection at the times specified.
If you want to collect your mail from more than one communication service, you can
make copies of this rule and indicate a different service for each copy T his rule is
switched off by default. (See previous note.)
102 Receiving Email Messages Using Magic Cap
@* 3. When a message arrives by way of the Internet,
format it to improve its readability.
When you receive an Internet email message, your DataRover 840 adjusts the
auto-wrapping to reformat the email message so that it is more readable. T his rule is
switched on by default.
See "Reformat the text of an email message" on page 98.
□
4. When a message from Noah Taylor arrives, play
the Shlurp sound.
This rule causes your DataRover 840 to play the sound indicated whenever an email
message from the specified sender arrives. T his rule is switched off by default.
[vf 5- When any message arrives, play the Magic sound.
This rule causes your DataRover 840 to play the sound indicated whenever any email
message arrives. T his rule is switched on by default.
|~~1 6. When a confidential message arrives, file it in the
Personal folder .
Usethisruleto filean email message that isstamped with an urgent, confidential, or
low-priority stamp into oneof thefollowing containers: into the Personal, Work, or
ther folder in the Received mail drawer of the File cabinet; into a particular folder
of the File cabinet that you had previously specified when you set up the sorting
criteria for thefolder; or into theTrash truck or theTote bag. T his rule is switched off
by default.
□
7. When a message from John Harris arrives, file it in
the Work folder.
Usethisruleto file email messages from the sender indicated into the container you
specify. T he filing options are the same as for the other rules. T his rule is switched off
by default.
Using Magic Cap
Receiving Email Messages 103
I I 6. When a message with the Smiley stamp arrives,
file it in the Trash .
Usethis ruleto filean email message with a particular stamp into the container you
specify. T he filing options are the same as for the other rules. T his rule is switched off
by default.
| | 9. When a message marked urgent arrives, post an
announcement saying " An urgent message
arrived! ".
T his rule instructs your D ataRover 840 to post the announcement you specify
whenever an email message with an urgent, confidential, or low-priority stamp arrives.
T his rule is switched off by default.
| | 1 0. When a message containing the text " necktie "
arrives, file it in the Work folder .
Use thisruleto filean email message whose subject contains a certain key word. The
filing options are the same as for the other rules. This rule is switched off by default.
104 Receiving Email Messages
Using Magic Cap
Chapter 5
Browsing the Web
Overview of the web browser
T he D ataRover 840 web browser works much like web browsers for desktop
computers but has special features designed to make is work better with the smaller
screen of your D ataRover 840. To access the web browser, tap the web access poier
in the Desk scene.
©Desk Wednesday, September 27, 2000 12:2Sp.m. ^Hallway
IB
C^D *t^ Cl
Using Magic Cap
105
Note: To use the DataR over 840 web browser, you must be signed up with an ISP and
you must have configured your DataRover 840 with the dialup information necessary to
connect. Turn to "Select an Internet service provider" on page 27 of DataRover 840 Getting
Started Guide for configuration instructions.
Tap an image proxy to
download the image.
Tap a link to download the
web page it references.
© Web Browser
<* 5 of 5
_®_
113* Desk
®
for Partners only
The section provides direct access to info and resources for
download.
• Communications and Peripheral Drivers area contains
software drivers for communications and other peripherals.
• Documentation area contains new and updated
documentation including tech notes, manuals, etc.
®
£ ^ £}
S3
goto
history
El
j discard
T he five buttons on the right side of your screen i n the web browser scene help take
you where you want to go. H ere's what they do:
The go to button opens the Go to location window in which
you can specify a U RL to download.
Tapping option-go to opens the Request queue window which
lists items that are waiting to be retrieved once you connect.
The marks button displays URLs that are saved as bookmarks.
history
T he history button displays a list of the last 20 downloaded
web pages. This default can be changed to accommodate up
to 50 pages.
Tapping option-history displays an index of downloaded web
pages.
106 Browsing the Web
Using Magic Cap
■ 1- ■• ' 1- 1 1 1
El
discard
The discard button throws away the displayed web page.
Tapping option- discard throws away the displayed web page
without confirmation.
■ ,. ■
reload
The reload button refreshes the displayed web page.
Tapping option-reload loads all images not previously dis-
played on the page.
®
Tap the globe at the top of the screen to open the C ommuni-
cating window. From this window you can check connection
status and download progress. While connected, the discon-
nect button appears. Tap it to disconnect from the ISP.
Option-tap the globe to return to the web browser scene.
■ i i i i
O 2 of
3 C>
Use the arrows at the top of the screen to view downloaded
pages.
Note: Once a connection is established, you can use the existing connection to send and
collect email messages, and to update a mailbox summary from the ISP to which you are
connected.
Using the web browser
Connecting to an ISP
If you are connected to a phone line, requesting a web page automatically dials to
connect to your ISP if you aren't already connected. Once you are connected to
your ISP, subsequent requests for web pages (accomplished by tapping the go to
button and typing a U RL, or by tapping a link to another web page) begin right
away.
If you are not connected to your I SP when you attempt to download a web page,
your options are to queue the request or to connect and download right away.
See also "Requesting web pages offline" on page 109.
Using Magic Cap
Browsing the Web 107
Tip: Selecting an ISP with which to connect
If you're signed up with more than oneISP, you'll need to choose the ISP with which to
connect. T he default is the I SP at the top of the list in the
1 In the web browser scene, tap the M agic lamp.
2 Use the Internet provider chooser to select an ISP.
provider
Disconnect from an ISP
While you are
connected to an ISP,
a spinning globe
appears at the top
of the screen. Tap
the globe icon to
open the
Communicating
window.
© Web Browser
<* 5 of 5
n — i
© Communicating
Connected to Acme ISP
download by DataRover Solutions Providers.
|I^ Desk
s>
E
disconnect
goto
marks
history
2 Tap the disconnect button to disconnect from the ISP.
Download a web page
Follow these steps.
1 In the Desk scene, tap the web access poster.
T he web browser scene opens.
web!
access!
2 Plug in a phone line to your DataRover 840 and select a dialing location.
108 Browsing the Web
Using Magic Cap
3 To download a web page by typing its URL, tap the
go to button.
The Go to location window opens in which you enter the
U RL that you want to download.
si
goto
"
©Go to location:
s
http : / Zwww.acme.com /partnersonly /support .html
go
Note: The Keyboard automatically opens to the a@b mode, which includes most of
the characters you'll need to type URLs and e-mail addresses. Hold down the caps key
to type an underscore (_), a colon (:), or a tilde (~).
4 Type the URL, and then tap the go button.
The queue button appears only when you haven't already connected to an ISP.
See "Connecting to an ISP" on page 107.
The Communicating window opens, showing retrieval progress.
5 To stop receiving a page, tap the cancel button in the Communicating
window.
Note: By default, only the 5 most recently downloaded pages are saved.
Requesting web pages offline
You can request as many URLs as you want without connecting to an ISP, memory
permitting. T he web browser stores these requests until you're ready to connect to
your ISP. Web pages are retrieved in the order requested.
1 Ensure that you are disconnected from the ISP.
You know that you're connected if you see the spinning globe image at the top of the
screen. To disconnect, tap the globe button to open the Communicating window, and
then tap disconnect button.
Using Magic Cap
Browsing the Web 109
2 In the web browser scene, tap the go to button.
The Go to location window opens showing the last URL
requested.
©Gotolocation: [x]
http : / Zwww.datarover.com /partnersonly /support .html
I queue
go
goto
3 For each web page you wish to retrieve, type the URL
and tap the queue button.
^
queue
This places the request in thequeuefor downloading the next time you explicitly
connect to your ISP.
Note that tapping a link that is on another web page, tapping a bookmark to a web
page, and tapping a web page listed in the history index will queue the requests when
the rule, Queue requests when a link item istapped instead of automatically connecting, is
switched on. It is switched on by default.
Tip: Reviewing a list of your pending requests
Tap option-go to to look at the list of pending requests. Once you establish a connection to
your ISP, these requested URLswill be downloaded to your DataR over 840. To removea
URL from the list, simply slide it into theTrash truck.
Viewing downloaded web pages
nee you've downloaded a web page, you can look at it while you're connected and
downloading other pages, or you can look at it while disconnected from your ISP.
The principal difference is that tapping on a link to another web page while offline
(not connected) will queue your request rather than download the page.
110 Browsing the Web
Using Magic Cap
Tap the left-right arrows at the top of your screen to
view each downloaded page. -^ — l^H — ^
T hese arrows appear if you have more than one page downloaded.
Note: By default, these arrowsdo not behave like the "back" and "forward" arrowsdo
on a desktop browser. As you download pages using the web browser, each new page is
added to the end of the "stack" of pages. The arrows represent the order in which the
pages were downloaded. If you tap on a link to go to another page and then tap the
back arrow, the web browser will display the previous downloaded page in the stack,
which may not necessarily be the page containing the link you touched. The figure
below illustrates this point.
Here is the order in which
these web pages were
downloaded.
^.
c
Tapping the back arrow
while viewing page 4 displays
page 3, not page 1, the page
from which you initiated the
There is a rule in the web browser that you can use which causes pages to be positioned
in the stack so that the "back" and "forward" arrowsdo act as they would in a desktop
browser. With this rule switched on, tapping the back arrow while viewing page 4
displays pagel, the page from which you initiated the link. Refer to "Web browser
rules" on page 117 for information about this rule.
®
2 To scroll a page, tap the down arrow or up arrow, or
press down and slowly slide the page.
Graphics can be moved across the screen horizontally using the same tap-and-slide
method.
Using Magic Cap
Browsing the Web 111
3 To download a link to another web page, tap it.
Links are represented asunderlined text, images, or image proxies. If an object on aweb
page is a link, option-tapping it will display the URL in a window entitled, Link
information window.
See "Viewing information about a link" on page 113.
If you are connected to an ISP and you tap a link while your pages are downloading,
thelinked page will be added to the end of your request list if the rule "If more than
one web page is requested, queue additional requests for subsequent retrieval" is
switched on. If this rule is off, tapping a new link will clear all pending requests and
begin downloading the linked page.
Note: If a downloaded page shows an image proxy, the rule about downloading images
may be turned off. You can view images in any of three ways:
• Turn on the rule "Retrieve images from web pages automatically" to receive all
images automatically during future downloads.
@* 2. Retrieve images from Web pages automatically
View a single image by tapping its proxy.
rj
Banner
Load all images on the page by holding down the option key and tapping reload.
Option +
reload I
To download an image, tap its image proxy.
An image proxy includes a label if one is available. Your
DataRover 840 connects to your service provider if there is not a
connection already established, and then downloads the image.
With large images, slide left or right to scroll the image horizontally, or scroll up or
down to scroll the image vertically.
If aweb page requires a userid and/or password for access, M agicCap opens a window
in which you can enter the authorization information. Until the DataRover 840 is
powered off, valid authorization information issaved so that you don't have to enter the
authorization information more than once.
112 Browsing the Web
Using Magic Cap
Note: If the image type is one that can't be downloaded, you'll see the following
window. Currently, M agic C ap supports G I F and J PEG images.
The item at this location cannot be retrieved S
because the web browser does not support
'image /tiff objects.
Location :
http : / /www . bekkoame .or.jp/ ~magicqa /ima
ges/tama.tif
ollowing the above announcement, the image proxy is replaced by the
"undecipherable image" icon.
m
5 To refresh a web page, tap the reload button.
T he most current version of the web page is downloaded.
reload
6 Option-tap the web page to view a window that shows the page's title and
URL
7 To delete a page, tap the discard button.
discard
Note: In general, Magic Cap supports HTM L 3.2 with these exceptions: tables, Java
Applets, and Java scripts.
Viewing information about a link
Links to other web pages are represented as underlined text, images, or image
proxies. Follow these steps to view information about a link in the Link information
window.
Using Magic Cap
Browsing the Web 113
1 To view information about a link, option-tap the link.
The link might be represented as an image proxy, underlined text, or a downloaded
image. Once you option-tap the link, the Link information window opens.
Link information
name : Northern California Chapter of the American Bamboo
location : http : / /www .halcyon .com /abs /NoCalChapter I nf o .html
add mark
go
Link information
E
name : New users click here
location : http : / /www .mapblast .com /mblast /ne wusers .mb
add mark
get image
go
The get image
button appears in the
Link information
window if the link is an
image proxy.
Note: If the image proxy represents an image map, the window shown below opens
in place of the Link information window. An image map is an image that when
downloaded, provides links to multiple web pages. Tap the get image button to
download the image map.
Link information
E
This image is linked to several locations. To
select the location to go to, you must first
download the image.
get image
2 To add a bookmark for this link, tap the add mark
button In the Link information window.
3 To download this image, tap the get image button In
the Link information window.
T his is the same as tappi ng on the image proxy.
add mark
get image
4 To go to the web page that this link represents, tap
the go button In the Link information window.
go
114 Browsing the Web
Using Magic Cap
Creating and using bookmarks
Follow these steps to create a bookmark to a web page.
1 To create a bookmark for a page while its on your
screen, tap the marks button.
The Bookmarks window opens.
marks
2 To add a bookmark for the page, tap the add this
page button.
To add a bookmark without opening the Bookmarks window,
option-tap the marks button.
add this page
© Bookmarks
Welcome to MapBlast !
Bamboo Garden at Foothill College
3 To go to a bookmarked page,
select the book icon for the
page in the Bookmarks window.
If the page is currently cached in
memory, the page appears on the
screen. Otherwise, the page is
downloaded.
4 To remove a bookmark from the list, slide it into the Trash truck.
Looking at a history of downloaded web pages
The history feature opens a window that lists all of the web pages you've
downloaded. It's a handy way to revisit a page when you can't remember itsU RL
Pages are listed by title and date.
Using Magic Cap
Browsing the Web 115
1 In the web browser scene, tap the history button.
T he H istory window opens listing the last 20 web pages
you've downloaded.
history
@ History
a
Page
Last visited
Bamboo Garden at Foothill College
12:06 p.m.
Welcome to MapBlast !
12:01 p.m.
Note: There is a rule that controls how many entries the History window can
contain. Twenty isthe default, but you can store from 6 to 50 entries.
2 Select a web page in the History window to go to it.
If the page is currently cached in memory, the page appears on the screen. Otherwise,
the page is downloaded if there is a live phone connection, orisqueued until you do
connect.
3 Tap the clear history button in the History window to delete all entries from
the list.
116 Browsing the Web
Using Magic Cap
4 To see an index of those web pages currently stored on your DataRover
840, option-tap the history button.
The Web page index window opens.
@ Web page index
E
1 | ®J Welcome to MapBlast!
2 | ®J Bamboo Garden at Foothill College
Tap a web page in the Web page index to go to that page.
Web browser rules
Just like in other areas of Magic Cap, the web browser has rules that you can
customize to control its features. Download web pages with or without graphics,
keep downloaded pages or their bookmarks in memory, even enter U RLs offline to
save until you have a live phone connection. You'll activate many of these features
using the web browser rules.
Thefollowing isa list of rules available in the web browser. Refer to "Rules in Magic
C ap" for general instructions on switching a rule off or on, changing the text of a
rule, copying a rule, and discarding a rule.
See "Rules in Magic Cap" on page 54.
Using Magic Cap
Browsing the Web 117
|~H 1 . When retrieving a web page, interpret its contents
as Universal (UTF-8) characters instead of
Western (Latin- 1 )
This rule instructs your DataR over 840 to decode the contents of documents using the
selected standard. English language documents use Western (Latin-1) if theruleis
switched off; Japanese documents downloaded using an English language version of
the web browser use U niversal (U TF-8) This rule is switched off by default.
|~n 2. Retrieve images from web pages automatically
T his rule controls whether or not images are automatically downloaded. W hen this
rule is switched on, J PEG graphics are downloaded without prompting. If this rule is
off, individual images can be downloaded by tapping the image's proxy icon, like the
one shown below.
|~H 3. Retrieve animations as still images to save memory
Thisruleallowsyou to control whether to download animated gifs as animations or as
still images. Animated gifs are usually a series of gifs. When you switch this ruleon, so
that animations are downloaded as still images, the first gif in the animation series is
downloaded. T his rule is switched off by default.
[vf ' 4. Full display of tables using the most accurate
parsing available
W hen this rule is switched on, tables are not reformatted for the D ataRover 840's
specific screen size; instead, tables are displayed as they would beon a desktop browser.
Switch this rule off to reformat tables for better readability on the D ataRover 840.
T his rule is switched on by default.
118 Browsing the Web
Using Magic Cap
□
5. Automatically disconnect after 2 minute(s) of no
activity
T his rule shuts down the phone connection after the specified amount of time has
elapsed. T his rule is switched off by default.
[~n 6- Queue requests when a link item is tapped instead
of automatically connecting.
When the DataR over 840 is not connected to a communication service, tapping on a
linkfromawebpagewill initiatea connection to thecommunication service. Use this
rule to control whether tapping on a link item initiates a connection or whether it
queues the request. This rule is switched off by default.
@* 7. If more than one item is requested, queue
additional requests for subsequent retrieval.
When this rule is switched on, tapping a link will clear all pending requests and
download that page. Turn this rule off to cause the linked page to be added to the end
of the request list. T his rule is switched on by default.
[vf " 6. Keep only the last ^visited web page(s) in the web
browser.
U sethis rule to control the total number of web pages cached in your DataR over 840.
Downloading more than the specified number of pages results in overwriting of older
cached pages. This rule is switched on by default.
@* 9. Warn me before retrieving an item larger than
20K.
This rule causes your DataR over 840 to check a web page's size prior to downloading it
and to open a confirmation window if the web page is greater than the specified size.
T his rule is switched on by default.
Using Magic Cap
Browsing the Web 119
@*1 0. Remember up to 20 pages in the history list. The
history list can contain at most 50 pages.
This rule allows you to set how many web pages your DataR over 840 remembers.
T hese pages are listed in the H istory window when you tap the history button. T he
setting range for this rule is 8 to 50. If this rule is switched off, the limit is 50. This
rule is switched on by default.
| | 11. When retrieving a web page, do not interpret its
HTML tags. Show the page as HTML source text
instead.
This rule enables you to view the HTM L source text for a web page, as the example
below illustrates.
© Web Browser
<p 2 of 2
_®_
|I^ Desk
dDOCTYPE HTML PUBLIC '
;HTML>
■//W3C//DTD HTML 4.0 Transitional //EN";
:HEAD>
<TITLE>Bamboo Garden at Foothill College </TITLE>
<META name = "resource" content = "document";-
<META name = "description" content = "Welcome to the Bamboo
Garden at Foothill College ! A virtual tour we hope will be both
informative and enjoyable for bamboo enthusiasts at all levels. Th
Bamboo Garden is sponsored in part by the Japanese Cultural
Center at Foothill College and contains over 50 varieties of bambo<
from around the world. Many are being tested for their
adaptability and suitability to the San Francisco Bay Area
climate. ">
<META name = "keywords" content = "bamboo garden, bamboo
bambo, bambu, garden, bamboo species, black bamboo, f*
blwllosfachys nigra, madake, vivax, phvllosfcchvs vivax, textir- J
A «£d a
SI
goto
marks
history
m
I discard
reload
120 Browsing the Web
Using Magic Cap
1 I 1 2. Always insert new web page after the current
page. This more closely mimics other web
browsers.
T his rule causes the web browser to more closely mimic desktop browser behavior
with respect to the "back" and "forward" arrows at the top of the screen. By default,
these arrows navigate through thedownloaded pagesin theorder that pages are placed
in the stack— each new page is added to the end of the stack. T herefore, if you tap a
link and then tap the "back" arrow, web browser displays the page preceeding the
current page, which may not be the page from which you initiated the link. A desktop
browser, on the other hand, displays the previous page when you click on the "back"
button. Switch this rule on to more closely mimic the navigation of a desktop browser.
| | 13. Report Magic JavaScript errors
Version 4.0 of the web browser supports JavaScript when used with the optional
"M agic JavaScript" package, availableon thelcrasweb site. Usethisruleto control
whether errors are displayed when JavaScript processing errors are encountered. T his
rule is switched off by default.
| | 1 4. Ignore JavaScript in downloading HTML
When you are using version 4.0 of the web browser with the optional "M agic
JavaScript" package (available on thelcrasweb site), thisruleallowsyou to control
whether to process JavaScript. T his rule is switched off by default.
Using Magic Cap
Browsing the Web 121
122 Browsing the Web Using Magic Cap
Chapter 6
Name Cards
T he Name card file is where your DataR over 840 keeps the names, addresses, and
telephone numbers of all the people, companies, groups, and services that you
contact. Your DataR over 840 uses the information on name cards to address email
messages and faxes, and to telephone people. Tap the N ame card file on your D esk
to look at your name cards, to add new name cards and to change any of the
information that's already there.
Your Name card file is automatically updated with the senders' current email
address each time you receive an email message from them. H ere's how it works.
Every time you receive an email message, the sender's name card comes with it. The
name card is automatically added to your N ame card file if you don't already have it,
or the name card in your Name card file is updated if the information has changed.
When you receive a name card with an email message, M agic Cap tries to decide
whether it is a new name card or new information that can be added to an existing
name card. You are always prompted in the ambiguous case about keeping the two
name cards separately or merging them together. If you choose to, you can turn this
feature off.
T his chapter describes how to use the N ame card file to keep track of your contacts,
how to enter new name cards, and how to change information that's already there.
Using Magic Cap 123
Using the Name card file
Your N amecard file is arranged alphabetically. There are index cards for each letter
pair so that you can easily find the name card you're looking for.
Look at name cards
A name card lists the name and can list any of the following information: home,
work, or other addresses; phone numbers such as home, work, fax, pager, car,
cellular; web site URLs; email addresses; notes; and stamps that indicate the name
card is part of a group.
1 On the Desk, tap the Name card file.
T he N ame cards scene appears.
2 Tap a tab to see the index card for the letter pair
shown.
3 Touch a name on the index card to look at that name
card.
4 Tap one of the arrows to look forward or backward
through the name cards and index cards in your
Name card file.
Taylor, Jason
Taylor, Penelope
Taylor, Phillip
<? IS of 23 t>
b
Tip: Using a name card to contact someone
H ere are some nifty tricks you can use to contact someone using the name card.
Tap an email address on a name card and Magic Cap
offers to open a new email message addressed to that email
address.
®
■ Internet e-mail ■
p_taylor
@acme.com
Tap a web site URL on a name card and Magic Cap +++ website +++
offers to go to that site if you have a live phone connection. wwwnoah's.com
124 Name Cards
Using Magic Cap
Tap a phone number on a name card and Magic Cap
dials that number. (r^l^i 5)555-6729
Adding a name card
Your DataR over 840 uses the name cards from your Name card file to address email
messages and to dial telephone numbers. So you'll want to create name cards for the
peopleand companies with whom you want to communicate. T he N amecard file is
also a handy place to keep all types of contact information about people, much like
a business or personal telephone directory.
If you've already received an email message from someone, a name card with their
email address will already be in the Name card file, so you won't have to create a
name card. If you want to send an email message or use your D ataR over 840 to call
someone, you'll first need to create a name card that includes the contact
information. Creating name cards with theM agicCap software is very easy and was
designed so that it involves as little typing as possible. You'll use stamps to select the
type of information to add to the name card and then type the address, telephone
number, or other information.
yWj Tip: Switching off automatic name card collection
By default, M agicCap extracts the sender's name and email address from email messages
you receive and either creates a new name card in the Name card file, or updates an existing
name card with the latest information. If you don't want M agic Cap to automatically update
the Name card file with the name cards, you can switch off the feature.
See "Name card file rules" on page 134.
Create a new name card
Follow these steps to create a new name card.
Using Magic Cap Name Cards 125
1 On the Desk, tap the Name card file.
T he N ame cards scene appears.
2 Tap the new button near the top right corner of the
screen.
The name card appears with the Name window open and the
typing point in the field labelled first.
c±d
To create a name card for a person,
type the first name (followed by a space
and the middle name, if you wish), tap
return on the Keyboard, and then type
the last name.
You can also tap the last button to move to
the last name field.
Name [x]
( firsT^
Noah Elijah
C las O
Taylor
1 — 1 this is a
' — 1 company
1 done 1
To create a name card for a company,
tap the checkbox labelled this is a
company, and then type the company
name.
Company name [x]
Fill in the company name :
Noah Elijah Taylor Law Offices
r^ this is a
^ company
done |
5 Touch the done button.
| done |
T he card now shows empty spaces for addresses, an I nternet
email address, and telephone numbers. Tap one of these stamps
to enter the information for it.
See "Adding postal addresses, email addresses, and phone numbers" on page 128.
126 Name Cards
Using Magic Cap
Create a group name card
You can group together any set of names you have in your N amecard file by
creating a group name card. Once you have created a group, you can send email
messages to everyone in the group by addressing the email message to the group's
name. Once you have created the group's name card, you can add and remove
members or look at a name card for any of the members listed.
1 In the Name card file, tap the Magic lamp.
The Commands window opens.
@j^_£*
2 Tap the new group button.
A group name card appears with the Group name window
open.
w.
new group
3 Type the group's name and then tap the
done button.
© Group name
E
Fill in the group name :
softball team!
done
4 To add someone to the group, tap the add button.
T he C hoose a name wi ndow opens.
$
5 Select a name in the list and then tap the
accept button.
To see more of the list, tap a lettered tab or
one of the scroll arrows.
6 To remove someone from a group, select the name
that you want to remove and then tap the remove
button.
(5
remove
Note: The group card is updated when the name card of someone belonging to that
group is removed.
7 To look at a group member's name card, select the
name and then tap the look up button.
loot up
Using Magic Cap
Name Cards 127
Extract name cards from an email message
If you have turned off the rules that cause Magic Cap to automatically update your
Name card file with the latest contact information it reads from email messages, use
the following steps when you want to selectively extract name cards from email
messages you receive and add them to the N ame card file.
1 With the email message on your screen, tap the
Magic lamp.
The Commands window opens.
2 Tap the extract name cards button.
The Extract name cards window opens.
extract
name cards
3 To keep only the sender's name
card, tap the keep button.
To keep the name cards of the
sender and all other recipients
of this email message, select
sender and recipients and then tap
the keep button.
Extract name cards [x]
«mt:| |f7|
+
1 keep |
Rory Y Ono
Extract name cards [x] |
wha t: g qi □
sender and recipients
SI
keep
Adding postal addresses, email addresses, and phone
numbers
Use stamps in the Stamper to add information to name cards. Add email stamps to
a name card of someone to whom you want to send email messages. Add phone
stamps if you will use your DataR over 840 to dial a number, or to have phone
numbers handy. If you add a web site stamp to a name card, you can tap it to
download that web page directly from the name card instead of going to the web
browser scene. Use the other stamps to add whatever information is relevant and
useful.
128 Name Cards
Using Magic Cap
Add information to a name card
Follow these steps to add addresses, phone numbers, and other information to
name cards.
1 With a name card on your screen, tap the Stamper.
The Stamps window opens, revealing the stamps available in
the drawer labelled Main.
Tap to add the URL
for a company or
individual's web
site.
© Stamps
^
home address home phone home fax
work address work phone work fax
web site Internet e-mail note
a
**
MAIN i - ^
o
PHONES O
1 °
ADDRESSES o
1 *
E-MAIL Q |
1 °
GROUPS Q |
+
labels |^
Tap a drawer to see
the stamps inside it.
Tap one of the stamps
to use it on a name
card.
Allows you to add a custom
label containing arbitrary
text- a birthday, for example.
TheMain drawer contains the more commonly used stamps for name cards. If you
don't find what you need here, select one of the other drawers to see the stamps
available in it.
2 Tap one of the stamps to add it to the name card, or tap a different drawer
and then select one of the stamps available there.
The stamp you select hops onto the name card, and a window opens in which you type
the information. Depending on the type of stamp, you may see a series of windows into
which you will type information to define the stamp.
Using Magic Cap
Name Cards 129
Type the information requested.
The information you are asked to provide depends on the type of stamp. For a phone
number, you'll select the country and provide the area code and number. For an US or
Canadian postal address, you'll select the country and provide the street address, city,
state, and zip code. For countries other than theUSand Canada, you'll see the window
that follows. As you type, the text will automatically shrink to accommodate long
addresses.
Fill in the complete address :
Beachfront Properties
Shack #3
Los Verdes
U56 892
ci'o Estephan Marine la Gonzale? Cristobal Espinoza III
<
previous
done
For a web site, you'll enter the URL.
+++ website +++
http : / /www.bamboogarden.o
rg/
If you are adding information to an email stamp, you'll need the email address of the
person or company. N otethat if you've already received electronic mail from this
person, the name card may already be in your Name card file and will already have the
email address on it.
+++ Internet e-mail +++
® p_taylor
I @acme.com
Note: When adding information for an email address or a web site, the Keyboard
automatically opens to the a@b modewhich includes most of the characters you'll need
totypeURLsand email addresses. Hold down the caps key to type an underscore (_), a
colon (:), oratilde(-).
4 Tap the next button if it appears.
fnexTy
5 Tap the done button.
done
130 Name Cards
Using Magic Cap
Tip: Adding more lines for a longer address
Use the more lines checkbox to add morelines for alonger street address. Tap morelinesy and
the text field expands to give you more space.
Street address
m
™ lines
\
previous
next
>
Change information on a name card
Follow these steps to change the information on a namecard and to remove
information from a namecard.
1 With a name card on your screen, tap the change
button.
The change button becomes highlighted to indicate that the
change mode is turned on, and borders appear around the
items you can change.
ca
change
2 Tap the item you want to change.
, work phone
Tf}$ (408)555-6600
X552
3 Follow the instructions that appear on the screen to change the
information for the selected item.
4 To remove an item from a name card, slide it into the Trash truck, and then
let go.
5 Tap the change button again to turn off the change
mode.
Using Magic Cap
Name Cards 131
Discard a name card
D iscard name cards you don't need to free up space on your D ataRover 840.
Optionally, you can file old name cards to a storage card.
See "Preventing low storage situations" on page 199.
1 With a name card on your screen, tap the discard
button.
A window appears asking you to confirm that you want to
discard the name card.
CED
discard
2 Tap the throw away button.
The name card hops i nto the Trash truck.
[throw away |
Sending a name card
This section describes different ways in which you can send a name card from your
Name card file to another D ataRover 840. You can send the name card enclosed in
an email message, or you can fax or beam it.
Send a name card enclosed in an email message
1 With the name card that you want to send on your
screen, tap the Magic lamp.
The Commands window opens.
2 Tap the mail button.
The M ail window opens with a small image of the name card.
to:
mail
Note: You can send all of your name cards by filing the name cards to a package and
then emailing the package.
See "Send a package to someone else" on page 194.
3 Tap the send button.
The Address to window opens.
132 Name Cards
Using Magic Cap
4 Select a name in the list to address the
email message and then tap the accept
button.
A blank email message appears with the attached name card in the lower right corner.
5 Write or type an email message to go with the attachment.
6 Tap the send button to send the email message with
the attached name card.
send
Fax a name card
You can fax a copy of a name card, all of your name cards, or a picture of your
screen by using the fax button from the M agic lamp.
See "Fax pages from your DataRover 840" on page 76.
Send a name card by infrared beam
You can send a copy of a name card using the data beaming feature from the Magic
lamp.
See "Beam a page to another DataRover 840" on page 78.
Using Magic Cap Name Cards 133
Name card file rules
Thefollowing isa list of rules available in the Name card file. Refer to "Rules in
M agic Cap" for general instructions on switching a rule off or on, changing the text
of a rule, copying a rule, or discarding a rule.
See "Rules in Magic Cap" on page 54.
[vf" 1. Automatically collect the sender's name card from
each incoming message.
T his rule instructs your DataR over 840 to automatically collect the sender's name card
only from the email messages that you receive. With this rule switched on you will not
receive name cards for other recipients of the emai I message. T his rule is switched on
by default.
□
2. Automatically collect the name cards of all the
recipients of incoming messages.
This rule instructs your DataR over 840 to automatically collect name cards for all of
the recipients of the email messages that you receive. T his rule is switched off by
default.
Note: If you have both of these rules switched off, you can manually extract the name
cards from any email message you receive by using the extract name cards feature.
See "Extract name cards from an email message" on page 128.
□
3. Postal address labels by default use the country last
used in a postal label.
T his rule allows you to control whether you must specify the country for addresses.
When switched off, you will always be prompted for the country when entering
address information for these stamps: the home address and work address labels that
appear on a new name card, the address stamps in the M ain drawer of the Stamper.
When switched on, Magic Cap no longer prompts for the country first, but instead
assumes the country last specified and skips ahead to the country-specific address
information. T his rule is switched off by default.
134 Name Cards
Using Magic Cap
Chapter 7
Telephone
You can use your DataR over 840's Telephone to call someone or to listen to
recorded messages, messages on your answering machine, or voice mail. Using the
features on theTelephoneof your DataR over 840, you can dial a telephone number
simply by tapping a name on a list, a phone button on a name card, a speed dial
button, or by dialing manually Your D ataRover 840 automatically dials the area
code and any dial-out prefixes necessary, handles billing, displays a timer to let you
know how long you've been on the Telephone, and even has a phone log you can
use to take notes.
Setting up the Telephone
Your DataR over 840 needsto know where you're calling from in order to dial
numbers correctly. If you take your DataR over 840 with you when you travel, you
can set up a list of the locations that you call from most frequently so that you can
quickly tell your DataR over 840 when you've moved from one place to another.
O nee you add these, they appear each timeyou connect to a phone line so that you
Using Magic Cap 135
can select your dialing location. The following figure is an example of the scene in
which you setup new dialing locations, change the settingsfor existing dialing
locations, and select your current dialing location.
Calling from
Country
Area code
Prefix
O m work
+ 1
(408)
9
@T (^ home
+ 1
(415)
O ^IJ) Castlerock Bed & B..
+ 1
(206)
8/9/8
When you check the circle next to a dialing location, it becomes the system's dialing
location and your D ataRover 840 dials out according to the settings for that
particular dialing location. To look at and change these settings, tap a dialing
location —home, for example. The Dialing location setup scene opens which lists
the settings for the selected dialing location.
Specify where you are dialing from
Your D ataRover 840 automatically dials the correct area code and dial-out prefix for
you once you have provided information on the location you are calling from. Each
time you connect your D ataRover 840 to a telephone line, you see the Phone line
connected window. Simply select the location from which you are dialing by
tapping one of the arrows; your D ataRover 840 does the rest. To add a dialing
location, tap the location button and follow the steps that begin on page 137.
Calling from :
© Phone line connected [x]
work
Note: Your D ataRover 840 uses the telephone line to send and receive email messages, to
send and receive faxes, to connect to services, and to make telephone calls. To place calls
properly, you must set your telephone location.
136 Telephone
Using Magic Cap
1 Connect a telephone line.
The Phone line connected window opens.
Note: You can also hold down option and tap the Telephone on the Desk to open the
Phone line connected window.
2 Tap one of the arrows until you see the
location from which you are dialing.
Calling from:
a
work
If your location is not listed, tap the location button to add a new dialing location.
Add or change a dialing location
Follow these steps to add or change a dialing location.
Note: If you're setting up a dialing location for a country other than the United States,
buttonsfor settings that do not apply (such as area codes and local tolls) do not appear.
1 Tap the Telephone, and then tap the location button.
The list of dialing locations appears.
Note: If you are adding a dialing location, continue through these steps. If you want
to change the configuration information for an existing dialing location, select the
dialing location and then skip ahead to step 4.
2 Tap the Stamper.
T he Stamps wi ndow opens.
"W
-1 11°
location
© Stamps
a
home
airplane
m
work
manual dial
hotel
/ \
| o GENERAL Q |
| Q OFFICE Q |
| O OCCASIONS o |
| o ANIMATIONS Q |
Q PHONE Q
+
main
*
Using Magic Cap
Telephone 137
3 Tap one of the stamps to add it as a dialing location.
The Dialing location setup scene opens.
© Dialing location Wednesday, February 9 2:23 p.m. fCS? Phone
I tsM\ baling location J
[ country J USA
( c g J none
[local tolls )
work
I area code 1
f dial out 1
f carrier |
^ codes J
408
done
tit
options
4 Touch the dialing location button and type a
description for this dialing location.
5 To select a country, tap the country button.
T he C hoose a country window opens.
Choose a country :
E
Mexico
Netherlands
Philippines
Saudi Arabia
Singapore
Spain
Sweden
Switzerland
Taiwan
United Kingdom
®
ABC]
DEM
ghT]
jkl]
pqr]
STU]
1 new |
vwxj
accept 1
Venezuela
vzl
\JB
dialing location
J
I country 1
Select a country and then tap the accept button.
See "Add a new country and its dialing codes" on page 139.
6 Tap the area code button and then type the area
code (or city code if this location is outside of the
United States) for this dialing location.
After you've typed the area code, tap the x to close the Keyboard.
I area code I
138 Telephone
Using Magic Cap
7 To set up the calling card information so that calls r"^miZ "" \
from this location are billed to a calling card, tap the L^*rd )
calling card button.
See "Charging telephone calls" on page 157.
8 If you must dial a digit or something else in order to
get an outside line from this location, tap the dial out L^i al out J
button.
If you are dialing from work, you may have to dial a digit, such as 9, to get an outside
line. If you can dial outside calls directly, leave this space blank.
See "Dial 9, or another symbol, for an outside line" on page 141
9 To set up local tolls information, use the local tolls / v
button. ^locaUollsJ
See "Dial 1 before some local calls" on page 142.
10 To specify the access codes required before dialing /TTrrier"^
long distance and international numbers, tap the 1 codes J
carrier codes button.
See "Select a long distance or international carrier" on page 143.
11 To set other dialing options (such as audible dialing,
dialing speed, tone or pulse dialing), tap the options
button.
tit
options
12 Tap the done button.
You have finished setting up a dialing location. It now appears
in the list of dialing locations, and itappearsin thePhoneline
connected window each time you connect to a telephone line.
Note: To remove a dialing location from the list, select the dialing location in the Dialing
location window, and then tap the remove button.
Add a new country and its dialing codes
There are two ways in the Magic Cap software to add a country to the countries list.
Oneway is to go to the Countries book in the Library and add a country. The
other way is to add a new country whileyou're setting up a dialing location. Follow
these steps to add a country and its diali ng codes so that the country can be selected
as part of a dialing location.
Using Magic Cap Telephone 139
1 In the Dialing location setup scene for a selected
dialing location, tap the country button.
T he C hoose a country window opens.
I country 1
2 Tap the new button.
T he N ame and country code window opens.
3 Type the country name, the country
code, and then tap the next button.
The Dialing codes window opens.
In the dial out field, type the number
you must enter to dial out of this
country.
The dial out code is used when making
international calls from this country.
In the national field, type the number
used when dialing city or area codes
inside the country, and then tap the
next button.
T he U S direct access window opens.
Name and country code
m
(^ name J
Noah's Island
(_ code J
64
next i
Dialing codes
a
(dial out %
00
( national )
33
( previous
1 next ^
Note: The following step assumes you're using the US-localized version of Magic
Cap. If you're using the Japanese-localized version of Magic Cap, the direct access
dialing information for Japan will appear.
Type the code for dialing directly into
the US from this country when billing to
a calling card, and then tap the done
button.
T he C hoose a country window reappears.
US direct access [x]
Type the access code for dialing
directly into the US from this country.
1 800 881 011
^previous
1 done 1 |
140 Telephone
Using Magic Cap
6 With the new country selected, tap the accept
button.
L-
accept
Dial 9, or another symbol, for an outside line
If you need to dial a digit or another symbol to get an outside line when you're
dialing out, follow these steps.
1 Tap the Telephone, and then tap the location button.
The list of dialing locations appears.
2 Select the dialing location that you want to change.
3 Tap the dial out button and type the digit your
telephone system accepts to get an outside line
from this dialing location.
I dial out J
Tip: Dialing out from a hotel
If the dialing location you are changing is a hotel in the US, Canada, or Germany,
tapping the dial out button causes the Dial out codes window shown below to
appear. Usethiswindow to specify thedigits to dial out for local, longdistance, and
toll freecallsfrom your hotel.
Dial out codes
E
Type the dial out codes for local, long distance,
and toll free calls from your hotel here :
local $
long n~
distance v
toii nr
free °
4 Tap x to close the Keyboard.
5 Tap the done button to return to the dialing location
setup area of the Telephone.
S
Using Magic Cap
Telephone 141
*
locatio
n
Disable call waiting
Follow these steps to temporarily disable call waiting while your DataR over 840 is
using the telephone line so that your call won't be disrupted.
1 Tap the Telephone, and then tap the location button.
T he list of dialing locations appears.
2 Select the dialing location that you want to change.
3 Tap the dial out button.
4 Type * 70 (or the code your telephone system
accepts to disable call waiting) and then tap x to
close the Keyboard.
I dial out 1
I dial out I
done
5 Tap the done button to return to the dialing location
setup area of the Telephone.
Dial 1 before some local calls
From some areas, you must dial 1 before dialing a local number that begins with a
certain prefix. Follow these steps to specify those prefixes for which your DataR over
840 must first dial a 1.
1 Tap the Telephone, and then tap the location button.
T he list of dialing locations appears.
2 Select the dialing location that you want to change.
*
location
142 Telephone
Using Magic Cap
3 Tap the local tolls button.
The Local tolls window opens.
©Local tolls E
—empty—
add 1
( local tollsj
Tap the add button.
The Local toll prefix window opens.
add
5 Type a prefix and then tap the done button.
TheLocal tollswindow reappears so that you
can add more prefixes. You can also change
or remove prefixes from this list by selecting a
prefix and then tapping the change or remove
button.
6 Tap x to close the Local tolls window.
© Local toll prefix
m
Enter the 3 -digit prefix here:
728
done
a
Note: If you must also dial the area code for calls to these prefixes, tap the options button
and switch on thealwaysdial area code setting.
Select a long distance or international carrier
To ensure that your long-distance carrier or international carrier is handling your
call rather than the carrier associated with the telephone line you are using, follow
these steps.
1 Tap the Telephone, and then tap the location button.
The list of dialing locations appears.
m
b
>catio
n
2 Select the dialing location that you want to change.
Using Magic Cap
Telephone 143
3 Tap the carrier codes button.
T he C arrier codes wi ndow opens.
(carrier |
codes J
© Carrier codes [x]
Enter long distance and international carrier
codes for this location :
long distance
international
1 — 1 don't use international dial out code
1 — 1 when using international carrier code
4 To specify the carrier code for a long distance carrier, type the access
code in the long distance field.
To specify the carrier code for an international carrier, type the access
code in the international field.
If your international carrier requires that the international dial out code be
omitted when using the international carrier code, tap the checkbox
labelled don't use international dial out code when using international
carrier code.
T his is usually the case because the international carrier code includes the international
dial out code.
5 Tap x to close the Carrier codes window.
6 Tap the done button to return to the dialing location
setup area of the Telephone.
S
done
Note: If you get an error when trying to bill a call from your DataRover 840 to your
calling card or credit card from a dialing location, you may need to switch off this feature.
Delete the code so that the field is blank.
Always dial area code
From some dialing locations you may need to always precede the number you are
dialing with its area code. Follow these steps to turn on this feature for a dialing
location.
1 Tap the Telephone, and then tap the location button.
The list of dialing locations appears.
b
>catio
n
144 Telephone
Using Magic Cap
2 Select the dialing location that you want to change.
3 Tap the options button.
The Dialing options window opens.
options
@ Dialing options
1"
Q'make service dialing audible
| | dial without waiting for tone
| | always dial area code
dialing speed:
medium
tone
pulse
4 Tap the checkbox labelled always dial area code to [yf always dial area code
switch it on.
A checkmark indicates the setting isswitched on. When the checkbox is switched on,
an additional checkbox labelled don't dial national access locally appears.
To disable dialing of a national access q don't dial national access locally
number for local numbers, tap the checkbox
labelled don't dial national access locally.
Switch to tone or pulse dialing
The telephone line you are dialing from uses either tone or pulse dialing. Follow
these steps to change this setting.
1 Tap the Telephone, and then tap the location button.
The list of dialing locations appears.
2 Select the dialing location that you want to change.
m
b
>catio
n
Using Magic Cap
Telephone 145
3 Tap the options button.
The Dialing options window opens.
options
© Dialing options
E
| | make service dialing audible
1 | dial without waiting for tone
| | always dial area code
dialing speed:
fast
tone
pulse
4 Tap the tone/ pulse switch to change the setting.
5 Tap x to close the Dialing options window.
S
Using the Telephone
There are several ways to call someone using your DataR over 840's Telephone. You
can select a name from a list of people or companies that have telephone numbers
listed on their name cards; you can program telephone numbers into the speed dial
buttons and tap a button to place a call; or you can manually dial a telephone
number using the Telephone's keypad. From a name card, you can tap a telephone
button to dial the number shown. You can also place a call from anywhere in your
DataR over 840 using the contact button in the Magic lamp.
146 Telephone
Using Magic Cap
T here are two different dialing displays on the D ataRover 840'sTelephone: keypad
and names. Tap the keypad button at the right side of the screen and then use the
on-screen keypad to dial numbers.
Tap to dial the
number displayed in
the window.
The last number
dialed.
Tap to clear the
number displayed
in the window.
Tap the numbers on the
keypad to manually dial
a number.
Tap a speed dial button to dial Tap one of the arrows to Tap to view your dialing
a number more quickly. see more speed dial locations,
numbers.
Tap to save the number
, displayed onto a new
name card.
Tap to show the list of
telephone numbers in
your Name card file.
Tap to see a log of
telephone calls you
have made and
received.
Tap to see optional
Telephone service
controls, if any are
installed.
The Names scene shows a list of the people and companies in your Name card file.
Tap the names button at the right side of the screen to see the N ames scene. Select a
name in the list and then tap one of the numbers listed to dial it.
® Phone
Sunday, August 31, 1997 1:51 p.m
113* Clock
Barnett, Max
Carlson, Ginger
Co-workers
Dawson, Mike
Family
Friends
General Magic
Hollings worth, Libby
Lee, Tuan
Patterson, Dr. Phil
Patterson, Mike
Ramirez, Carlos
Siegel, Phil
Silva, Dr. Edith
Tap the arrow to see
names that don't fit on
the screen.
Tap to see the names for the
letters shown on the tab.
Tap to go to the
- keypad display.
Tap the button to di
the number shown.
Using Magic Cap
Telephone 147
Call someone from the names list
1 Connect to a telephone line and set your dialing location.
See "Specify where you are dialing from" on page 136.
2 On the Desk, tap the Telephone.
T he Phone scene appears.
3 Tap the names button at the right side of the screen.
T he list of names from your Name card fileappears.
m
Tap the name of the person or company
you want to call.
T he name is highlighted and the person's
telephone numbers are listed.
5 Tap one of the
telephone number
buttons to dial
the number.
Some people have more
telephone numbers than will
fit on the screen. Tap the
arrow to see more telephone
numbers.
Penelope Taylor
ZZ~\ work
<^j (415) 555-6200
x6225
Dawson, Mike
Family
Friends
General Magic
Hollings worth, Libby
Lee, Tuan
Patterson, Dr. Phil
Patterson, Mike
Ramirez, Carlos
Siegel, Phil
Silva, Dr. Edith
Taylor, Jason
Tap the button next to a
telephone number to dial the
number.
7
Tap the arrow to see other
numbers in the list.
148 Telephone
Using Magic Cap
The Phone status window appears. At the top of the screen, a timer keeps track of the
length of your call.
Push down and drag
the volume control to,
turn it up or down.
© Phone status
Calling Penelope Taylor (work)
6225
IE
off
ou^%
lOU
log
hang up
Tap to mute the
"speaker.
Tap to write notes on the
Telephone call log.
Tap to disconnect the call.
6 To take notes and look at the log for a call, tap the
log button.
A blank telephone log page appears, in which you can takenotes
and look at the record of the date, time, and length of your call.
EH
log
7 Tap the hang up button to disconnect the call.
hang up
8 Slide the volume control to adjust the volume.
off
loud
Tip: Tapping the phone status indicator to hang up
When you tap thexto close the Phone status window, asmall time indicator appears at the
top of the screen to show that you are still on the line.
Tap the indicator at the top of the screen to see j^ 0:00:19
the Phone status window and then tap the hang up button.
Or to hang up without opening the window, hold down option and tap the indicator.
Using Magic Cap
Telephone 149
Hanging up the Telephone
Once you place a telephone call using your DataR over 840, you can hang up using
the hang up button in the Phone status window.
1 In the Phone status window, tap the
hang up button.
© Phone status
Calling Penelope Taylor (work)
6225
off
loud
log
hang up I
2 If the Phone status window is not visible, tap the j^ 0:00:19
phone status indicator that appears at the top of the
screen when a call is in progress.
The Phone status window opens in which you can hang up the Telephone
Dial a telephone number manually
Follow these steps to dial a number using theTelephone keypad.
1 Connect to a telephone line and set your dialing location.
See "Specify where you are dialing from" on page 136.
2 On the Desk, tap the Telephone.
T he Phone scene appears.
3 Tap the keypad button.
The keypad of the Telephone appears.
keypad
Tap the keys on the keypad to enter a telephone number.
The number last dialed may appear in the display. The new number you enter will
replace the numbers currently in the display.
Note: When you are manually dialing a number on theTelephone keypad, you can
type a comma in the number to add a pause when dialing. This allows the telephone
system to process a sequence of commands. For example, some telephone systems need
a pause after dialing 9 to get an outside line.
150 Telephone
Using Magic Cap
5 Once you have entered a number in the display, tap
the dial button to connect to the number.
The Phone status window appears. It displays the number you
dialed, a mute button, a volume control, a log button which
opens a page on which you can take notes from your phone
call, and a button to hang up.
dial
The dial button is replaced with the hang up button when a call is in progress. Once
you hang up from the call, this button isreplaced by the redial button while the
number is in the display. Use this button to redial the last phone number dialed.
To clear the number currently in the display, tap the
clear button.
To clear the last digit in the display only, hold down option
and tap the clear button.
clear
7 To save the number currently in the display onto a
new name card, tap the save button.
Connect to a communication service manually
In some situations— some countries that are outside of the United States, for
example— the M agic C ap software cannot dial automatically to access a
communication service. This is due to special dialing timing requirements for
international calls. In thiscase, you will have to use the Telephone's manual dialing
feature to send and receive email messages and to send faxes. You may also use
manual dialing in situations where you need control over the timing of the
dialing— dialing out through a switchboard, for example.
1 If you haven't yet done so, set up a new telephone ^
location stamp for manual dialing. ^^ f
1 u manual dial
See "Add or change a dialing location" on page 137.
When setting up the manual dialing location, be sure to specify all of the relevant
information, such asthecredit card, dialing prefix, and country, so that all the numbers
necessary for dialing will be correctly displayed in the Manual dialing window and
dialed automatically.
Using Magic Cap
Telephone 151
2 Connect your DataRover 840 to the telephone line.
The Phone line connected window opens.
3 In the Phone line connected window,
select the manual dialing location and
then tap the mail button.
TheM anual dialing window opens.
~IH?WM~!
fthrmt *S
jp_
© Manual dialing
Use an attached phone to dial :
prefix
long distance
number
(800) 513-3279
After dialing, press :
connect
© Phone line connected [x]
Calling from :
*
manual dial
3
location
mail
4 Using a telephone connected to the same line as your DataRover 840, dial
the digit that gets you an outside line— 9, for example— and wait for the
connection to be established.
You can also tap the numbers in the Manual dialing window to dial them.
In some situations— calling from some overseas locations, for example— you may need
to dial long distance access codes, telephone numbers, or calling card numbers using a
regular telephone instead of using your D ataRover 840. W hen you are ready to connect
to the communication service, your DataRover 840 can takeover.
5 Dial the communication service access number.
This is the telephone number that appears in theM anual dialing window. You can
either dial the number manually on the telephone, or you can tap the number in the
M anual dialing window.
When you hear the modem whistle,
tap the connect button.
Atw» T * S*
A
@ Manual dialing
-
Use an attached phone to dial :
prefix
long distance
number
(600) 513-3279
After dialing, press :
connect
152 Telephone
Using Magic Cap
Call from another country
Your DataR over 840 has many built-in features that make it easy to dial from
another country All you do is tell your DataR over 840 where you're calling from
and who you want to call and it does the rest, appending all appropriate dial-out
access codes for you.
You can also change the dialing codes for countries and add new ones.
See "Add a new country and its dialing codes" on page 139.
1 Tap the Telephone, and then tap the location button.
The list of dialing locations appears.
2 Tap the Stamper.
T he Stamps wi ndow opens.
3 Select a stamp to add a dialing location.
The Dialing location setup scene opens.
4 Tap the country button
*
location
&
idp uie Luuiiii y uuiiuii. v
T he C hoose a country window opens. ^counry j
Using Magic Cap Telephone 153
5 Select a country and tap the accept
button.
Choose a country :
Mexico
Netherlands
Philippines
Saudi Arabia
Singapore
Spain
Sweden
Switzerland
Taiwan
United King dom
Venezuela
®
E
ABC]
def]
m
GHl]
"jKLj
1 new |
pqr]
STU]
vwxj
YZ ]
1 accept I
Note: If the country you are calling from isn't displayed, follow the steps for adding a
new country to the list.
See "Add a new country and its dialing codes" on page 139.
Note: Some international telephone systems use pulse dialing, not tone dialing, so you
may need to change the setting when dialing from outside the US.
See "Switch to tone or pulse dialing" on page 145.
Use speed dial buttons
Follow these steps to program speed dial buttons.
1 Tap the Telephone, and then tap the keypad button.
TheTelephone's keypad appears.
keypad
2 To store a phone number in an unused
speed dial button, tap one of the
unused speed dial buttons.
speed dial button 3
3®
If you have previously stored a number in a speed dial button, tapping the button
causes your D ataR over 840 to dial the number. If you haven't yet stored a number in
the speed dial button, the Phone button window opens.
Or, to change a speed dial button that
already has a number stored in it, hold
down option and tap the button to
reprogram it.
home
Option-^ a
" speed dial
button to
reprogram it.
154 Telephone
Using Magic Cap
T he Phone button window opens.
© Phone button
Button label :
speed dial button 3
@T Dial a number
( country j
*
USA
*►
( number )
(3 Dial by name :
£ who ^
3 Tap the words Button label or tap in its
field to open the Keyboard, and then
type a label for the speed dial button.
4 To specify the phone number that
the speed dial button will use, select
the country using the country choice
box, and then type the number in the
number field.
The phone number is now stored in the
speed dial button.
Button label :
Mom at workj
@T Dial a number
(country 1
*
USA
■K
(number 1
5 Or, to select a phone number from your Name card
file, tap the who button.
The Choose a name window opens, in which you can select
the name of the person or company whose telephone number
you want to store in the speed dial button.
Q Dial by name :
Select a name in the list and then tap
the accept button.
The phone number is now stored in the speed
dial button.
Using Magic Cap
Telephone 155
6 To use a speed dial button to dial the number stored in it, connect to a
telephone line and tap the speed dial button.
| 9,1(406) 555-6901
— ^ 1
save
redial clear
home
1 Phillip at work
Dr. Silva
®
Tap a speed dial button
-to dial the number
stored in it.
Tap the arrow to see more
' speed dial buttons.
The Phone status window opens and your DataR over 840 dials the phone number.
Receiving a telephone call
If your DataR over 840 is connected to a phone line and you receive a telephone
call, follow these steps to answer the telephone call using your DataRover 840.
1 Establish a phone connection.
When your DataR over 840 receives the incoming call, the Phone Status window opens.
Calling Penelope Taylor (work)
6225
off
loud
EH
log
hang up J
156 Telephone
Using Magic Cap
Tap the answer button to receive the call.
The Phone status window changes to show that you are
connected to an outside call.
answer
Tap to turn off the
speaker.
Tap to disconnect the call.
Slide to adjust the
volume.
Tap to look at the
telephone log page
for this call.
If the incoming call is a fax, the receive fax button appears in the window.
See "Receiving a fax" on page 94.
Charging telephone calls
In the Dialing location setup scene, tap the calling card button to add, change, or
remove calling cardsfor that dialing location. You can select different calling cards
for different dialing locations. For example, you may want to bill some calls to your
corporate credit card and others to your personal calling card.
Select how to pay for a telephone call
1 Tap the Telephone, and then tap the
location button.
The list of your dialing locations appears.
I I
location
2 Tap the name of the dialing location to
which you wish to add a calling card.
The dialing location setup area of theTelephone appears.
Calling from
@T|gjin work
3 Tap the calling card button.
The Current calling card window opens.
(calling "\
Using Magic Cap
Telephone 157
4 Select a calling card and tap the accept
button.
Anycallsyou makefromthisdialing location
are billed by the method selected. If the
calling card you want to use doesn't appear in
the list, see "Change calling card
information" for instructions on adding
information for a calling card.
© Current calling card [x]
ACME calling card
1 new 1
1 no calling card
accept I
Note: Tap the no calling card button to have calls billed to your telephone.
Add information for billing telephone calls
Use the following steps to add a credit card or calling card to which your telephone
calls can be billed.
1 Tap the Telephone, and then tap the location button.
The list of your dialing locations appears.
2 Tap the name of the dialing location to which you
wish to add a calling card.
The dialing location setup area of theTelephone appears.
*
location
Calling from
OTlgjff] work
3 Tap the calling card button.
The Current calling card window opens.
@ Current calling card [x]
ACME calling card
new
I no calling card 1
accept 1
(calling "\
card J
158 Telephone
Using Magic Cap
To add a new credit card or calling card to the list,
tap the new button.
The Calling card window opens.
5 In the field that appears, type the name
of the credit card or calling card you
want to add to the list and then tap the
next button.
In the field that appears, type the card
number and then tap the next button.
7 In the field that appears, type the
carrier access number (the access
number for your calling card) and then
tap the next button.
To dial a prefix before the area code of
domestic numbers, type the prefix in
the field that appears and then tap the
next button.
9 To dial a prefix before international
calls, type the prefix in the field that
appears and then tap the next button.
Calling card [x]
Name the calling card :
Acme calling card
next ^
Calling card [x]
Enter card number and PIN:
408 5551 432 3S3S
^previous
next ^
Calling card [x]
Enter carrier access number :
102SS
^previous
next ^
© Calling card [x]
Prefix to dial before area code :
( previous
next ^
© Calling card [x]
International prefix:
01
^previous
next ^
Using Magic Cap
Telephone 159
10 To dial the calling card number before
the telephone number, tap the dial card
number first checkbox, and then tap
the done button.
Some calling cards require that you dial the
card number and PIN before you dial the
telephone number.
Calling card
Dial calling card number first?
| | dial card number first
<
previous
done
You have finished entering all the information for a new calling card. If you want to bill
callsfrom thisdialing location tothiscard, make sure the card isselected and then tap
the accept button.
Change calling card information
Follow these steps to change the information for a calling card you've added.
1 First, access the list of calling cards by tapping the calling card button in
the Dialing location setup scene.
To access the Current calling card window, tap theTelephone, tap thelocation button,
select the dialing location, and then tap the calling card button.
2 To change the information for one of the
cards in the list, select the card and
then tap the change button.
The Calling card window opens.
© Current calling card \x\
new |l
change
remove
|
1 no calling card 1
accept
160 Telephone
Using Magic Cap
Calling card [x]
Name the calling card :
NDJ
next j
3 In each field that appears, type any
changes, and then tap the next button
to continue to the next window.
You will be asked to enter the name of the
calling card, your card number, the carrier
access number, a prefix to dial before an area
code, a prefix to dial before international
calls, and whether to dial the calling card
number first if your carrier requires this.
When you've finished entering your changes, tap the done button.
If you want to use this calling card to bill callsmadefrom thisdialing location, make
sure the card is selected and then tap the accept button in the Current calling card
window.
Remove a calling card
Follow these steps to remove a calling card and all of its information from the
DataR over 840.
1 First, access the list of calling cards by tapping the calling card button in
the Dialing location setup scene.
The Current calling card window opens.
2 To remove a credit card or calling card from the list,
select it and then tap the remove button.
Thefollowing confirmation window opens. Tap the remove button to remove the
calling card or tap the keep button if you don't want to remove the calling card.
If you remove this calling card, other dialing
locations won't be able to use it for billing. Do
you want to remove this calling card from
your communicator?
keep
Using Magic Cap
Telephone 161
Telephone rules
The following is a list of rules available for theTelephone. Refer to "Rules in Magic
C ap" for general instructions on switching a rule off or on, changing the text of a
rule, copying a rule, or discarding a rule.
See "Rules in Magic Cap" on page 54.
| | 1 . Make a log entry for each phone call
T his rule instructs your DataR over 840 to create a log entry for each telephone call
you make using your D ataRover 840. This rule is switched off by default.
[yf 2. Suggest discarding log entries more than a week
old, unless they are marked with a save stamp.
Use this rule to control how long telephone log entries are kept in your D ataRover
840. If an entry is older than the rule specifies, a window appears asking you to
confirm that the entry can be discarded. T his rule is switched on by default.
@* 3. When any call is received, display an
announcement.
T his rule instructs your D ataRover 840 to display an announcement when a call
comes in. This rule is switched on by default.
@* 4. When any call is received, play the Ring sound.
T his rule instructs your D ataRover 840 to play the specified sound when a telephone
line is connected and a call comes in. This rule is switched on by default.
162 Telephone
Using Magic Cap
@* 5- When a phone line is connected, confirm your
current location.
With this rule switched on, each time you connect a telephone line to your DataR over
840 the Phone line connected window appears, in which you can confirm or change
your dialing location so that your D ataRover 840 dials properly T his rule is switched
on by default.
□
6. When the phone rings, pick it up as a fax after 4
rings.
This rule instructs your D ataRover 840 to answer an incoming telephone call as a fax
call after a specified number of rings. This rule is switched off by default.
Using Magic Cap
Telephone 163
164 Telephone Using Magic Cap
Chapter 8
Internet Center
T he I nternet C enter is located D owntown. U se the I nternet C enter to sign up for
an I nternet Service Provider (I SP), to add I nternet services offered by your provider,
and to add or change connection information and other types of information for an
I SP You'll also visit the I nternet C enter to change the rules that govern your
mailbox(es).
©Downtown Wednesday, September 27 12:36 p.m. ^Hallway
165
Configuring your Internet service
This section contains information about changing the configuration information
for your ISP(s) such as adding alternate dialup telephone numbers, and changing
your account name and password. If you haven't yet signed up for an I nternet
Service Provider, the steps for signing up are covered in the guide, DataRover 840
Getting Started Guide.
I n the I nternet C enter, tap an I SP listed on the I nternet Providers sign to look at the
configuration information.
© Internet Center Friday, May 9, 1997 5:56 a.m. tf^ Downtown
Internet Providers
General Magic
AT&T WorldNet — .
Netcom ty j
C^D *t^ Cl
Change or add information for an Internet service
provider
Follow these steps to change the configuration information for an I nternet service
provider, or to add a new service.
1 In the Internet Providers sign that appears in the
Internet Center, tap the ISP you want to change.
T he I nternet Provider window for that provider opens.
General Magic
Netcom
166 Internet Center
Using Magic Cap
2 Tap the services tab.
Tap a service in the list
to look the configuration
information for it.
Tap one of the three
tabs to look at the
configuration settings.
/
©Netcom Saturday, May 24 10:44 a.m.
Internet Center
Service
Description
pdp|J POP mailbox
popd .ix .netcom .com ( wendy sch @ix .n . .
SMTP mailer
smtp.ix.netcom.com
name server
199.182.120.203
^connections
v
locations
7
Tap to rename the Internet
provider.
Tap to remove the selected
Internet provider from your
DataRover 840.
Tap to go to the name card
for the selected Internet
provider, if one exists.
3 To change the information for one of the services listed, tap it.
Enter the new information in the edit windows that appear, and then tap thedone
button in the last window to save your changes.
See also "Prompt for mailbox password" on page 169.
4 To add a new service, tap the add service button.
T he C hoose a service wi ndow opens.
:■■
Choose a service
m
mailbox (POP) mailer (SMTP)
name server
Select one of the services in the window to add it.
Enter the new information in the edit windows that appears, and then tap thedone
button in the last window to save your changes.
5 To remove a service, slide it into the Trash truck.
Note: To remove an ISP, step back to the Internet Center main scene where you'll
find the Internet Providers sign. Slide the ISP you want to remove into theTrash truck.
Using Magic Cap
Internet Center 167
Change the connection information
Follow these steps to select additional ways of connecting to your provider, and to
change existing connection information. For example, you would follow these steps
to add an additional dialup access phone number when you travel, and to configure
M agic Cap so that it can use an external modem or plug-in modem card.
1 In the Internet Providers sign that appears in the
Internet Center, select an ISP by tapping it.
T he I nternet Provider window for that provider opens.
2 Tap the connections tab.
©Netcom Friday, May 23, 1997 1:59 p.m. |I^ Internet Center
Connection
Description
Jb PPP dialup
H (415)321-4321
% PPP dialup
H (408)555-1212
add
IconnectJ
^ Ricochet wireless Wireless PPP
®
1.
7\
connections
locations
T
loot up
General Magic
Netcom
Xconnections/
To change the information for a telephone number listed, tap it.
Enter the new information in the edit windows that appear, and then tap thedone
button in the last window to save your changes. Some connection types may require
that you hold down theoption button whiletapping the telephone number to edit it.
See also "Prompt for mailbox password" on page 169.
To add a new telephone number that you can use to
connect to your service provider, tap the add connect
button.
Once you tap the add connect button, the Choose a connection type
window opens.
add
connect
168 Internet Center
Using Magic Cap
Choose a connection type
E
PPP dialup Ricochet wireless
MotorolaPMlOOC PCCard(PPP)
Most service providersoffermultipleaccessnumbersformultiplegeographic locations.
If you want to connect to your ISP when you travel, ask your ISP for the access
numbers you can use from the places you visit so that you can use those local numbers
and reduce your telephone charges. Additionally, if you wantto use an external modem
or plug-in modem card, you would select it from this window. Additional drivers may
be avail able from thelcras, Inc., Inc. web site, http://www.datarover.com/
Select one of the connection types in the window to add it.
Magic Cap prompts for the configuration information in a series of edit windows.
Enter the information requested and then tap the done button in the last window to
save your changes. Contact your system administrator if you need assistance.
5 To remove a telephone number, slide it into the Trash truck.
Prompt for mailbox password
Follow these steps if you prefer to be prompted for your PO P mailbox name,
password, or both when connecting to your mailbox. You may prefer to be
prompted for this information rather than storing it in your DataR over 840.
See note on page 102.
1 In the Internet Center, select an ISP.
T he I nternet Provider window for that provider opens.
2 Tap the services tab.
General Magic
Netcom
\ services /
Using Magic Cap
Internet Center 169
3 Tap the mailbox
icon.
©Netcom Saturday, May 24 10:44 a.m. $j^ Internet Center
Service Description
add
service
(mpLJ POP mailbox popd.ix.netcom.com (wendysch@ix.n...
#|^i SMTP mailer smtp.ix.netcom.com
rename
(*|f) nameserver 199.1S2.120.203
I
remove ,
fcj
loot up
\ services / Xconnections/ \ locations /
4 Remove the information that you want
to be prompted for, and then tap the
ask when connect checkbox.
In this example, the account name will be
stored as part of the configuration
information, but because the password is not
stored, you will always be prompted to enter
the password.
5 Tap the next button.
The Server name window opens.
6 Tap the done button.
© Account name and password [x]
( account )
noah5ch@ix.netcom.com
(password^
r^ask when
^ connect
next ^
next
y
done
Prompt for dialup password
Follow these steps if you prefer to be prompted for your PPP dialup account name,
password, or both. You may prefer to be prompted for this information rather than
storing it in your DataR over 840.
1 In the Internet Center, select an ISP.
T he I nternet Provider window for that provider opens.
See note on page 102.
General Magic
Netcom
170 Internet Center
Using Magic Cap
2 Tap the connections tab.
3 To change the
password prompt
setting for your PPP
dialup access, select
the telephone
number from those
listed.
The window entitled,
PPP dialup phone
number, opens.
Xconnections/
©Netcom Friday, May 23, 1997 1:59 p.m.
H^ Internet Center
Connection Description
add |
connect
rename
i
remove
Jb PPP dialup +1 (415)321-4321
Jb PPP dialup +1 (40S) 555-1212
^A Ricochet wireless Wireless PPP
\ services / ^connections/ \ locations /
loot up
Tap the next button
to skip to the next edit step.
The window entitled, PPP dialup account
information, opens.
Remove the information that you want to
be prompted for, and then tap the ask
when connect checkbox.
In this example, the account name will be stored
as part of the configuration information, but
because the password is not stored, you will
always be prompted to enter the password.
The PPP dialup terminal window opens.
PPP dialup phone number
E
(counJtny ^\
(number! +1
USA
E
(408) 555-5555
next
>
PPP dialup account information [x]
(password^
#wendysch
r^ask wher
*-^ connect
^previous
next ^
PPP dialup terminal
after connecting, open a terminal
|yf window to communicate directly
with the dialup server
If you want to communicate directly with
the dialup serverforthis ISP, switch on the
setting in this window.
This feature allows support for both legacy PPP
servers that don't use PAP/C H AP for
authentication and for dynamic security schemes
(such asSecurelD).
Once a connection is established, a terminal
window opens which the server uses to prompt you for dialup information. You will
type responses to the prompts in the window to communicate with the dialup server.
<
previous
done
Using Magic Cap
Internet Center 171
7 Tap the done button.
done
Select a dialup number for a location
If you use your D ataRover 840 to connect to your service provider from various
area codes, you'll want to assign a local access number for additional dialing
locations. Refer to "Change the connection information" on page 168 to add
additional access numbers and then follow these steps to select a dialup number for
each dialing location.
1 In the Internet Center, tap the ISP you want to
change.
T he I nternet Provider window for that provider opens.
2 Tap the locations tab.
© Netcom Saturday, May 24 1 1 :1 3 a.m. C^ Internet Center
Connecting from Connection to use
add
location
Islf] General Mag...
Jb PPP dialup +1 (408) 555-5555
(£^j) home
Jb PPP dialup +1 (415)321-4321
«* 1
lb
rename
°3(^ Ricochet
Jk Ricochet wirel... Wireless PPP
& 1
remove
loot up
\ services / ^connections/ \ locations /
General Magic
Netcom
\ locations /
172 Internet Center
Using Magic Cap
3 To change the access number for one of the locations listed, tap the
location name.
The Choose a connection window opens.
@ Choose a connection : [x]
EMI—I ^^M
j^ dialup(PPP) +1 (406) 774-4174
accept rj
Select an access number in the window and then tap the accept button.
4 To add or remove a new dialing location, tap the add
location button.
The Adding and removing locations window opens.
Adding and removing locations
E
□
Tap the 'location' button on the
left to go to the location setup
scene.
Tap the location button in this window to go to the Phone scene where you
can add and remove dialing locations.
For instructions about adding and removing dialing locations, refer to "Add or change
a dialing location" on page 137. Once you've added a dialing location, step back to the
Internet Provider scene.
To change the access number for the location you just added, tap it in the
locations view.
Enter the new information in the edit windows that appear, and then tap thedone
button in the last window to save your changes.
Using Magic Cap
Internet Center 173
Internet Center rules
To access the Internet Center rules, tap the
PrestolM ail Rules sign in the Internet Center scene.
T hese are the rules for the I nternet C enter. Refer to "Rules in
M agic C ap" for general instructions on switching a rule off or
on, changing the text of a rule, copying a rule, or discarding a
rule.
PRESTO! MRU
RULES
See "Rules in Magic Cap" on page 54.
| | 1 . Once a message is collected, delete it from the
provider mailbox.
W ith this rule switched off, your service mailbox retains a copy of messages after you
have collected them, so that you have the opportunity to collect them again or from
another device. T his rule is switched off by default.
| | 2. When done collecting new messages, play the
Cheer sound.
Use this rule to control the sound played to signal that new messages have been
collected. T his rule is switched off by default.
[yf ' 3. Play the bass sound when there are no new
messages to collect.
Use this rule to control the sound played to signal that there are no new messages to
collect from the service mailbox. This rule is switched on by default.
| | 4. Don't collect messages larger than 10 K in size.
Use this rule to control whether messages larger than a specified size are downloaded
to your D ataRover 840. T his rule is switched off by default.
174 Internet Center
Using Magic Cap
I I 5- Don't collect messages from foo@bar.com .
T his rule allows you to filter messages sent from a selected sender. T his rule is switched
off by default.
| | 6. Don't collect messages about " free gifts ".
This rule allows you to filter messages that contain a selected subject in the header of
the message. T his rule is switched off by default.
Using Magic Cap
Internet Center 175
176 Internet Center Using Magic Cap
bach up
privacy
Part
Managing Storage Space and
Protecting Your Information
This section covers managing the information you keep in your
D ataRover 840 in order to use the space efficiently and to protect your
information. For example, you can move items around in your D ataRover
840 so that they're stored in a different place, and you can make a backup
copy of your information.
177
178
Using Magic Cap
Chapter 9
Managing Information
Storage on your communicator
The Built-in storage of your DataRover 840 is referred to as memory. The amount
of memory that your D ataRover 840 has varies by model. It's usually enough to
hold the name cards, appointments, and messages you need on a day-to-day basis,
but it may not be enough to archive your extended schedule, messages, and other
information. If you plan to store a lot of information on your DataRover 840, it's
important that you manage the space available in order to use it most efficiently and
to prevent low storage situations. There are other strategies you can use to prevent
running low on Built-in storage. For example, you can periodically discard items
you don't need, limit the amount of information your DataRover 840 stores
automatically, and take advantage of the additional storage space available on
storage cards.
See "Preventing low storage situations" on page 199.
Storeroom
The Storeroom, a room off the Hallway, is designed for viewing and managing the
information stored on your DataRover 840. You can discard whole collections of
items, or transfer items to a storage card.
Using Magic Cap 179
The Directory displays a list
of packages and shelves
available on which to store
things, see page 180.
Packages in Built-in
storage and on a
storage card hold the
information you file to
them, see page 182.
Tap the placard to switch on Storage boxes hold
new items go here, see pages information you create,
184. , such as name cards and
appointments, see page
182.
Use the arrows to
, D | ■ see a different part
|— s> ^ — -* of the Storeroom,
^^ 1 s
see page l
Navigate through the Storeroom
T here are several different ways to navigate in the Storeroom.
^ Tap one of the arrows on the floor of the Storeroom to move backward or
forward through the Storeroom.
^ Press down on the Storeroom floor, slide to the right or left, and then let
go.
^ Hold down option and tap one of the arrows to move to the far left or far
right end of the Storeroom.
^ Tap one of the Directories at the far ends of the Storeroom to see a list of
shelves. Select one of the names in the list to go to that shelf.
180 Managing Information
Using Magic Cap
Using Storeroom shelves
The Storeroom is made up of sets of shelves— one for Built-in storage, one for each
storage card currently inserted, and one for Built-in packages. Each shelf has a
placard that identifies which area of storage it represents, how much space is
available, and whether new items are currently being stored there.
Built-in storage shelf
, Placard
(?) Storeroom Sunday, Augffit 31 , 1 997 3:34 p.m. P" Hallway
Storage boxes hold the
information you create
unless you are using a
storage card and have
specified that new items
be stored there.
A package holds
information you file to
it.
Storage card shelf
Placard
This package holds a
backup copy of all the
information in your
DataRover 840.
This package holds new information
you create with your DataRover 840
when you're using a storage card and
have specified that all new items be
stored there.
Using Magic Cap
Managing Information 181
Storage boxes and packages
I 1 / \
] i n
Name cards
17K
Help Books
28K
-\ Calculator H
29K
/
1
Storage box
Unpacked package
Packed package
These containers represent information about the various features of your
DataR over 840. Storage boxes are the boxes with lids on them that you see on the
Built-in storage shelf. T hey hold some of the information you create. The storage
boxes cannot be thrown away or removed from the Built-in storage shelf, but you
can copy the contents of a storage box, and you can file a copy of an individual item
from a storage box to a package on another shelf.
Packages, the boxes that look like they are either open or packed up and tied with
twine, hold information you file to them. If you are using a storage card, you may
see a package called new items This is the package that holds all new information
you create if you have specified that all new information should be automatically
stored on the storage card.
See "New items go here" on page 184.
A package is either packed or unpacked. When a package is packed, the items stored
in it are not available for use until you unpack it. For example, if a set of name cards
or messages is stored in a package, you will only see the items in the Name cards file
if the package is unpacked.
See "Unpack a package" on page 192.
Size and date
The numbers at the bottom left corner of each box show how much memory the
information in the box takes up. This size is measured in kilobytes (K). If you are
using a storage card, your D ataRover 840 can hold more information, depending
on the size of the storage card.
Some packages are dated i n the lower right corner. T he date shown is the date the
package was created.
182 Managing Information
Using Magic Cap
Storage cards
Because the amount of space in Built-in storage is limited, it is recommended that
you purchase a storage card and use it to store items you want to save rather than
storing them in Built-in storage. Storage cards are electronic information holders
about the size of credit cards, but slightly thicker. Storage cards offer a place for you
to store or back up information contained in your DataRover 840. The amount a
card can hold depends on the memory size of the card. When you insert a storage
card into your D ataRover 840, another shelf is created in the Storeroom, creating
more space on your DataRover 840. You can move packages from the Built-in
storage shelf to the Storage card shelf in order to free up space in Built-in storage.
You can also move a package from the Storage card shelf to the Built-in storage shelf
if you want to remove the storage card from your D ataRover 840 but you still want
access to the information in the package.
See "Store all new items onto a storage card" on page 186.
See "File items from a package to Built-in storage" on page 189.
See "Using storage cards" on page 211.
You can also copy all the information stored on your D ataRover 840 into a package
on the Storage card shelf. T his is referred to as a backup package. If you lose your
information or inadvertently discard something, you can easily recover the
information, provided you have made a backup.
Managing storage space
Moving things around in the Storeroom really means that you are managing the
way your D ataRover 840 stores information. By moving a package from the
Built-in storage shelf to the Storage card shelf, you arefreeingupspacein Built-in
storage so that your D ataRover 840 can store information there more efficiently.
There are three different places you might store items such as name cards and
appointments: in a storage box in Built-in storage, in a package on a storage card,
and in a package in Built-in storage. By default, items are stored in their respective
storage boxes in Built-in storage. For example, new namecardsyou create are stored
in the name card storage box on the Built-in storage shelf. You can also choose to
manually file an item into a package in Built-in storage or on a storage card. Unlike
storage boxes, packages are created when you file things to them, can be moved to
Using Magic Cap Managing Information 183
another shelf, and can be discarded from the Storeroom. Finally, if you have
instructed your D ataRover 840 to store all new items to a storage card, they are
stored in a package called new items
New items go here
backups
Available: 5G1K
new items go here
If new items go here appears
on the Storage card placard,
■ then all new items you create
are stored in a package on
the storage card.
Built-in
storage
Available: 256K
new items go here*"
If new items go here appears
on the Built-in storage
■ placard, then all new items
you create are stored in
Built-in storage.
Thewordsnew itemsgo here may appear on either the Built-in storage or the storage
card placard. If these words appear on your storage card placard, then any new
name cards, notebook pages, and similar items are stored to a new data package
called new itemson the storage card. If these words appear on your Built-in storage
placard, new itemsgo into their respective storage boxes in Built-in storage. If you
are not using a storage card, new items are stored into the storage boxes in Built-in
storage.
Tip: Locating where an item is stored
T here's an easy way to tell where an item is stored. W ith the item on your screen, you may
see an image of a package in the upper left corner of the screen. T his means that the item is
stored in a package in Built-in storage. If you see an image of a storage card, the item is
stored in a package on your storage card. If you see no images, the item is stored in its
storage box in Built-in storage. Note that packages must be unpacked in order for you to see
the items stored in them.
184 Managing Information
Using Magic Cap
A storage card creates additional space in which you can store your information. If
you do have a storage card, you need to decide whether to store all new items to the
storage card or just selected items. There are advantages and disadvantages to both
approaches— the decision depends on how you use your D ataRover 840. T he
following information is intended to help you decide.
Store new items in Built-in storage
If you use your D ataRover 840 principally to send and receive messages, and you
don't store a lot of information in theDatebook, Notebook, and File cabinet, you
may want to store all new items to Built-in storage instead of to a storage card. If
you follow the guidelines to prevent low storage situations, the storage in your
D ataRover 840 should be adequate for your needs. H owever, if you require more
space, it's recommended that you use a storage card.
Store all new items in Built-in storage
By default, new items are stored in Built-in storage. If you are using a storage card
and have set it up to hold all new items, usethefollowing steps to change the
setting so that new items are stored in Built-in storage instead of on a storage card.
1 In the Storeroom, tap one of the arrows until you see
the Built-in storage shelf.
If the words new itemsgo here appear on the placard, then all new items are already
being stored in Built-in storage.
2 Tap the Built-in storage placard.
The words new itemsgo here appear on the placard. Your
D ataRover 840 now places all new information you create
into Built-in storage.
Built-in
storage
Available: 256K
new items go here
Store new items in Built-in storage and some items on a storage card
Another alternative is to store new items such as name cards and appointments in
Built-in storage, and fileto a storage card those itemsthat you want to save, such as
messages, notebook pages, and old namecardsto conserve space in Built-in storage.
When you want to look at items that you have filed, simply insert the storage card
Using Magic Cap Managing Information 185
and unpack the package to which you filed the item. This strategy of filing some
items to a storage card also has the advantage of allowing you to use more than one
storage card to organize your information. For example, you might keep all your
business messages and related information on one storage card and personal
information on another.
See "Store new items in Built-in storage" on page 185.
See "File items to a package" on page 187.
Store new items on a storage card
If you store a lot of information in theDatebook, Notebook, and File cabinet, you
may want to store all new items to a storage card to conserve space in Built-in
storage. All new information, such as new name cards, is stored in one package
called new items Keep in mind that to see items you create with your DataR over
840, the storage card must be inserted. If you frequently use the PCM CIA slot of
your DataR over 840 for more than one card, such as a pager card, you will need to
move the items you want to access into Built-in storage when the storage card isnot
in your DataR over 840. Storing new items to a storage card works best when the
storage card remains in the D ataRover 840.
See "Store all new items onto a storage card" on page 186.
Note: Backing up your information does not include the new items package.
Note: Even with new items going onto a storage card, space in Built-in storage is still used
for various features in your D ataRover 840. For example, items filed to new drawers in the
File cabinet, items in the Tote bag, and items in the In box are stored in Built-in storage.
Additionally, items created by new packages that you buy may be stored in Built-in storage,
even though you have specified that new items be stored on the storage card.
Store all new items onto a storage card
By default, new items are stored in Built-in storage. If you are using a storage card
and want to set it up to hold all new items, usethefollowing steps. You may find it
is more efficient to store all new items on a storage card so that you have plenty of
room in Built-in storage for normal operations.
1 In the Storeroom, tap one of the arrows until you see
the Storage card shelf.
186 Managing Information Using Magic Cap
2 Tap the memory card placard.
3 Tap the checkbox next to new items to
switch it on and then tap the done
button.
A checkmark indicates that the setting is
switched on and that all new items will be
stored on the storage card.
□
memory
card
Available: 563K
Name [x]
Type the new name :
memory carcj[
Q'new items go here done 1
Reorganizing items in the Storeroom
Thissection discusses how to file individual itemsto a package, and howtomoveor
copy packages in the Storeroom.
File items to a package
You can file a name card or similar item you create with your DataR over 840 to a
package in Built-in storageoron a storage card. You can file one item or all itemsof
the same type using the following steps. Note that filing itemsto packages is
different than filing to the File cabinet. Items filed in the File cabinet go into file
folders and remain in Built-in storage.
1 With the item you want to file on your screen, tap the
Magic lamp.
The Commands window opens.
@j^_£*
Note: If you see an image of a storage card in the upper left corner of the screen, the
item you arelooking at isstored on the storage card inserted in your DataR over 840. If
you see an image of a package in the upper left corner of the screen, the item you are
looking at isstored in a package in Built-in storage.
Using Magic Cap
Managing Information 187
2 Tap the file button.
The File window opens.
First, select the item you
want to file.
Second, select where to
file the item.
Third, choose whether to file
a copy of the item or the
original.
3 To file all the items of the same type— for example,
all name cards— tap one of the arrows until you see
an image of a file folder.
all 6 cards
Tap one of the arrows to select where
you want the package to reside— you
may want the package to be stored on
a storage card, for example.
5 To file to an existing package, select
the package name in the list.
□
*
stuff & things
backup
Denver business
important Telecards
LA conference y^\
name cards -archivl2y
new package
Select the place
where the package
will reside.
stuff & things
Denver business /TS
important Telecard$3>
LA conference
Phoenix conference
new package
Select a package
, name in the list to file
to an existing
package.
188 Managing Information
Using Magic Cap
6 To file to a new package tap the new package
button.
The Package name window opens, in which you can
enter a name for the new package.
new package
Type the name for the new package and
tap the done button.
Package in storeroom [x]
Type a name for the package :
Phoenix contacts
1 done 1
7 Tap either the file a copy button or the file the
original button.
When you file a copy of an item, the original item remains
and a copy of it isfiled. W hen you filethe original, the item is
moved to the destination you specify
O
file a
copy
=C3
file the
original
Note: If you file a copy of an item to a package and then unpack the package, both
the original and the copy appear in the scene in which you would expect to see
them— notebook pages appear in the N otebook, for example. You can tell whether an
item is stored in a package in Built-in storage or on a storage card by the symbol that
appears at the top left of the screen.
Note: When you file a copy of a name card, the original name card remains in
Built-in storage and a copy goes into the package. When you unpack the package in
which the name card is stored, it appears in the N ame card file followed by a (2) or
larger number if there are more than 2 copies of the same name card. Because having
multiple name cards for the same person can be confusing, it is not advisable to have
multiple copies of the same name card. Instead, merge the information onto one name
card. To merge two name cards, tap the change button with the name card you will be
discarding on the screen, slide each address or telephone number into theTote bag, and
then slide them back onto the name card on which you want all the information to
appear. Then discard the duplicate name card.
File items from a package to Built-in storage
Follow these steps to file an item stored in a package into Built-in storage. Do this
to have easier access to an item, or if you need to make the package that contains
the item inaccessible. For example, if you need to pack the package in which an
Using Magic Cap
Managing Information 189
item is stored, or if the package is stored on a storage card and you need to remove
the storage card, you must first copy the item into Built-in storage in order to have
access to it. Items stored in packages are only accessible if the package is unpacked,
and items stored on storage cards are only accessible if the package is unpacked and
the storage card is inserted into your D ataRover 840.
1 With the item you want to copy to
Built-in storage on your screen, tap the
image that appears at the top of the
screen next to the scene name.
J Aiissa Rengstro
A window opens asking you to confirm that you want to copy the item to Built-in
storage.
2 Tap the yes button to copy the item
into Built-in storage.
A copy of the item is moved into
Built-in storage.
t This card is stored in the checklists package.
J Do you want to copy it into built-in storage?
4
4
4
4
4
4
J 1
1 yes
no
4
4
4
Move a package to another shelf
Follow these steps to move a package to another shelf.
See "Copy a package to another shelf" on page 191
In the Storeroom, press down on the package
you want to move and then slide it into the
Tote bag.
Phillip's name cards
K 7/26/97.
n
2 Tap one of the arrows until you see the set of shelves
where you want to place the package.
3 Press down on the Tote bag and then slide the
package up on the shelf.
A copy of the package appears on the shelf. To use its contents, you must first unpack
it.
See "Unpack a package" on page 192.
si
190 Managing Information
Using Magic Cap
4 Tap one of the arrows on the Storeroom floor until
you see the shelf that the original package is on.
5 Press down on the software package and slide
it into the Trash truck.
6 Hold down option and tap the Trash truck to empty option -t^tte
the trash. Trash truckto
empty it.
J== =k I
1 Phillip's name cards °
l2K 7/26/97 °
u
Copy a package to another shelf
1 In the Storeroom, tap the package you want to copy.
T he Package scene appears.
2 Tap the copy button.
T he C opy package wi ndow opens.
Copy Denver business'
J3
to:
□ E
memory card
Denver business
copy
—
Denver business r
5K
8/31/97
I copy
3 Tap the arrow until you see the shelf
to which you want to copy the package.
4 To change the package name that
appears on the copy, tap in the name
field and then type the new name.
5 Tap the copy button.
A copy of the package appears on the shelf you selected.
to
a o
Built-in storage
BEBSBIB
SB
copy
Using Magic Cap
Managing Information 191
Managing packages
This section describes how to unpack a package, pack up a package, and list a
package's contents.
Unpack a package
You must unpack a package before you can use its contents. Some new M agic Cap
software packages, new packages that you create when you file items to a package,
information you restore from a backup, and packages you copy from other shelves
must be unpacked before you can use them. Some packages, I ike software packages
that you buy, may unpack themselves automatically.
1 In the Storeroom, tap the package you want
to unpack.
T he Package scene appears.
2 Tap the unpack button.
A window similar to the following appears, confirming that
the package has been unpacked.
r
The Denver business package has been S
unpacked. Its contents are now available for
use.
I
Denver business [
5K
unpack
nee you unpack the package, the items it contained appear in the place where they
were created. For example, notebook pages appear in the N otebook.
Pack up a package
Once you pack up a package, the items it contains are unavailable and not visible
where they normally can be found until you unpack the package. Follow these steps
to pack up a package.
1 In the Storeroom, tap the package you want
to pack up.
T he Package scene appears.
192 Managing Information
Using Magic Cap
2 Tap the pack up button.
A window similar to the following appears, confirming that
the package has been packed up.
_
pact up!
I The
I pad
The Denver business package has been
packed up. To use its contents, unpack it.
a
Look at the contents of a package
Follow these steps to look at the list of items a package contains. From the Package
scene, you can file, view, or discard an individual item in the package, you can
unpack or pack up a package, and you can make a copy of the package.
1 In the Storeroom, tap the package you want
to look at.
The Package scene opens listing the items stored in the package.
~
old name cards [
5K
© old name cards Sunday, August 31 11:16
a.m. fCS? Storeroom
What When
Size
unpack
□ [?71 Bee Gone Pest Control
<0.1K
□ [rTl Bell Labs
IK
copy
□ (rTlBev's Diner & Filling Station
<0.1K^
□ P7l Kendall Calloway
<0.1K
file
ITU It, 1 Co-workers
0.2K
| | \~\] Alyssa Dorfman
<0.1K
□ EH Family
0.2K
[H 1 ! . | Max Frank
<0.1K
discard
□ l¥71 Friends
0.2K(J)
The less than sign
(<) indicates that
^ this item takes up
less than O.IK of
storage.
2 Tap one of the arrows to see more of the list.
3 To unpack the package, tap the unpack button; or if
it's unpacked already, tap the pack up button if you
want to pack it up.
®
unpack
rTn
pact up
Using Magic Cap
Managing Information 193
4 To copy the package to another shelf, tap the copy
button.
copy
5 To file the entire package, tap the file button, or tap
an item and tap the file button to file an individual
item from the package.
W hen you tap an item, two new buttons appear— view and discard.
6 To go to the item in its scene, tap the view button.
If the item is in a packed package, a confirmation window
opens asking you to first unpack the package. Tap the yes
button to unpack the package and view the item.
7 To throw the item away, tap the discard button.
A confirmation window opens. Tap thethrow away button to
discard the item.
ED
S3
Send a package to someone else
You can send a package through the mail to someone who has a Magic Cap
D ataRover 840. For example, you might want to send a package that contains
messages about a particular subject, or a package of name cards.
1 In the Storeroom, tap the package you want
to send.
T he package hops off the shelf onto the Storeroom
floor, and an information window opens.
2 Tap the Magic lamp.
The Commands window opens.
J_
I messages about takeover |
Z
194 Managing Information
Using Magic Cap
3 Touch the mail button.
The M ail window opens.
©Mail
a
CD
rTn
messages about takeover
..: 1 1
send
4 Tap the send button.
A postcard appears with theAddressto window open,
in which you can select the person who will receive the
package.
5 Select a name in the list to address the message and then tap the accept
button.
T he package is attached to the message as an enclosure. Your D ataRover 840 uses a
special type of stationery that alerts the recipient that a package is enclosed.
6 Tap the x to put the Keyboard away.
Dear Phillip,
Here is some software called
messages about takeover. Press
the install button to install it or
the discard button to throw it
away.
Internet
via Magic Mail
install
discard
to: Phillip Taylor
from: Penelope Taylor
about:
( 1 1
— |me
"i-2'oir-
;ab
^ut tak
eover \-\
4K
1
1126194
s
Note: If you want to personalize the message, you can change the text by tapping it.
7 Tap the send button.
When the recipient touches install, theenclosed packageis
automatically installed in the Storeroom.
send
Using Magic Cap
Managing Information 195
Note: If you are mailing a software package that you have installed onto your DataRover
840, a chooser appears in the M ail window shown in step 3 above. This allows you to send
the package with or without changes. The changes include any data you've added to the
package. For example, you may have installed a software package to track your personal
stock holdings. If you've used the package, it will include changes such as stock information
you've downloaded. Magic Cap sends the package without changes by default. Use the
chooser to change thissetting.
Backing up your information
It is strongly recommended that you save a copy of the information stored in your
D ataRover 840 frequently. If something happens to your information or to your
D ataRover 840, you can restore the information that you have backed up by
copying the information back onto your DataRover 840. It'sagood idea to back up
for the first time soon after you have registered with a communication service. This
section explains how to back up all the information on your DataRover 840 to a
storage card and how to restore the information back onto your DataRover 840, if
you ever need to.
Note: Backups require a storage card.
Back up your information to a storage card
I n order to back up your information, you need a storage card. W hen you back up
the information contained in Built-in storage, your DataRover 840 transfers a copy
of all of the items you have created onto a storage card.
Note: The backup does not copy any information stored on a storage card. To back up a
package of information on a storage card, copy the package to another storage card. T his is
especially important if you are automatically storing all new items to a storage card.
1 If you don't have a storage card inserted into your DataRover 840, turn
your DataRover 840 off so you can insert one.
Be sure to turn your DataRover 840 off before inserting a storage card to prevent
information loss or malfunctions.
196 Managing Information Using Magic Cap
•£?•
a
bach up
-a n □
stuff & things
name: built-in storage backup
2 Insert a storage card and then turn your DataRover 840 on.
If the storage card is not yet set up to hold information, your DataRover 840 displays a
window asking you to confirm that you want to set it up. Tap the set it up button.
3 In the Storeroom, tap the Magic lamp.
The Commands window opens.
4 Tap the back up button.
The Back up window opens.
5 Tap one of the arrows until you see the name
of the storage card.
To change the name for the backup, tap
name and type a name for the backup.
You can accept the name that appears or type another. This name appears on the
backup package when you complete the backup.
Tap the back up button to copy the information f^
contained in Built-in storage to the storage card. IHI
bach up
Whilethe backup is in progress, it isn't possible to change
scenes or do any other operations. nee the backup is
complete, anew package with thenameyou typed appears on
the Storage card shelf. T he package contains all the
information in your DataRover 840.
Tip: Replacing a previous backup
If you have a previous backup, you can discard itoncethenew backup iscompleteby
sliding the old backup package into the Trash truck.
1 From the Storage card shelf, press down on the old backup package and slide it
into the Trash truck.
2 Hold down option and tap the Trash truck to empty it.
Using Magic Cap Managing Information 197
Restore a backup from a storage card
Use the following steps to restore the information from abackup package stored on
a storage card to your D ataRover 840.
A
Caution
W hen you restore the information from a backup package to your D ataRover 840, any
information you added between thetimeyou did the backup and thetimeyou restore is
overwritten, including any software upgrades you have received. If there are items you want
to keep, fi le them to a separate package on a storage card.
See "File items to a package" on page 187.
1 In the Storeroom, tap the backup package from
which you want to restore
You may have more than one backup package. The backup
packages are dated in the lower right corner. T he backup
package scene appears.
2 Tap the restore button.
A confirmation window opens.
i u
built-in storage backup | -
32K | SJ31,
H
3 Tap the restore button again to
confirm that you want to continue.
The information stored in the backup is
copied back onto your D ataRover 840.
t CAUTION: Restore will overwrite all ]
J information in built-in storage. J
\ B
1 restore
don't 1 J
Note: If you have password protected your communicator, M agic Cap will prompt
you to enter your password following the restore.
198 Managing Information
Using Magic Cap
Preventing low storage situations
This section discusses what you can do to prevent running out of space on your
DataRover 840. Your DataR over 840 is designed to hold certain kinds of
information, such as the messages you're reading and composing, important name
cards, and upcoming appointments. Your DataRover 840 is designed to be
portable, affordable, and robust enough to hold enough name cards, appointments,
and messages to be practical for day-to-day use. But there may not be enough space
for busy people to archive their extended schedules, messages, and other
information.
It is recommended that you purchase a storage card on which to store information
you create with your DataRover 840. Storage cards come in various types and
sizes— refer to the documentation that came with your D ataRover 840 for specific
information on the types of storage cards your DataRover 840 supports. If you usea
storage card, refer to "N ew items go here" on page 184 for important information
about storing items.
There are strategies you can use to help prevent running low on space. For example,
you can periodically discard itemsyou don't need, limit theamount of information
you automatically store, and take advantage of the additional storage space available
on storage cards. Following is a list of strategies you can employ to use the available
space most efficiently.
Strategies to prevent low storage situations
Following are some guidelines for using your DataRover 840 so that you can
prevent low storage situations. Refer to the pages indicated for specific instructions.
^ Throw away old messages, notebook pages,
name cards, and similar items you no longer need,
and then be sure to empty the Trash truck.
^ Discard messages after you have read them.
File messages that you want to save to a package
on a storage card.
discard
Using Magic Cap Managing Information 199
^ Use a storage card to store new packages
or information you want to save.
^ If you routinely receive a lot of messages, request a
mailbox report first and then collect your mail in
small batches.
□
memory
card
Available: 470K
1 new items go here
report
See "Get a mailbox report of email messages" on page 92.
^ Limit how much trash your Trash truck holds.
^ Turn off automatic name card collection
rules once you have accumulated the
name cards you want to keep.
^ Set your DataRover 840 to remind you to
discard old appointments, filed items,
telephone log entries, and tracking
reports.
See "Decrease how much the Trash truck holds" on page 200.
|~1 1. Automatically collect name cards
See "Name card file rules" on page 134.
[yf 3. Suggest discarding appointments
See "Telephone rules" on page 162.
Decrease how much the Trash truck holds
When you slide something into theTrash truck, the item is stored thereuntil you
empty theTrash truck or until it contains more than six items. You can slide an
item back out again if you need it. H owever, items in theTrash truck take up space
in memory, so theTrash truck keeps only six items. In theTrash rules window, you
can decreasethe number of itemstheTrash truck holds, as well as change the sound
you hear that alerts you that an item in theTrash truck has been permanently
removed.
1 Tap the Trash truck to open it.
200 Managing Information
Using Magic Cap
2 Tap the circled question mark in the upper left corner
of the Trash window.
3 Tap the rules for trash icon.
TheTrash rules window opens.
(?) Trash
Tap the text of the rule
"Only keep the last 6 items
put in the trash."
TheTrash rules window opens
with the text of the rule at the top.
Any underlined text can be changed.
rules for trash
@* 1 . Only keep the last 6 items put in the trash.
[yf ' 2. When an object is discarded permanently, play the
Trash drum sound.
5 Tap one of the arrows until you see the number you
want to use.
* 6 *
number
Theminimum number isO and the maximum number is 16. Decrease this number to
save memory.
6 Tap the accept button.
ace
accept
Note: If you switch this rule off, nothing you throw away in the Trash truck is
permanently removed until you manually empty the Trash truck. It is recommended
that you not switch this rule off, because doing so can cause your DataRover 840 to
eventually run out of memory.
Note: To change the sound your DataRover 840 makes when an item ispermanently
discarded, tap the text of the rule "W hen an object is discarded permanently, play the
Trash drum sound."
Discard suggested items
Tap the suggestions for discarding button to generate a list of items that you might
want to discard. W hen you select an item from this list you can file it somewhere
else, view it, or discard it.
1 In the Storeroom, tap the Magic lamp.
The Commands window opens.
@j^_£*
Using Magic Cap
Managing Information 201
2 Tap the suggestions for discarding icon.
T he Suggestions for discarding scene opens and items begin
appearing in the list as they are found.
m
suggestions
for discarding
© Suggestions for discarding
2/29 10:46a.m
H^ Storeroom
What
When
Size
#Jl
□ [tfj dinner
Tue. 3/12
02K <>fi
more
| | W\ user interface council
Wed. 3/13
0.2K
1 file 1
| | W\ return video
Tue. 4/2
0.2K
□ [tfj haircut at Oz
Wed. 4/3
0.2K
□ [tfj do that thing I keep forg...Mon. 4/15
0.2K
□ [tfj dinner
Sat. 4/20
0.2K
| | [^ work out at home
Thu. 4/25
0.2K(J)
33 IK of built-in storage available.
X
discard
3 Tap the stop button at any time to pause the search.
The stop button is replaced by a more button.
Tap the more button to continue the search.
M ore items begin appearing in the list.
This button appears
, after the search has
' been paused. A stop
sign appears while the
search is in progress.
Tap stop to pause the
search. Tap more to
continue the search.
To file an item, select the item in the list and then
tap the file button.
TheFilewindowopensin which you can filetheitem
somewhere else so it is no longer taking up space in Built-in
storage.
file
See " File the card or page that's on the screen" on page 24.
To look at an item, select the item in the list and
then tap the view button.
The item appears on your screen. To return to the Suggestions
for discarding scene, tap the pointing hand in the upper right
corner.
ED
202 Managing Information
Using Magic Cap
To discard the item, select the item in the list and
then tap the discard button.
A confirmation window opens.
► <
t Are you sure you want to discard the item ]
J "Second Rate Printers"? You won't be able to J
► retrieve the item from the trash once you <
t have discarded it. 3
► <
I Q
I y es
4
no J
Tap the yes button to discard the item or the no button if you want to keep
it.
Tip: Selecting all items in a list
In the Suggestions for discarding scene, you can select or deselect all of the items in
the list by option-tapping any of the checkboxes. If items are selected,
option-tapping a checkbox will deselect everything in the list. This feature also
works in the Package contents scene and the M ail box report scene.
Managing low storage situations
When your DataR over 840 begins to run low on memory, you may notice that
some operations take longer and the D ataRover 840 responds more slowly to your
tap. If you suspect that you are running low on memory, go to the Storeroom and
look at the gauges at the far right end. T he Storage indicator shows the amount of
space currently used in main memory. If more than three-quarters of the available
space is used up, you should begin discarding old itemsthat are taking up space,
and you should take steps to use the available space more efficiently.
See "Preventing low storage situations" on page 199.
Using Magic Cap
Managing Information 203
Occasionally you may see an announcement liketheonebelow that thearea of your
DataRover 840 that stores items you create, either Built-in storage or a storage card,
is getting full.
Your main memory is nearly full
_s
Your communicator is almost out of room for more
information. You should try to make some more space
available.
== 1 Touch 'list' to view items that you
afjfj]^ 1 might want to discard.
list
clean up
Touch 'clean up' to do housekeeping
that can make more room.
C leaning up is your D ataRover 840's way of freeing up space in memory that you
can't free up by throwing old items away. Your DataRover 840 usually initiates
housekeeping when it's most convenient for you. For example, when you switch the
power off, you may see a window that informs you that your D ataRover 840 is
going to do some housekeeping and will shut off automatically when it's finished.
Thefollowing pagesdiscuss initiating a clean up and how to use the low memory
and out of memory windows to clean up memory.
Clean up storage
Follow these steps to clean up space in Built-in storage.
1 In the Storeroom, tap the Magic lamp.
The Commands window opens.
2 Tap the suggestions for discarding icon.
T he Suggestions for discarding scene appears.
suggestions
for discarding
See "Discard suggested items" on page 201
Tap the Magic lamp.
The Commands window opens.
204 Managing Information
Using Magic Cap
4 Tap the clean up button.
A clean-up window opens.
clean up
C0
Now cleaning up so that information
will be stored more efficiently. This
could take a few minutes.
Theclean up may take a couple of minutes. Onceit is complete, you see a window that
lets you know how much space you've recovered.
Tip: Shortcut to the clean-up button
1 In the Storeroom, tap the Magic lamp.
2 Hold down option and tap the suggestions for discarding icon.
The clean-up process starts immediately.
Clean up using the low storage window
W hen the storage area of your D ataRover 840 begins to run low on space, you may
seea window liketheone below. From this window, you can generatea list of items
that you may want to discard, or you can clean up space in Built-in storage.
Your main memory is nearly full
E
Your communicator is almost out of room for more
information. You should try to make some more space
available.
Touch 'list' to view items that you
rgjis) | might want to discard.
list
clean up
Touch 'clean up' to do housekeeping
that can make more room.
Using Magic Cap
Managing Information 205
Tap the ist button to look at a list of items you might
want to discard.
The Suggestions for discarding sceneappears. You can also
generate a list like this by tapping the suggestions for discarding
icon in the M agic lamp.
W
list
See "Discard suggested items" on page 201
Tap the clean up button so that your DataRover 840
frees up space in storage.
A message appears to let you know that your DataRover 840
is cleaning up. Once it's done, you'll see a message indicating
how much Built-in storage was freed up.
clean up
Clean up using the out of storage window
When the storage area of your DataRover 840 is completely full, you will see a
window that presents a list of items. In this window you can mark the items to be
discarded. Your DataRover 840 then discards the marked items and cleans up in
order to freeup spacein storage. When you see this window, it means the storage
area of DataRover 840 is completely full. You cannot put this window away and
you must mark items for deletion in order to free up space in storage.
© Your communicator is now completely full
Please mark any items that can be discarded, then touch
'clean up' to do housekeeping that can make more room.
□ ED Toad Mangrove 0.1K
I I || I Where are the Mac's creators toda... %
I I || I Where are the Mac's creators toda... %
I I || I Where are the Mac's creators toda... %
I I Where are the Mac's creators toda... SKtJ,
Tap a checkbox next to an item.
Items with a checkmark will be
discarded when you tap clean up.
Tap to search for additional
items that might be
discarded. This button
changes to a stop sign
while the list is generated.
Some items in the list show
they will save less than IK;
.however, discard these items
if you don't need them to
save space.
Tap the arrow to see more of
the list.
Tap when you have marked
■ the items you want to
discard.
206 Managing Information
Using Magic Cap
O Note card (1 of 3)
1 In the window, tap the
checkbox next to each item
in the list that you want to
discard.
A checkmark appears indicating that an item is marked for deletion.
2 Tap one of the arrows to move forward or backward
through the list.
3 Once you have marked all the items you want to
discard, tap the clean up button to discard the items
and clean up storage.
A clean-up window opens.
0.4K
®
clean up
Now cleaning up so that information
will be stored more efficiently. This
could take a few minutes.
Theclean up may take a couple of minutes. Onceit is complete, you see a window that
lets you know how much space you've recovered.
Setting up passwords
You can set a password to protect the information in your D ataRover 840 while
you're not using it. Once you set a password, each time you turn your D ataRover
840 on you must enter the password. You can set how often password confirmation
is required.
A password is only simple protection against casual intrusion and prying eyes. The
best security for your D ataRover 840 and the information in it comes from carrying
it with you.
Set or clear a password
1 Tap Hallway.
ti^ Hallway
Using Magic Cap
Managing Information 207
2 In the Hallway, tap one of the arrows until you see
the Controls.
3 Tap the Controls door.
The Control panels appear.
4 Tap the privacy button.
The Privacy window opens.
5 To set a password, tap the set password button.
The numeric keypad appears.
Controls
privacy
set password
6 Enter your password.
Each digit you type appears as an asterisk. Tap the clear button to clear the password
you just typed.
Note: Be sure to write down your password and keep it in a safe place, in case you
forget it.
7 Tap the enter button.
Enter your password again when prompted to confirm.
8 To clear your password, tap the clear password
button.
The numeric keypad appears.
9 Type your password.
Your password is cleared.
10 To change how frequently your
DataRover 840 asks you to confirm
your password, tap one of the arrows
until you see the setting you want to
use.
Your password is now set.
Q
clear password I
ask password when turning on :
every time
208 Managing Information
Using Magic Cap
Chapter 10
Using Hardware Features
This section discusses some general information about the hardware on your
D ataRover 840 and discusses how to use the features of the M agic C ap software to
check battery levels, use storage cards, connect to a telephone line or an interface
cable, and how to realign the touch-screen.
Batteries and power
T here are two types of batteries in your D ataRover 840, the main battery and the
backup battery Both types must be in place to ensure that your information isn't
lost. Storage cards also use batteries. Refer to the user's guide that came with your
storage card to change its batteries.
Main battery
T he main battery is what powers your D ataRover 840. It is the rechargeable battery
that is included with your D ataRover 840. Whenever possible, use the AC adaptor
with your D ataRover 840 to both conserve main battery life and to recharge the
main battery. W hen the main battery level is low, connect your D ataRover 840 to
an AC power adaptor and to an AC outlet to recharge the main battery.
Using Magic Cap 209
Backup battery
The lithium backup battery preserves your information when the main battery is
low and when you remove the main battery should you ever do so. Before you start
to use your DataR over 840, place the supplied lithium battery in the backup
battery compartment. N ote that you should install the main battery first.
Check battery levels
T he battery level is displayed at the top of the screen. T here is also a complete
Control panel for monitoring the battery level in your DataR over 840. Use these
steps to check the battery level.
1 From the Hallway, tap the Controls door.
The Controls appear.
2 Tap the power button.
An information and settings window opens.
Controls
a
power
batteries :
shut off automatically
after
- 5 +
minutes idle
Q'even when plugged in
_J I card
main backup battery:
□
Wee
OK
Batteries shows the battery level of the main and backup batteries, and of your storage
card if you have one inserted in your D ataRover 840. If any of the battery levels is low,
replace or recharge the batteries. Refer to theDataRover 840 Getting Started Guide to
recharge the main battery, or to replace the backup battery. Refer to theguidethatcame
with your storage card to replace the storage card battery.
Note: When you plug in your AC adaptor, your main battery is recharged while you use
your D ataRover 840.
210 Using Hardware Features
Using Magic Cap
Tip: Changing the automatic shut-off settings
To save power, your D ataRover 840 is set to shut off automatically after it has been idle for
5 minutes. To change this setting, follow these steps.
1 In the Power controls, tap the +to increase after [^1 5 T+lminutes idle
the amount of time, or tap the - to decrease ' — ' ' — '
the amount of time.
The minimum setting is 1 minute and the maximum setting is 60 minutes.
2 Tap the checkbox next to r> . t ^ a-
1 1 j ■ . . ■. a VT even when plugged in
even when plugged in to turn it off or on. ■— '
A checkmark indicatesthatthesettingisswitched on. When it isswitched on, the
DataRover 840 will shut off automatically even if it isconnected to theAC adaptor.
Using storage cards
T his section discusses how to set up a new storage card so that it can hold
information from your DataRover 840. For instructions on inserting and removing
a storage card, refer to the D ataRover 840 G etti ng Started Guide that came with your
D ataRover 840. For a list of storage cards that are supported for your D ataRover
840, contact customer support.
Note: Information on storage cards formatted on M agic Cap version 1.0 or M agic Cap
version 1.5 devices can be used on M agic Cap 3.1 devices, although not everything will
translate to M agic Cap 3.1. Storage cards formatted on M agic Cap 3.1 devices cannot be
read on M agic Cap version 1.0 or 1.5 devices.
Set up a storage card to hold information
When you insert a new storage card or one that previously held information for
another device, you need to set it up to hold information from your D ataRover
840.
Using Magic Cap Using Hardware Features 211
Note: When you set up a storage card for your DataRover 840, any information
previously stored on the storage card is lost. If you want to save this information, copy it to
another medium or purchase another storage card specifically for your DataRover 840. If
you want to translate Magic Cap 1.0 or 1.5 packages on the storage card so that the
information can be used on a M agic Cap 3.1 DataRover 840, refer to "Translating data
packages into Magic Cap 3.1" on page 214.
1 Switch your DataRover 840 off.
2 Insert the storage card into your DataRover 840.
3 Switch your DataRover 840 on.
Note: You may notice that it takes your DataRover 840 a little longer to turn on after
you insert a storage card.
Thefollowing window opens.
This memory card is either blank or
unreadable. Do you want to set it up, erasing
any information on the card?
□
set it up 1
1 don't
4 Tap the set it up button to set up the storage card to
hold information from your DataRover 840.
set it up
TheName window appears, in which you can type a name for the storage card.
Type the new name :
Untitled
| | new items go here 1 done I
5 Type a name for the storage card.
Type the new name :
stuff & thingsj
212 Using Hardware Features
Using Magic Cap
If you want to store all new items you create with
your DataRover 840 on the storage card, tap the
checkbox next to new items go here.
A checkmark indicatesthat thesetting isswitched on.
0* new items go here
See "New items go here" on page 184.
7 Tap the done button.
The storage card is now set up to hold information. A new set of shelves for the storage
card appearsin theStoreroom. If you switched on new items go here, any new datebook
appointments, notebook pages, name cards, and similar items go into a package called
new items on one of these shelves.
Erase everything from a storage card
Use the following steps to erase all information stored on a storage card.
Caution
Once you erase everything from a storage card, you can no longer see or use the information
that was stored on it.
1 With your DataRover 840 turned on, hold down option and insert the
storage card.
A window opens asking you to confirm that you want to erase the information on the
storage card and set it up to hold new information.
Do you want to set up the PC card in slot 1 ,
erasing any information on the card? If not,
eject the card and insert it again without
holding the option key.
□ I setit " p II M ]
2 Tap the set it up button to erase everything currently
on the storage card and to set it up to hold
information from your DataRover 840.
set it up
Using Magic Cap
Using Hardware Features 213
The Name window appears, in which you can type a name for the storage card.
Name
E
Type the new name :
Untitled
| | new items go here
done
If you don't want to erase the storage card and set it up, tap don't in the
confirmation window, eject the storage card and then reinsert it.
If you decide not to reformat the storage card, you can skip the rest of the steps below.
3 Type a name for the storage card.
Type the new name :
stuff & thingsj
If you want to store all new items you create with
your DataRover 840 on the storage card, tap the
checkbox next to new items go here.
A checkmark indicatesthatthesettingisswitched on.
Q* new items go here
See "New items go here" on page 184.
5 Tap the done button.
I done | j
The storage card is now set up to hold information. A new set of shelves for the storage
card appearsin theStoreroom. If you switched on new items go here, any new datebook
appointments, notebook pages, name cards, and similar items go into a package called
new items on one of these shelves.
Translating data packages into Magic Cap 3.1
Follow these steps to translate M agic Cap packages that were created on a
DataRover 840 that uses a previous version of M agic Cap, M agic Cap 1.0 for
example. Once translated into M agic Cap 3.1, you'll be able to access the
information in the package.
214 Using Hardware Features
Using Magic Cap
Note: Translating packages on a storage card does not change the package nor does it
change the integrity of the storage card. Translating a package copies a translated version of
the package onto the Magic Cap 3.1 DataRover 840, leaving the original package intact on
the storage card. Your DataRover 840 will not be able to use the storage card unless you
reformat it on theM agic Cap 3.1 DataRover 840.
1 Insert a storage card that holds the packages you want to translate.
A confirmation window opens asking whether you want to convert the data on the
storage card to M agic Cap 3.1 format.
2 Tap the translate button in the
confirmation window.
The window entitled Translate packages for
thisversion opens. The window lists the
packages contained on the storage card that
can be translated.
This storage card is set up for a different
version of Magic Cap. You can erase the card
by removing the card then reinserting it
while holding the option key. Or, you can
translate the information on it to a new
location without changing the card. Translate
the card now?
□
translate
] | don't |
Translate packages for this version
package name
[Xl new items
Tap a checkbox to select or
deselect a package to translate.
Select the destination for the
translated package, if available.
A chooser appears if there is more than
one destination available— another
storage card, for example. Otherwise,
Built-in storage appears as the only
destination option. Once the packages are
converted into M agic Cap 3.1 format, they appear in the Storeroom.
E
to:
Built-in storage
translate
5 Tap the translate button to proceed.
The selected packages are translated into M agic Cap 3.1
format and appear in the destination you selected.
SB
translate
Using Magic Cap
Using Hardware Features 215
Connecting a telephone line
To send and receive messages, your D ataRover 840 needs to be connected to a
phone line. Following is a list of important notes about connecting to a telephone
line.
I f your telephone outlet is not a modular type, the phone line won't fit. C ontact
your telephone company for assistance.
If your line uses tone dialing, your D ataRover 840 should be able to dial
immediately. Ifyour lineonly uses pulse dialing, you must set your D ataRover 840
to the dialing system of your phone line. Your line may use pulse dialing if you
have a telephone with a rotary dial, or if you hear a long series of clicking sounds
whenever you dial a number. Set theton^pulsedial modeswitch in thesetup area of
the Telephone.
See "Switch to tone or pulse dialing" on page 145.
• Thefax modem inside your D ataRover 840 doesn't work with party lines, cannot
be connected to a coin-operated telephone, and may not work with a private
branch exchange (PBX).
If your communicator cannot dial, there may be a problem with your phone line.
D isconnect your D ataRover 840 to see if the problem goes away If it doesn't,
report the problem either to your local telephone company or to your company's
telecommunications staff.
If the telephone company makes a service call to your office and determines that
your D ataRover 840 is responsible for the problem, the phone company may bill
you for the service call. Also, if you don't disconnect your D ataRover 840 when it is
adversely affecting the phone line, the phone company has the right to disconnect
your service temporarily until you correct the problem.
If disconnecting the D ataRover 840 eliminates the problem, your D ataRover 840
itself may need service.
216 Using Hardware Features Using Magic Cap
Interface cable
Your DataR over 840 has a Magic Bus connector which can be used to connect
some types of external modems, a personal computer, an external keyboard, and
other accessories, if those accessories are equipped to do so. With most accessories,
you can plug in several in a daisy chain. Refer to the user's guide that came with the
accessories for instructions on connecting them.
Using Magic Cap Using Hardware Features 217
218 Using Hardware Features
Using Magic Cap
Index
accents, typing 33
addressee types 64
addressing a message 62-65
adding addressees 65
replacing addressees 65
selecting the delivery method 70
showing envelope 63
to more than one person 64
arrows, navigating 20
attachments 90
adding to message 68
auto scroll when selecting text 28
autoexpanding words (expand button) 26, 30
B
backing up information 183, 196-197
batteries
backup 209, 210
checking power levels 210
main 209, 209
bcc. See addressee types
beaming
name card 133
billing telephone calls 157-161
bookmarks, web page 106
creating 115
using 115
books in the Library 6
Built-in storage 183, 184
See also memory
c
cable, interface 217
Calculator 12
cc. See addressee types
clearing
all messages from the In box 100
last phone number dialed 151
password 207
Clock 13
closing windows 20
collecting messages. See messages
communication service
connecting to 88
delivery method 70
See also Internet Service Provider (ISP)
connecting
to communication service 88
Construction mode
arranging tools 47
contact feature 146
copying
items in packages 194
M agic Cap objects 47
packages 191
rules 57
text 29
countries
adding 139
selecting dialing location 138
coupons
creating using the Labelmaker 33
text 11, 31
customizing
stationery 81-82
Index
cutting text 29
D
D atebook 13
decoding content of a message 66
default
stationery 80-81
text style 80-81
deleting text 28, 29
delivery stamp 70
Desk scene 5
collecting mail from 74
getting there 10
dialing
1 before telephone number 142-143
add a dialing location 137
billing 157-161
call waiting 142
clear the last phone number 151
digit for outside line 141
from names list 147-149
hanging up 149
keypad 147
long distance 143-144
manually 150-151
manually connect to a service provider 151-
152
options 139
pulse 145
redial 151
specifying your dialing location 136
speed-dial. See speed-dial
tone 145
See also dialing locations
See also Telephone
dialing locations 136
adding a location 137-139
billing calls from 157
changing configuration information 137
choosing 136
from a hotel 141
from another country 153
removing a location 139
disabling
call waiting 142
discarding 22
contents of storage card 213
items in package 194
rules 58
stationery 82
web page 107
without confirmation 22
See also removing
disconnect
from a service provider 109
from a telephone call 149
downloading
web page 106, 108-??
Downtown scene 7
directory 18
drawers
stamps 49
drawing 42-49
E
emptying, Trash truck 11, 23
enclosures 90
adding to message 68
encoding content of message 66
envelope 63
erasing
eraser tool 44
marks on a page 48
page, contents of 48
pencil marks 44
storage card 213
expand button 26, 30
extending, page size 48
220 Index
Using Magic Cap
Index
F
Favorite Places window 18
faxing
message 76
name card 133
options 77
Filecabinet 14
filing
items into a package 187-189
items to Built-in storage 189-190
H
Hallway scene 6
hang up theTelephone 149
help 19
history of web pages visited 115
images
download all 107, 112
placeholders 112
viewing 112
In box
clearing all messages 100
collecting Telecards 87-88, 96
looking at contents 89
rules 96, 101-104
interface cable 217
Internet Center 165
rules 174-175
Internet Service Provider (ISP) 165
configuration 166-173
dialup access numbers 168-173
removing 167
services 167
K
Keyboard 11, 27
closing 26
Label maker 11
switching modes 26
types of 32
typing on 11
L
Label maker 11
renaming objects 33
M agic lamp 10, 54
mailbox report 92-94
memory 179, 183
clean up 204-207
locating where an item isstored 184
low storage 203-207
managing 183-191
moving packages 190-191
new items go here 184, 184-187
preventing low storage 179, 199-203
messages
about field 65
adding an attachment 68
adding an enclosure 68
adding space to bottom of page 48
adding stamps 49-51
adding subject to 65
addressing 62
cancelling 83
collecting 74, 88, 96
collecting without sending any 89
creating voice recording for 67
delivery stamp 70
discarding 84, 100
discarding all in In box 100
Using Magic Cap
Index 221
Index
drawing on 42-49
shortcuts 18
faxing 76
web page 110
forwarding 99
N otebook 15
looking at list of addressees 65
numbers, typing 32
looking at, in In box 89
receiving 74
removing from ut box 84
removing recipient from addressee list 64
ut box 83
replying 98
looking at contents 83
replying to 99
removing message from 84
selecting stationery 62
rules 74, 85
sending 61-86
sending messages from 75
sending attachment with 68
sending name cards in 132
p
typing message 66
writing message 66
packages 182
writing on 42-49
copying 191
MIME 66,91
moving to another place in memory 190-191
moving
pack up 192
objects 21, 47
sending 194-196
stamps 51
unpacking 192
multi-media encoding 66
viewing contents 193
mute 149
pages
adding space to 48
N
extending 48
passwords
Name card file 147
clearing 207
name cards 62
prompting for when connecting 169-172
adding 125-127
setting 207
adding for a group 127
pencil and postcard stationery 62
adding information to 128-131
PrestolLinks
automatic collection of 128, 134
disconnecting 109
beaming 133
rules 117-120
changing information 131
pulse dialing. Seedialing
discarding 132
punctuation, typing 32
faxing 133
removing information 131
R
rules 134
sending 132-133
refresh
navigating
web page 107, 113
arrows 20
removing
222 Index
Using Magic Cap
Index
dialing locations 139
information from a name card 131
message from ut box 84
someone from a group 127
renaming
Internet Service Provider (ISP) 167
objects 33
reply to. See addressee types
requesting web pages offline 109-110
rescuing items from Trash truck 22
restoring information 183, 198
rich content, encoding 66
rules 54
adding 57-58
book 54-55
changing criteria 56-57
copying 57
discarding 58
In box 96, 101-104
Internet Center 174-175
name cards 134
ut box 74, 85
PrestolLinks 117-120
switching off or on 55
Telephone 162-163
Trash truck 23
s
scenes
Desk 5
Downtown 7
Hallway 6
screen, information about 9-12
selection boxes, using 19
sending messages
changing rulesfor 74
shapes, using 46
shortcuts, navigational 18
shut-off settings, changing 211
speed-dial
programming 154
re-programming 154
using 156
Stamper 10
stamps
adding dialing location 137
adding to messages 49-51
moving 51
selecting more than one at a time 50
sound 68
using 10, 49-51
stationery
adding 81-82
changing default 80-81
customizing 81-82
discarding 82
drawer 62
naming 82
selecting 62
types of 79, 80
using 79
storage cards 183, 211-215
erasing contents of 213
setting up 211
storage on communicator. See memory
Storeroom
Directory 180
navigating 180
stretching objects 47
symbols, typing 32
Telephone 135-163
adding dialing location stamp 137
adjusting volume 149
audible dialing 139
billing 157-161
clear the last phone number dialed 151
collecting and sending messages after connect-
ing to 75
Using Magic Cap
Index 223
Index
dialing speed 139
displaying last number dialed 147
hanging up 149
keypad 135-147
mute button 149
names list 148
remove a dialing location 139
rules 162-163
saving displayed number 147
setting up 135
speed-dial. See speed-dial
text
copying 29
coupon. See coupons
cutting 28
deleting 28, 29
field, types of 45
finding 34
overwriting 28
selecting 28
size 29
typeface 29
text style
changing 28
default 80-81
Tool holder 11, 43
arranging tools 47
tools
copying objects 47
moving objects 47
stretching objects 47
turning off 46
using 47
Tote bag 11
looking at contents 31
putting text into 29
Trash truck 11
changing capacity of 23, 200
emptying 11, 23
putting items in 22
rescuing items from 22
rules 23
typeface 29
typing
accents 33
expand button 26, 30
lowercase letters 33
numbers 32
on communicator Keyboard 26
punctuation 32
special characters 32
u
undecoded MIME parts 90
unpacking packages 192
URL 41
V
voice recordings, creating 67
volume
adjusting on theTelephone 149
volume, adjusting 23
web page
bookmarks 106, 115
discarding 107
downloading 106, 108-??
list of downloaded pages 106, 115
list of pending requests 106
refresh 107, 113
requesting offline 109-110
viewing 110
windows 8
closing 20
writing 42-49
224 Index
Using Magic Cap
Live Music
Archive
Librivox
Free Audio
Metropolitan Museum
Cleveland
Museum of Art
Internet
Arcade
Console Living Room
Open Library
American
Libraries
TV News
Understanding
9/11